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US CDC Project Jobs – Finance and Administration Manager at International Center for AIDS Care and Treatment Programs (ICAP)
Job Title: Finance and Administration Manager
Organisation: International
Center for AIDS Care and Treatment Programs (ICAP)
Center for AIDS Care and Treatment Programs (ICAP)
Funding Source: United States
Centers for Disease Control and Prevention (CDC)
Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala, Uganda
About US:
The International
Center for AIDS Care and Treatment Programs, ICAP at Columbia University is an
international non-profit organization that aims to ensure the wellness of
families and communities by strengthening health systems around the world.
Center for AIDS Care and Treatment Programs, ICAP at Columbia University is an
international non-profit organization that aims to ensure the wellness of
families and communities by strengthening health systems around the world.
About US CDC PHIA:
ICAP is working
in partnership with the United States Centers for Disease Control and
Prevention (CDC) to conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct,
analysis, and use of PHIAs.
in partnership with the United States Centers for Disease Control and
Prevention (CDC) to conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct,
analysis, and use of PHIAs.
ICAP, in
partnership with the Ministry of Health (MoH) and the Centers for Disease
Control and Prevention (CDC), is planning to conduct a PHIA to estimate the
population-level impact of the national HIV prevention, care and treatment
programs in Uganda. In addition to providing important programmatic information
to the MoH and relevant stakeholders, this assessment of the national HIV
program is of great value to HIV researchers and public health experts around
the world.
partnership with the Ministry of Health (MoH) and the Centers for Disease
Control and Prevention (CDC), is planning to conduct a PHIA to estimate the
population-level impact of the national HIV prevention, care and treatment
programs in Uganda. In addition to providing important programmatic information
to the MoH and relevant stakeholders, this assessment of the national HIV
program is of great value to HIV researchers and public health experts around
the world.
Job Summary: The Finance
and Administration Manager will supervise the finance and administration
functions of PHIA in Uganda, including budget development and tracking,
financial management and reporting, compliance, subcontracts, procurement,
human resources and office management. The Finance and Administration Manager
builds, maintains and supervises a strong administrative team.
and Administration Manager will supervise the finance and administration
functions of PHIA in Uganda, including budget development and tracking,
financial management and reporting, compliance, subcontracts, procurement,
human resources and office management. The Finance and Administration Manager
builds, maintains and supervises a strong administrative team.
Key Duties and Responsibilities:
·
The incumbent will develop, manage and regularly
review ICAP finance and administration procedures to ensure efficiency and
compliance to Columbia University/funder rules and regulations; serve as the
primary custodian of all financial transactions; establish and manage financial
systems to ensure transparency, accountability and accuracy of all financial
data; establish and maintain financial procedures, ensuring adequate segregation
of duties are maintained
The incumbent will develop, manage and regularly
review ICAP finance and administration procedures to ensure efficiency and
compliance to Columbia University/funder rules and regulations; serve as the
primary custodian of all financial transactions; establish and manage financial
systems to ensure transparency, accountability and accuracy of all financial
data; establish and maintain financial procedures, ensuring adequate segregation
of duties are maintained
·
Develop and monitor the PHIA budget, in accordance
with pre-established ICAP, Columbia University and donor guidelines; prepare
forecasts of programmatic and operational costs, ensuring the availability of
funds to meet financial needs; ensure that advances are reconciled in
accordance with procedures and required deadlines
Develop and monitor the PHIA budget, in accordance
with pre-established ICAP, Columbia University and donor guidelines; prepare
forecasts of programmatic and operational costs, ensuring the availability of
funds to meet financial needs; ensure that advances are reconciled in
accordance with procedures and required deadlines
·
Build and maintain solid professional relationships
with vendors, ensuring that all payments are made timely and that products and
services are delivered in accordance with established standards; ensure that
ICAP meets donor financial and administrative requirements, and apply fiscal
controls and compliance procedures
Build and maintain solid professional relationships
with vendors, ensuring that all payments are made timely and that products and
services are delivered in accordance with established standards; ensure that
ICAP meets donor financial and administrative requirements, and apply fiscal
controls and compliance procedures
·
Conduct periodic pipeline and burn rate analyses,
audits of actual expenses and budget-to-actual comparisons; present relevant
reports to internal and external audiences to facilitate financial and
programmatic planning and monitoring
Conduct periodic pipeline and burn rate analyses,
audits of actual expenses and budget-to-actual comparisons; present relevant
