UK Charity Jobs – Senior Paralegal Officer (Law) at African Prisons Project (APP)

Organisation: African
Prisons Project (APP)
Duty Station: Kampala,
Uganda, Kenya and UK
Reports to: Regional
£7,000 – £9,500 per annum
About US:
The African
Prisons Project is an international non-profit organization that works to
restore dignity and hope to prisoners across Africa. APP works holistically to
change the way that criminal justice issues are addressed in the countries in
which we work and empower prisoners to drive positive change.
We work with
Prison Service leaders who wish to develop services and policies in line with
our mission and welcome our support. We pursue these changes in a two pronged
approach. Firstly, by focusing on rising stars and senior management of the
prison services, providing them with the skills needed to reform and improve
prison systems. Secondly, by providing scholarships and training to prisoners
and prisons staff pursuing legal degrees or diplomas through distance learning
programmes, to support them act as educators and legal advisers to prisoners
and to then take this knowledge of the law to the poorest communities upon
release. A key objective for our students is to train and share their knowledge
and skills acquired through their study with fellow inmates. The current scholars
are currently, albeit informally, providing basic legal support including basic
advice on common place legal issues and drafting of legal documents for fellow
Job Summary: The Senior
Paralegal Officer will systematise the support provided by the students by
setting up Drop-in-Legal Advice clinics in the prisons in Uganda and Kenya
where our students are located. This initiative will be very much student
centered and will be led by current and new scholars. The core service of our
Drop-in Legal Advice Clinics will be an open-door drop-in sessions where
prisoners simply turn up, and are given on-the-spot face to-face legal advice
by the students under our leadership. Working under supervision and support
from the paralegal teams and practicing lawyers, students will interview and
assess clients, research the enquiry, and then give information and generalist
advice. There is also the option to refer clients to the clinic’s volunteer
lawyers/advocates to give support, guidance and specialist advice in a number
of practice areas. This will intensively develops their interview skills,
practical legal knowledge and understanding of client care– in particular,
learning to be non-judgmental and non-discriminatory towards clients and their
problems, and providing the best possible service within the time-constraints
of a busy drop-in service.
Key Duties and Responsibilities: Under the
direct guidance and supervision of the Regional Director the Senior Paralegal
Officer will be responsible to ensure the setting up of structures required for
the smooth operation of Drop-in-Legal Advice Clinics, and ensuring efficient
operation and timely implementation of various planned activities, and fulfill
the necessary management requirements of the clinics.
The Senior Paralegal Officer is responsible for
delivering the charities strategic paralegal initiatives around our
Drop-in-Legal Advice clinics. This includes project managing new clinics and
ensuring that the operations are effective and efficient, activities are
managed well, and the model is easily transferable from prison to prison. Will
work at all times with the prison rules and our charities policies and
Identify and co-ordinate new developments, such as
those relating to the clinics, models of delivery and partnership working,
through regular review and investigation of new opportunities.
The incumbent will engage in appropriate committees,
working groups and other activities to maintain strong and productive external
networks. Responsible for ensuring that standards and quality of paralegal
delivery is maintained and developed.
The role is also responsible for managing a team of
paralegal officers who could be paid staff or volunteers and could be in one or
more locations. They will manage all HR aspects including recruitment including
disciplinary action if deemed to be appropriate – this will be in liaison with
the charities HR functions.
Manage the setting up of the clinics (in various
prisons) and the implementation of all relevant activities. Undertake regular
visits to the project sites to understand the ground situation and take
necessary actions for improvement in project implementation.
Oversee the development of a handbook on the best
practice procedures and processes; and internal requirements and regulations on
how the Drop-in Legal Advice Clinic will operate.
Lead on the development of relevant policies and
relevant documents to guide the operation of the Legal Advice Clinics.
Lead and create training materials and manuals and
help to conduct necessary trainings and workshops required for the efficient
and effective implementation of activities in the Legal Advice Clinic.
