Fresher Administrative Assistant Jobs – Finance Based Company

Job Title:     Administrative Assistant
Organisation: Zoe
Recruitment (Finance Based Company)
Duty Station:  Kampala, Uganda
About US:
Zoe Recruitment
is an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. Zoe would like to
recruit for a valuable client, Finance based company.
Job Summary:  The Administrative Assistant will be responsible
for providing both clerical and administrative support to ensure the
smooth-running of the Office. The incumbent will be involved in the
coordination and implementation of office procedures and frequently have
responsibility for specific projects and tasks and, in some cases, oversee and
supervise the work of support staff. The work will also involve written and
oral communication, word processing, typing and book keeping and requires
relevant skills such as IT, organizational and presentation skills and the
ability to multi-task and work well under pressure.
Key Duties and Responsibilities:  
·        
The incumbent will be using a variety of software
packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to
produce correspondence and documents and to maintain presentations, records,
spreadsheets and databases;
·        
The incumbent will be devising and maintaining
office systems;
·        
In charge of booking rooms and conference
facilities;
·        
Using content management systems to maintain and
update websites and internal databases;
·        
Managing and maintaining budgets, as well as invoicing;
·        
Work closely with staff in other sister companies
and with external contacts;
·        
Responsible for managing and maintaining stationery
and equipment;
·        
Arranging travel and accommodation for staff or
customers and other external contacts;
·        
Work closely with colleagues and external contacts
to book travel and accommodation;
·        
Organizing and storing paperwork, documents and
computer-based information;
·        
In charge of photocopying and printing various
documents, sometimes on behalf of other colleagues;
·        
Responsible for sorting and distributing incoming
post and organizing and sending outgoing post;
·        
Responsible for recruiting, training and supervising
junior staff and delegating work as required;
·        
Analyzing and manipulating statistical data;
·        
Organizing in-house and external events.       
Key Performance Indicators:
·        
Up to date filing and referencing of all records.
·        
Reconciled petty cash ledgers.
·        
Complete entry of all ledgers maintained by AA.
·        
Management of office logistics and sundry.
·        
Efficient oversight of events and engaging service
providers
·        
Management of travel and hotel accommodation
Qualifications, Skills and Experience:  
·        
The Administrative Assistant should hold a graduate
degree
·        
At least one year of office administration experience
·        
Computer literacy i.e. proficiency in the use of Word
Processing and Spreadsheets.
·        
Ability to multi task and respond to a demanding
environment without supervision.
·        
Adaptability: Demonstrate a
willingness to be flexible, versatile and/or tolerant in a changing work
environment while maintaining effectiveness and efficiency.
·        
Behave Ethically: Understand
ethical behavior and business practices, and ensure that own behavior and the
behavior of others is consistent with these standards and aligns with the
values of the company.
·        
Build Relationships: Establish and
maintain positive working relationships with others, both internally and
externally, to achieve the goals of the company.
·        
Creativity/Innovation: Develop new
and unique ways to improve operations of the company and to create new
opportunities.
·        
Lead: Positively
influence others to achieve results that are in the best interest of the
company
How to Apply:
All suitably
qualified and interested candidates who desire to join the company in the aforementioned
capacity should apply online by clicking on the web link below. Please first
register with the Zoe recruitment website before you Apply after exhaustively
reviewing full job details.
Deadline: 9th November 2015

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