Job Title: Office Assistant
Organisation: GiveDirectly
Duty Station: Kampala,
Uganda
Uganda
Salary: 500,000 to 700,000 UGX per month
About US:
GiveDirectly is
an international non-profit organization that currently operating in Kenya and
Uganda that aims to help people living in extreme poverty by making
unconditional cash transfers to them via mobile phone.
an international non-profit organization that currently operating in Kenya and
Uganda that aims to help people living in extreme poverty by making
unconditional cash transfers to them via mobile phone.
Job Summary: The Office Assistant will provide support by administrative
and clerical support and also ensuring a clean, hygienic, organized and
positive office environment.
and clerical support and also ensuring a clean, hygienic, organized and
positive office environment.
Key Duties and Responsibilities:
·
Store all cleaning equipment and products neatly in
the designated cupboards
Store all cleaning equipment and products neatly in
the designated cupboards
·
Identify and report possible repairs.
Identify and report possible repairs.
·
Responsible for weekly stock checks to ensure
adequate stocks of cleaning materials, hygiene supplies and kitchen items such
as tea / coffee, etc.
Responsible for weekly stock checks to ensure
adequate stocks of cleaning materials, hygiene supplies and kitchen items such
as tea / coffee, etc.
·
Replenish consumable items if required
Replenish consumable items if required
·
The Office Assistant will deliver and pick up office
items or documents
The Office Assistant will deliver and pick up office
items or documents
·
Support the Office Manager with organization and
distribution of field equipment to field teams
Support the Office Manager with organization and
distribution of field equipment to field teams
·
Print, photocopy, and scan office documents as
needed
Print, photocopy, and scan office documents as
needed
·
In charge of data entry of hand-written documents
into Microsoft Word or Excel
In charge of data entry of hand-written documents
into Microsoft Word or Excel
·
Clean all floors daily by sweeping and mopping
Clean all floors daily by sweeping and mopping
·
Empty office dustbins daily and dispose of all
refuse appropriately for collection
Empty office dustbins daily and dispose of all
refuse appropriately for collection
·
Check bathrooms/toilets twice a day and clean
accordingly
Check bathrooms/toilets twice a day and clean
accordingly
·
Dust office furniture at least weekly, taking care
not to disorganise documents on desks
Dust office furniture at least weekly, taking care
not to disorganise documents on desks
·
Clean windows, glass partitions, and mirrors at
least quarterly on a rotational basis
Clean windows, glass partitions, and mirrors at
least quarterly on a rotational basis
·
Carry out any other reasonable duties within the
overall functions of the job
Carry out any other reasonable duties within the
overall functions of the job
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Office Assistant vacancy must
have completed secondary school education i.e. A’ Level certificate
The applicant for the Office Assistant vacancy must
have completed secondary school education i.e. A’ Level certificate
·
A minimum of six months’ cleaning experience in a busy work environment
A minimum of six months’ cleaning experience in a busy work environment
·
Ability to use computers, primarily Microsoft Office
suite
Ability to use computers, primarily Microsoft Office
suite
·
Empathy, honesty, and the highest standards of integrity
Empathy, honesty, and the highest standards of integrity
·
Strong interest in advancing the distinctive values
and mission of GiveDirectly
Strong interest in advancing the distinctive values
and mission of GiveDirectly
·
Skilled in time management and multitasking
Skilled in time management and multitasking
·
Proactive attitude, identifying and finding ways to
solve problems without guidance
Proactive attitude, identifying and finding ways to
solve problems without guidance
·
Proven ability to handle challenging work load
Proven ability to handle challenging work load
·
Cross-cultural experience, understanding, and
sensitivity
Cross-cultural experience, understanding, and
sensitivity
·
Excellent interpersonal and oral communication
skills especially English
Excellent interpersonal and oral communication
skills especially English
How to Apply:
All suitably
qualified and interested candidates are encouraged to send a cover letter and updated
CV with the title “Office Assistant” online at the web link below.
qualified and interested candidates are encouraged to send a cover letter and updated
CV with the title “Office Assistant” online at the web link below.
Deadline: 30th November 2015
For more of the
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline
latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline