Job Title: Grants and Fundraising Manager
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Country
Director
Director
About US:
The
International Rescue Committee is a non-profit organization which helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
International Rescue Committee is a non-profit organization which helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Grants and Funding Manager will be responsible
for ensuring efficient grants management and funds mobilization for the country
program. The incumbent will work closely with the program and operation team
members at Kampala and field offices, and various technical units.
for ensuring efficient grants management and funds mobilization for the country
program. The incumbent will work closely with the program and operation team
members at Kampala and field offices, and various technical units.
Key Duties and Responsibilities:
1.
Fundraising:
Fundraising:
·
Develop, update and implement a well-designed
funding plan for the country program in line with country program strategy,
working in coordination with the HQ business development team members
Develop, update and implement a well-designed
funding plan for the country program in line with country program strategy,
working in coordination with the HQ business development team members
·
In charge of researching and collecting information
from external and internal sources about potential funding opportunities for
the country program
In charge of researching and collecting information
from external and internal sources about potential funding opportunities for
the country program
·
Identify, assess and approach new donors and
represent the IRC as required with donors together with relevant program and
management team members
Identify, assess and approach new donors and
represent the IRC as required with donors together with relevant program and
management team members
·
Keenly analyze and provide advice to program staff
and senior management on the funding policies and formal requirements of donors
Keenly analyze and provide advice to program staff
and senior management on the funding policies and formal requirements of donors
·
Build fundraising capacity within the programme team
and training staff on donor relations, proposal writing, reporting, and donor
contract management
Build fundraising capacity within the programme team
and training staff on donor relations, proposal writing, reporting, and donor
contract management
2.
Program Design & Proposal Development:
Program Design & Proposal Development:
·
The incumbent will draft quality donor proposals and
other grant documentation designed in collaboration with the Program
Coordinators, Program Managers and Technical Advisors, ensuring that IRC’s
Strategic Planning goals, and Design, Monitoring & Evaluation guidelines
are incorporated into proposals and projects.
The incumbent will draft quality donor proposals and
other grant documentation designed in collaboration with the Program
Coordinators, Program Managers and Technical Advisors, ensuring that IRC’s
Strategic Planning goals, and Design, Monitoring & Evaluation guidelines
are incorporated into proposals and projects.
·
Work closely with the Program Coordinators in
proposal and budget development process for all public and private-sector donors
relevant to the country program
Work closely with the Program Coordinators in
proposal and budget development process for all public and private-sector donors
relevant to the country program
·
Actively monitor overall donor issues (strategy,
partnerships) and funding trends by undertaking research of donor websites,
attending coordination meetings and discussions with IRC country, regional
teams and the technical advisers
Actively monitor overall donor issues (strategy,
partnerships) and funding trends by undertaking research of donor websites,
attending coordination meetings and discussions with IRC country, regional
teams and the technical advisers
3.
Grants Management & Compliance:
Grants Management & Compliance:
·
Working with the guidance of the Country Director,
work closely with Program Coordinators /Managers and the operations (Finance
and Supply Chain) teams on all grants related tasks, specifically focused on
compliance and grants administration
Working with the guidance of the Country Director,
work closely with Program Coordinators /Managers and the operations (Finance
and Supply Chain) teams on all grants related tasks, specifically focused on
compliance and grants administration
·
Maintain the grants and report tracking system to
ensure all grant files are organized and well managed for planning and
preparation of donor reports and project monitoring. Maintain grants and
sub-grant management system, including grant files, project and financial
reporting documentation, and monitoring systems and tools to ensure sub-grant
compliance.
Maintain the grants and report tracking system to
ensure all grant files are organized and well managed for planning and
preparation of donor reports and project monitoring. Maintain grants and
sub-grant management system, including grant files, project and financial
reporting documentation, and monitoring systems and tools to ensure sub-grant
compliance.
·
Support the organization and follow-up of grant
opening meetings, monthly grant review meetings, and grant close out meetings.
Support program teams in monitoring program activities, work plans and BvAs on
a monthly basis to ensure program quality in collaboration with Program
Coordinators/Managers.
Support the organization and follow-up of grant
opening meetings, monthly grant review meetings, and grant close out meetings.
Support program teams in monitoring program activities, work plans and BvAs on
a monthly basis to ensure program quality in collaboration with Program
Coordinators/Managers.
·
Conduct training for program and operation staff at
country office and field office level on grants management related issues.
Conduct training for program and operation staff at
country office and field office level on grants management related issues.
·
Offer technical direction on IRC and donor
regulations to ensure compliance within program implementation and reporting.
Raise compliance issues with program staff, finance staff and Country Director as
necessary.
Offer technical direction on IRC and donor
regulations to ensure compliance within program implementation and reporting.
Raise compliance issues with program staff, finance staff and Country Director as
necessary.