reports to internal and external audiences to facilitate financial and
programmatic planning and monitoring
·
Carry out periodic training for staff and partners
in financial systems and policies
Carry out periodic training for staff and partners
in financial systems and policies
·
Acts as a lead liaison to ICAP headquarters in New
York, to ensure that all administrative and financial obligations of the
program are routinely met
Acts as a lead liaison to ICAP headquarters in New
York, to ensure that all administrative and financial obligations of the
program are routinely met
·
Establish/maintain banking relationships, ensuring
transactions are processed timely, accurately, and adequate balances are
maintained; ensure timely financial reporting
Establish/maintain banking relationships, ensuring
transactions are processed timely, accurately, and adequate balances are
maintained; ensure timely financial reporting
·
Supervise sub agreement development and management
process, including negotiation of contracts, development of budgets and
provision of technical assistance to sub grantees, in close coordination with
the ICAP-New York sub award team, to ensure effective management of funds and
financial reporting
Supervise sub agreement development and management
process, including negotiation of contracts, development of budgets and
provision of technical assistance to sub grantees, in close coordination with
the ICAP-New York sub award team, to ensure effective management of funds and
financial reporting
·
Manage procurement of office and program-related
equipment, ensuring adherence to all donor, Columbia University and local
Ugandan regulations; maintain appropriate inventory of supplies and equipment,
taking special care to ensure that all items are adequately documented and
costs are appropriately chronicled; ensure that bid analysis is done and filed
as part of the supporting documents for all purchases
Manage procurement of office and program-related
equipment, ensuring adherence to all donor, Columbia University and local
Ugandan regulations; maintain appropriate inventory of supplies and equipment,
taking special care to ensure that all items are adequately documented and
costs are appropriately chronicled; ensure that bid analysis is done and filed
as part of the supporting documents for all purchases
·
Ensure effective and smooth office operations,
including security and transportation management of a fleet of vehicles; review
the logs of vehicles maintenance; review the property log at least once a
quarter; ensure that insurance policies are updated when new items are
purchased
Ensure effective and smooth office operations,
including security and transportation management of a fleet of vehicles; review
the logs of vehicles maintenance; review the property log at least once a
quarter; ensure that insurance policies are updated when new items are
purchased
·
Performs any other related duties, as directed
Performs any other related duties, as directed
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Masters of
Business Administration (MBA) and/or ACCA accreditation
The applicant should preferably hold a Masters of
Business Administration (MBA) and/or ACCA accreditation
·
At least seven years’ experience with at least five
(5) years of work experience at an international NGO
At least seven years’ experience with at least five
(5) years of work experience at an international NGO
·
Prior experience in analysing and interpreting
financial data
Prior experience in analysing and interpreting
financial data
·
Working knowledge of accounting principles and
techniques required; experience with accounting software, such as QuickBooks,
is a plus
Working knowledge of accounting principles and
techniques required; experience with accounting software, such as QuickBooks,
is a plus
·
Strong supervisory and management skills and
demonstrated experience in the supervision of finance and administrative staff
Strong supervisory and management skills and
demonstrated experience in the supervision of finance and administrative staff
·
Proven exposure and experience working independently
with minimal supervision, reliably establishing priorities and meeting
deadlines
Proven exposure and experience working independently
with minimal supervision, reliably establishing priorities and meeting
deadlines
·
Advanced proficiency in Word and PowerPoint to
develop presentations and Excel to develop moderately complex spreadsheets
Advanced proficiency in Word and PowerPoint to
develop presentations and Excel to develop moderately complex spreadsheets
·
Previous experience working with international
donors required; experience specifically with US Government (USG) donor
agencies and familiarity with USG rules and regulations strongly preferred
Previous experience working with international
donors required; experience specifically with US Government (USG) donor
agencies and familiarity with USG rules and regulations strongly preferred
·
Strong writing and verbal communication skills.
Strong writing and verbal communication skills.
How to Apply:
All suitably
qualified and experienced candidates should submit their applications,
including a detailed Curriculum Vitae (CV) and cover letter to: icap-jobs-uganda@columbia.edu
qualified and experienced candidates should submit their applications,
including a detailed Curriculum Vitae (CV) and cover letter to: icap-jobs-uganda@columbia.edu
Please clearly indicate
position being applied for in the subject line and do not attach certificates
position being applied for in the subject line and do not attach certificates
Deadline: 15th November 2015.
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