Lead on the filing and follow up of cases
particularly appeal cases, to ensure timely outcomes. Support the research on
relevant cases and other supporting authorities/material required to enable the
provision of quality advice within the clinic.
The Senior Paralegal Officer will, in consultation
with the Regional Director will be responsible for administering, and monitoring
the paralegal budget, including various returns and reports as required by the
charities finance functions – this also includes capturing performance data,
producing weekly/monthly reports and agreeing budgets as required by the
charities fundraising managers and sponsors.
Support in the carrying out of research to
understand the current situation including; the prevailing challenges in
accessing justice in the project sites; recommend changes and improvements,
work with key influencers in the prison service and in the community to inform
the design of relevant interventions to address identified gaps.
Actively contribute to income generation activities
to support the paralegal clinics including networking, talking at events and
acting as an ambassador for the services you are leading for the charity.
Perform any other duties as reasonably requested by
the Leadership Director and other project staff.
Qualifications, Skills and
The ideal candidate should preferably hold an Honours
degree in law, social work, public health (2.1 or above).
A minimum of eight years or more experience of
project management, including setting up various programmes in similar
situations e.g. prisons, judiciary, or drop-in clinics.
Project or Business Management qualifications i.e. Project
Management e.g. Prince2 desired
At least eight years knowledge and understanding of
delivering and setting up paralegal type services.
A minimum of five years proven track record of
delivering excellence as a project manager.
An emerging record of excellent research outputs or
equivalent engagement with knowledge development in policy or practice
At least five years’ experience in using project
management software/tools and report writing including producing in-depth financial
budgets and cost analysis.
Prior experience leading legal activities including
managing a team, and producing appropriate manuals/policies.
Past experience in creating training documents and
manuals to support prison programmes.
Project Management experience in NGO or similar type
Prior experience working in an NGO who supports
prisoners or who has links with the judiciary.
An outstanding and innovative project manager and
leader of people with proven results/SLA’s achieved.
Prior exposure and experience in setting up NGO
projects in a field environment, ideally Africa or similar.
Advanced oral and writing skills, and an ability to
create documents including manuals and presentations; excellent interpersonal
skills; IT skills appropriate to an office or NGO (field) environment
Past exposure and experience in dealing with Prison
Commissioners and an ability to work consultatively within democratic
structures but also to be in sympathy with our aims, objectives and values and
to demonstrate high levels of commitment and maintaining highest possible
working standards and outputs.
Proven ability to take initiatives in developing
relationships, initiatives and options for action that might benefit the
charities drop-in clinics aims
In depth knowledge of project reporting and
collecting Monitoring and Evaluation data.
Good working knowledge and understanding of
cutting-edge legal partnerships.
Knowledge of delivering similar type programmes.
Excellent verbal and written communication skills.
Demonstrable management and organisational skills.
Skills and competencies, supported by measurable
An articulate and confident manner, demonstrating
sensitivity and diplomacy in order to develop good relationships and solicit
Proactive and positive approach, a willingness to
take the lead in ensuring the goals and objectives of the project are achieved.
Demonstrated ability to work independently, handle a
variety of concurrent activities.
Highly organised and flexible approach to work with the
ability to prioritise workload under pressure and to meet tight deadlines.
Excellent analytical skills
Ability to speak the local language (Luo) will be an
added advantage
Salary: This role is also available to
applications from around the world, and we will pay approx. £7,000 – £9,500 per
annum or Ugandan shillings equivalent.
How to Apply: 
All suitably
qualified and interested candidates should send an updated CV and covering
letter to our UK office
Jessica Harper,
Office & HR Manager
Address: Unit
16, 95 Miles Road, Mitcham, Surrey, CR4 3FH
Email to:
NB: Please do not apply unless you have the right
qualifications and experience. This role will be popular and we will only be
reviewing applications who send us their CV and covering letter which are no
more 3 pages long. We do not need to see certificates.
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