4.
Reporting & Documentation:
Reporting & Documentation:
·
Manage all internal and external reporting, ensuring
high-quality, well-written and timely reports meeting donor and IRC
requirements, with support from the Program Coordinators/Managers.
Manage all internal and external reporting, ensuring
high-quality, well-written and timely reports meeting donor and IRC
requirements, with support from the Program Coordinators/Managers.
·
Prepare narrative program reports in accordance with
donor designated formats as required. Ensure that draft reports disseminated
for review and feedback by senior management team, relevant technical advisers,
and HQ staff prior to submitting the final report to donor.
Prepare narrative program reports in accordance with
donor designated formats as required. Ensure that draft reports disseminated
for review and feedback by senior management team, relevant technical advisers,
and HQ staff prior to submitting the final report to donor.
·
Consolidate monthly internal program progress
reports based on input from Program Managers, including tracking progress on
program indicators and reporting on key program highlights/issues.
Consolidate monthly internal program progress
reports based on input from Program Managers, including tracking progress on
program indicators and reporting on key program highlights/issues.
·
Preparation and update of country program and
specific sectoral information sheets. Provide relevant communications
information as necessary for dissemination to donors, regional office and HQ
Preparation and update of country program and
specific sectoral information sheets. Provide relevant communications
information as necessary for dissemination to donors, regional office and HQ
5.
Monitoring & Evaluation:
Monitoring & Evaluation:
·
Work with the Program Coordinators in supporting
development of strong data collection and monitoring & evaluation plans
within each program and proposal. This includes developing logical frameworks
and indicators with technical input from program staff.
Work with the Program Coordinators in supporting
development of strong data collection and monitoring & evaluation plans
within each program and proposal. This includes developing logical frameworks
and indicators with technical input from program staff.
·
Carry out regular field visits to orient about the
program, understand the monitoring systems in place and provide recommendations
on the same
Carry out regular field visits to orient about the
program, understand the monitoring systems in place and provide recommendations
on the same
·
Undertake training for the field team members on
program monitoring systems (working with the Coordinators and Managers)
Undertake training for the field team members on
program monitoring systems (working with the Coordinators and Managers)
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate must hold a Bachelor’s degree in
international relations or other relevant field; Masters preferred
The ideal candidate must hold a Bachelor’s degree in
international relations or other relevant field; Masters preferred
·
At least three to five years of INGO field
experience in a similar position: grant management, proposal development
(program narratives and budgets) and donor reporting.
At least three to five years of INGO field
experience in a similar position: grant management, proposal development
(program narratives and budgets) and donor reporting.
·
Working knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO),
US (USAID/BPRM), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and
requirements
Working knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO),
US (USAID/BPRM), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and
requirements
·
Past exposure and experience of raising funds from
USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies etc
Past exposure and experience of raising funds from
USAID, ECHO, DFID, EU, UN, private donors, multilateral agencies etc
·
Demonstrated ability to develop winning proposals to
public and private-sector donors
Demonstrated ability to develop winning proposals to
public and private-sector donors
·
Ability to represent IRC to donors and external
actors as necessary
Ability to represent IRC to donors and external
actors as necessary
·
Excellent written and spoken English essential
Excellent written and spoken English essential
·
Excellent organizational skills, ability to
determine priorities and attention to detail a must
Excellent organizational skills, ability to
determine priorities and attention to detail a must
·
Ability to work in a multicultural context as a
flexible and respectful team player
Ability to work in a multicultural context as a
flexible and respectful team player
·
Willingness to travel to the field as and when
needed
Willingness to travel to the field as and when
needed
·
High-level of knowledge and practice with Word,
Excel, Outlook, etc. required
High-level of knowledge and practice with Word,
Excel, Outlook, etc. required
·
Work in a multisectoral/ multicultural team-
patience, cultural sensitivity and application of contextual understanding in
day to day work
Work in a multisectoral/ multicultural team-
patience, cultural sensitivity and application of contextual understanding in
day to day work
·
Ability to work with tight deadlines for proposal
development/ information needs
Ability to work with tight deadlines for proposal
development/ information needs
NB: Female and
Ugandan nationals are strongly encouraged to apply.
Ugandan nationals are strongly encouraged to apply.
How to Apply:
All suitably
qualified and interested candidates should send an updated CV, copies of
certificates and cover letter clearly indicating the position applied for
to: The Human Resource and
Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala;
OR
qualified and interested candidates should send an updated CV, copies of
certificates and cover letter clearly indicating the position applied for
to: The Human Resource and
Administration Manager, International Rescue Committee, P.O. Box 24672 Kampala;
OR
Email to: [email protected]. You may also
Apply online by clicking on link below.
Apply online by clicking on link below.
Deadline: 20th October, 2015
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