Scholarship Jobs – Financial Aid Officer at Uganda Christian University (UCU)

Organisation: Uganda
Christian University (UCU)
Duty Station:  Mukono, Uganda
Reports to:  Deputy Vice Chancellor – Development and
External Relations (DER)
About UCU:
Christian University was founded when the historic Bishop Tucker Theological
College was promoted as a university in 1997. Bishop Tucker Theological College
trained clergy and educators during its 84-year history from 1913-1997. The
local chief, Hamu Mukasa, granted land for the college to operate in Mukono.
International partnerships were part of the College’s missionary history. The
Church Mission Society teamed with Ugandan leaders and others to assure the
College had the necessary intellectual and other capital. By the late 1990s,
the Church of Uganda sought to have a broader impact on society through the
higher education – not only of clergy but of other professionals as well.
Uganda Christian University was established in 1997.
Job Summary: The Financial
Aid Officer will support all UCU students who are under official scholarships
or sponsorships that are coordinated by the Office of Financial Aid. This
position will assist the Financial Aid Office in communicating with students,
donors, and University offices (especially Accounts, Academics, and Faculties)
and maintain records. The incumbent  will
be responsible for administration of student sponsorships through maintaining
data, meeting with students, and facilitating communication.
Key Duties and Responsibilities: 
Serve as the first point of contact for sponsor
Recommend students for registration and fees
clearance during the semester based on donor interactions
Tactfully assist students who have no recourse
Maintain accurate records of donor commitments,
payments, and student records
Receive and process inquiries from students, and
organizations with interest in obtaining or providing sponsorship
Implement University-based scholarships including
Work Study, Theology, Staff Spouse and Child, and Sports scholarships.
Work closely with major donor organizations involved
in sponsorships including providing reports, accountability, and generally
improving relationships.
Create and maintain publications about scholarship
programmes at UCU including brochures and website
The incumbent will serve at the secretary for the
University Scholarships Committee.
Coordinate with relevant offices such as Bursar,
Academics, and Student Affairs, Honours College for students’ benefit.
Report to Regional Campuses on donations received
and assure they are credited to regional campus accounts at UCU.
Quickly respond to inquiries from sponsors about the
status of their sponsored students.
Write MOUs between UCU and donor organisations to
ease operations
Counsel and advice students on financial aid
Follow up with donors on their payments
Seek new scholarship opportunities in partnership
with offices responsible for University development
Do all such other duties incidental to the
advancement of Financial Aid in UCU
Supervise staff in the department
Perform any other official responsibility or duties
assigned by the supervisor
Qualifications, Skills and Experience:
The Financial Aid Officer must hold a Master’s degree
preferably in Business or a Management discipline. Also, the applicant must
hold a Bachelor’s Degree, preferably in Business or a Management discipline
At least three years of post masters experience at a
supervisory level.
Detailed working knowledge and understanding of
Funding Principles, with proven analytical, interpretative abilities and report
writing skills.
Knowledge and Experience of the ITS System and
Financial Aid processes.
Past exposure and experience in working under
pressure with strict adherence to deadlines.
Detailed knowledge and understanding of funding
categories and types.
Working knowledge of financial aid policies, rules
and regulations.
Excellent interpersonal, communication and
negotiation skills.
Have budgetary skills and analysis capabilities.
Have computer literacy skills (Ms Office Packages)
Be client service oriented and have sound conflict
management and time management skills.
Possess good computer skills, particularly Microsoft
Word and Excel
Has got to have good Interpersonal skills and able
to maintain confidentiality.
Required to work overtime during peak times or as
and when required.
The applicant must be a committed and practicing
How to Apply:
All qualified
candidates should send two (2) copies of an application letter clearly
demonstrating suitability together with updated Curriculum Vitae and three
references.( Academic, Leadership and Pastoral). Please remember to attach two
(2) copies of academic and professional certificates and transcripts and send
The Manager
Human Resource & Administration
Christian University,
P.O. Box 4,
Mukono. Uganda
Deadline: 20th November, 2015
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