Job Title: Administrative Assistant
Organisation: Uganda
Christian University (UCU)
Christian University (UCU)
Duty Station: Mukono, Uganda
About UCU:
Uganda
Christian University was founded when the historic Bishop Tucker Theological
College was promoted as a university in 1997. Bishop Tucker Theological College
trained clergy and educators during its 84-year history from 1913-1997. The
local chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the College
had the necessary intellectual and other capital. By the late 1990s, the Church
of Uganda sought to have a broader impact on society through the higher
education – not only of clergy but of other professionals as well. Uganda
Christian University was established in 1997.
Christian University was founded when the historic Bishop Tucker Theological
College was promoted as a university in 1997. Bishop Tucker Theological College
trained clergy and educators during its 84-year history from 1913-1997. The
local chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the College
had the necessary intellectual and other capital. By the late 1990s, the Church
of Uganda sought to have a broader impact on society through the higher
education – not only of clergy but of other professionals as well. Uganda
Christian University was established in 1997.
Job Summary: The Administrative
Assistant will offer Secretarial and Administrative services to the School of
Research and Post Graduate Studies (SRPGS).
Assistant will offer Secretarial and Administrative services to the School of
Research and Post Graduate Studies (SRPGS).
Key Duties and Responsibilities:
·
In charge of organizing and maintaining files and
records
In charge of organizing and maintaining files and
records
·
Preparing and organizing for Departmental meetings
Preparing and organizing for Departmental meetings
·
Receiving, entering, processing and managing exams
and results of students.
Receiving, entering, processing and managing exams
and results of students.
·
Assist in organizing the Dean’s diary including
internal and external commitments
Assist in organizing the Dean’s diary including
internal and external commitments
·
Taking minutes at Departmental meetings as required
Taking minutes at Departmental meetings as required
·
Take care of all external and internal office
telephone, emails and other correspondences
Take care of all external and internal office
telephone, emails and other correspondences
·
Manage and carry out various day to day
administrative functions
Manage and carry out various day to day
administrative functions
·
Should be part of the planning and budgeting process
for the unit.
Should be part of the planning and budgeting process
for the unit.
·
Maintain correspondence between the SRPGS, Faculties
and other Departments within the University
Maintain correspondence between the SRPGS, Faculties
and other Departments within the University
·
Raise and prepare the Department’s request for funds
Raise and prepare the Department’s request for funds
·
Offer secretarial and administrative support to the
Dean of the SRPGS
Offer secretarial and administrative support to the
Dean of the SRPGS
·
Furnish Students and Staff with postgraduate documentation
to aid their stay and work at the University
Furnish Students and Staff with postgraduate documentation
to aid their stay and work at the University
·
Explaining policies and procedures, answering
various questions related to the office, handle problems, and route them to the
supervisor as appropriate
Explaining policies and procedures, answering
various questions related to the office, handle problems, and route them to the
supervisor as appropriate
·
Manage postgraduate Students’ matters especially those
concerning their academic welfare
Manage postgraduate Students’ matters especially those
concerning their academic welfare
·
Perform any other official duties as assigned by the
Supervisor.
Perform any other official duties as assigned by the
Supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The Administrative Assistant must hold a Bachelor’s
degree from a recognized Institution of Higher Learning
The Administrative Assistant must hold a Bachelor’s
degree from a recognized Institution of Higher Learning
·
A minimum of two years’ working experience in a busy
office environment performing similar tasks
A minimum of two years’ working experience in a busy
office environment performing similar tasks
·
Excellent computer skills with proficiency in Word,
Excel, Access, Power point and Internet
Excellent computer skills with proficiency in Word,
Excel, Access, Power point and Internet
·
Prior experience in taking minutes will be an added
advantage
Prior experience in taking minutes will be an added
advantage
·
Excellent interpersonal skills especially when
dealing with students, staff and visitors
Excellent interpersonal skills especially when
dealing with students, staff and visitors
·
The applicant must be a person of high integrity
with an excellent work ethic
The applicant must be a person of high integrity
with an excellent work ethic
·
Ability to
work under pressure with minimal supervision to meet deadlines
Ability to
work under pressure with minimal supervision to meet deadlines
·
Must be a committed and practicing Christian
Must be a committed and practicing Christian
How to Apply:
All qualified
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vitae and three
references.( Academic, Leadership and Pastoral). Please remember to attach two
(2) copies of academic and professional certificates and transcripts and send
to:
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vitae and three
references.( Academic, Leadership and Pastoral). Please remember to attach two
(2) copies of academic and professional certificates and transcripts and send
to:
The Manager
Human Resource & Administration
Human Resource & Administration
Uganda
Christian University,
Christian University,
Pilkington
Building,
Building,
P.O. Box 4,
Mukono. Uganda
Mukono. Uganda
Deadline: 20th November, 2015
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