US CDC PHIA Project Jobs – Sub-Awards Officer at International Center for AIDS Care and Treatment Programs (ICAP)

Job Title:      Sub-Awards Officer
Organisation: International
Center for AIDS Care and Treatment Programs (ICAP)
Funding Source: United States
Centers for Disease Control and Prevention (CDC)
Duty Station: Kampala,
About US:
The International
Center for AIDS Care and Treatment Programs, ICAP at Columbia University is an
international non-profit organization that aims to ensure the wellness of
families and communities by strengthening health systems around the world.
ICAP is working
in partnership with the United States Centers for Disease Control and
Prevention (CDC) to conduct Population-based HIV Impact Assessments (PHIA) in
specific PEPFAR-supported countries. Each PHIA will define the status of the
national HIV epidemic, guide allocation of resources based on evidence, and
integrate capacity building of country stakeholders in the design, conduct,
analysis, and use of PHIAs.
ICAP, in
partnership with the Ministry of Health (MoH) and the Centers for Disease
Control and Prevention (CDC), is planning to conduct a PHIA to estimate the
population-level impact of the national HIV prevention, care and treatment
programs in Uganda. In addition to providing important programmatic information
to the MoH and relevant stakeholders, this assessment of the national HIV
program is of great value to HIV researchers and public health experts around
the world.
Job Summary: The Sub-Awards Officer
will be responsible for in-country management of survey and laboratory sub-awardees.
The incumbent will also work to ensure timely execution, management, and
reporting of sub-award packages in accordance with ICAP financial and
administrative policies/standards, as well as US Government and Columbia
University rules and regulations.
Key Duties and Responsibilities: 
Responsible for full-cycle management of sub-agreements
from execution to close-out.
Ensures consistent application of ICAP financial and
administrative policies/standards, as well as US Government and Columbia
University rules and regulations.
Supports sub-recipients with Columbia University
required quarterly reporting, monitor timelines for reporting and acts as
liaison between the sub-recipient, ICAP field office and the NY Sub-awards
Ensures that sub-recipients keep books of account
and bank reconciliations updated and accurate; transactions are recorded in
accordance with GAAP and supporting documents are retained.
Carries out ongoing monitoring of sub-recipient
spending patterns and compliance with the U.S. Government’s regulations,
Uniform Guidance 2 CFR 200 Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards.
Receives, reviews and monitors sub-recipients
monthly / quarter financial reports and advance requests; conducts a thorough
review of all financial documents for accuracy, cost allowability and
allocability before requesting the signature of the ICAP authorized official.
Works in liaison with and communicate with the
Uganda PHIA Technical team and NY Sub-awards team to assure they are apprised
of key financial and administrative matters impacting the implementation of a
sub-recipient’s scope of work.
Communicates budget allocations and other financial
concerns to sub-recipient; collaborates with finance staff and the Technical
team to finalize sub-award packages for inclusion in new and continuing grant
Carries out financial site visits and produces a
report of findings and recommendations to improve the financial and
administrative management systems of sub-recipients.
Manages a site visit calendar to assure financial
monitoring and technical monitoring of subs in coordination with the sub-award
Technical Advisors; forwards for the New York Sub-awards Manager’s file all
financial site visit reports, technical site visit reports produced by
Technical Advisors and technical performance reports and other reports
submitted by sub-recipients.
Designs and maintains tracking tools to record key
data, actions, events in the life of each sub-award (i.e. reports
received/pending, cash advance request and disbursed, amount expended per
reporting period, date sub-agreement or amendment executed and amount
Mentors, trains and provides technical support to
sub awardees to improve their administrative and financial system and
procedures, including the use of ICAP management tools, but also including more
general improvements in managements of funds.
Maintain electronic and physical records of all
documentation and communication pertaining to each sub-award.
Regularly reviews travel authorizations and major
procurement requests from sub-recipients and facilitate process for securing
Acts as the primary point of contact with the sub-recipient
on all financial and administrative matters.
Performs other duties as assigned by the Director of
Finance and Administration or Country Director.
Qualifications, Skills and
The applicant should preferably hold a Bachelor’s Degree
in Finance or Accounting required.
At least four years’ experience with project
management and sub-award management.
Excellent verbal and written communication skills.
Computer literacy skills with proficiency in
Microsoft Word & Excel, and accounting packages.
Significant experience in managing sponsored
projects; USAID/CDC funded projects preferred.
Strong writing and verbal communication skills.
How to Apply: 
All suitably
qualified and experienced candidates should submit their applications,
including a detailed Curriculum Vitae (CV) and cover letter to:
Please clearly indicate
position being applied for in the subject line and do not attach certificates
Deadline: 15th November 2015.

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