Job Title: Finance and Administration Assistant
Organization: Uganda Cancer
Society (UCS)
Society (UCS)
Duty Station: Kampala,
Uganda
Uganda
About US:
Uganda Cancer
Society (UCS) is a nationwide umbrella organisation dedicated to eliminating
cancer as a major health problem in Uganda by coordinating all organisations in
the fight against cancer. UCS is also focused on patient support programs and
resource mobilization for various cancer activities at national level.
Society (UCS) is a nationwide umbrella organisation dedicated to eliminating
cancer as a major health problem in Uganda by coordinating all organisations in
the fight against cancer. UCS is also focused on patient support programs and
resource mobilization for various cancer activities at national level.
Job Summary: The Finance and
Administration Assistant will work closely with the Program Director and
Communications Officer to ensure the effective financial management of the UCS.
The incumbent will support the Programs Director in managing, reconciling, and
updating all financial transactions for the Society. This is a tremendous
opportunity for a young FAA to learn and strengthen his or her financial
knowledge while also strengthening the organizational capacity of a rapidly
growing and innovative Society.
Administration Assistant will work closely with the Program Director and
Communications Officer to ensure the effective financial management of the UCS.
The incumbent will support the Programs Director in managing, reconciling, and
updating all financial transactions for the Society. This is a tremendous
opportunity for a young FAA to learn and strengthen his or her financial
knowledge while also strengthening the organizational capacity of a rapidly
growing and innovative Society.
Key Duties and Responsibilities:
·
Update and maintain accounting records in accordance
with financial procedures; verifying society’s receipts before grants are
disbursed to the partner’s accounts.
Update and maintain accounting records in accordance
with financial procedures; verifying society’s receipts before grants are
disbursed to the partner’s accounts.
·
Maintain the cash safe to ensure funds are available
for all authorized transactions at the office.
Maintain the cash safe to ensure funds are available
for all authorized transactions at the office.
·
Carry out weekly cash counts and petty cash
reconciliation.
Carry out weekly cash counts and petty cash
reconciliation.
·
The incumbent will manage payments and administer
petty cash and reimbursements of staff expenses
The incumbent will manage payments and administer
petty cash and reimbursements of staff expenses
·
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
·
Prepare and submit monthly financial reports for the
Project Director, UCS Board on income, expenditure, and any variations from
budgets.
Prepare and submit monthly financial reports for the
Project Director, UCS Board on income, expenditure, and any variations from
budgets.
·
Prepare monthly cost share reports for the project
activities undertaken by the UCS.
Prepare monthly cost share reports for the project
activities undertaken by the UCS.
·
Work in liaison with Program Director to provide
assistance during the Society internal and external audits.
Work in liaison with Program Director to provide
assistance during the Society internal and external audits.
·
Ensure proper maintenance and care of assets; grant
disbursal and updating of UCS files according to the disbursed amount.
Ensure proper maintenance and care of assets; grant
disbursal and updating of UCS files according to the disbursed amount.
·
Schedule, manage and monitor all bills for the UCS
Office.
Schedule, manage and monitor all bills for the UCS
Office.
·
Generate list of suppliers, order, prepare
contracts, and procure items from local suppliers or elsewhere as appropriate
Generate list of suppliers, order, prepare
contracts, and procure items from local suppliers or elsewhere as appropriate
·
Receive inventory and issue supplies and equipment,
manage and maintain equipment; and monitor, track and report on movement of
goods and office equipment
Receive inventory and issue supplies and equipment,
manage and maintain equipment; and monitor, track and report on movement of
goods and office equipment
·
Keep clear and well-documented files and
well-organized archives on operations ledgers
Keep clear and well-documented files and
well-organized archives on operations ledgers
·
Provide timely, accurate stock and inventory reports,
including equipment tracking reports for management information and donor
reporting purposes
Provide timely, accurate stock and inventory reports,
including equipment tracking reports for management information and donor
reporting purposes
·
The incumbent will ensure that UCS assets are
received, coded and registered in the assets register and ensure disposal of
UCS assets is carried out according to existing policies and specific donor
rules
The incumbent will ensure that UCS assets are
received, coded and registered in the assets register and ensure disposal of
UCS assets is carried out according to existing policies and specific donor
rules
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a good University degree
in Finance and accounting preferably, BCOM/BA in accounting, finance or related
field. CPA (U)
The applicant should hold a good University degree
in Finance and accounting preferably, BCOM/BA in accounting, finance or related
field. CPA (U)
·
At least three to five years’ experience in accounting
and finance management. Two years of work experience in an NGO and grants
management is desired
At least three to five years’ experience in accounting
and finance management. Two years of work experience in an NGO and grants
management is desired
·
Excellent organizational and administrative skills
including minute taking, data management and devising and implementing reporting
systems
Excellent organizational and administrative skills
including minute taking, data management and devising and implementing reporting
systems
·
Significant experience in developing and using
financial databases, including book keeping and record keeping
Significant experience in developing and using
financial databases, including book keeping and record keeping
·
Excellent computer literacy skills, including skills
in Word, Excel, PowerPoint and Access databases.
Excellent computer literacy skills, including skills
in Word, Excel, PowerPoint and Access databases.
·
Working knowledge of accountancy packages
Working knowledge of accountancy packages
·
Excellent analytical skills
Excellent analytical skills
·
Good written and verbal communication skills and
ability to respond tactfully and appropriately to enquiries from a range of
individuals and/or groups
Good written and verbal communication skills and
ability to respond tactfully and appropriately to enquiries from a range of
individuals and/or groups
·
Working knowledge of Excel, this will be judged by a
test
Working knowledge of Excel, this will be judged by a
test
·
Skills and knowledge of accounting, grants
management and financial management
Skills and knowledge of accounting, grants
management and financial management
·
Attention to detail, good at closing out projects,
stays motivated through lots of tracking/admin/follow up work
Attention to detail, good at closing out projects,
stays motivated through lots of tracking/admin/follow up work
·
Skills and knowledge of budget preparation and
management
Skills and knowledge of budget preparation and
management
·
Keen interest in learning new knowledge and skills
and sharing with others
Keen interest in learning new knowledge and skills
and sharing with others
How to Apply:
All suitably
qualified and interested candidates are encouraged to physically deliver their
application to the following address:
qualified and interested candidates are encouraged to physically deliver their
application to the following address:
Uganda Child
Cancer Foundation Office
Cancer Foundation Office
Upper Mulago
Hill Road-Uganda Cancer Institute Campus
Hill Road-Uganda Cancer Institute Campus
Old Mulago
P.O. Box 3935
Kampala Uganda
Kampala Uganda
OR Apply
Online, Click
Here
Online, Click
Here
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