Job Title: Program Manager
Organisation: National
Association of Women’s Organisations in Uganda (NAWOU)
Association of Women’s Organisations in Uganda (NAWOU)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Executive
Director
Director
About US:
The National Association of
Women’s Organisations in Uganda (NAWOU) is an umbrella organisation whose
members are NGOs, faith based organisations, CBOs and professional women’s
organisations. It aims at promoting and strengthening the woman’s movement.
This is done through undertaking mobilization of members for networking, generating
packages or repackages and disseminating of information pertinent to members.
We build the capacity of members for advocacy, representation and direct
support to members.
Women’s Organisations in Uganda (NAWOU) is an umbrella organisation whose
members are NGOs, faith based organisations, CBOs and professional women’s
organisations. It aims at promoting and strengthening the woman’s movement.
This is done through undertaking mobilization of members for networking, generating
packages or repackages and disseminating of information pertinent to members.
We build the capacity of members for advocacy, representation and direct
support to members.
Job Summary: The Program
Manager will mainly oversee the coordination and administration of all aspects
of ongoing and new programs including; planning, organizing, staffing, leading,
and controlling program activities. The Programme Manager deputises the
Executive Director.
Manager will mainly oversee the coordination and administration of all aspects
of ongoing and new programs including; planning, organizing, staffing, leading,
and controlling program activities. The Programme Manager deputises the
Executive Director.
Key Duties and Responsibilities:
1.
Plan the program:
Plan the program:
·
Plans the delivery of the overall program and its
activities in accordance with the NAWOU’s strategic direction
Plans the delivery of the overall program and its
activities in accordance with the NAWOU’s strategic direction
·
Develops new initiatives to support the strategic
direction of the organization
Develops new initiatives to support the strategic
direction of the organization
·
The incumbent will develop and implements short and
long-term goals and objectives to achieve the successful outcome of the program
The incumbent will develop and implements short and
long-term goals and objectives to achieve the successful outcome of the program
·
Responsible for developing an annual budgets and
operating plans to support the program
Responsible for developing an annual budgets and
operating plans to support the program
·
Develops a program evaluation framework to assess
the strengths of the program and to identify areas for improvement
Develops a program evaluation framework to assess
the strengths of the program and to identify areas for improvement
·
Works closely with the program team to develop
winning funding proposals for the program to ensure continuous funding for the
delivery of services to target communities
Works closely with the program team to develop
winning funding proposals for the program to ensure continuous funding for the
delivery of services to target communities
2.
Organize the program:
Organize the program:
·
Ensures that program activities operate within the
policies and procedures of the organization
Ensures that program activities operate within the
policies and procedures of the organization
·
Ensures that program activities comply with all
relevant legislation and professional standards
Ensures that program activities comply with all
relevant legislation and professional standards
·
Develops forms and records to document program
activities
Develops forms and records to document program
activities
·
The incumbent manages the collection and maintenance
of records on the clients of the program for statistical purposes according to
the confidentiality/privacy policy of the organization
The incumbent manages the collection and maintenance
of records on the clients of the program for statistical purposes according to
the confidentiality/privacy policy of the organization
3.
Staff the program:
Staff the program:
·
Work closely with the Executive Director (ED),
recruits, and selects well-qualified program staff
Work closely with the Executive Director (ED),
recruits, and selects well-qualified program staff
·
Implements the human resources policies, procedures
and practices of the organization
Implements the human resources policies, procedures
and practices of the organization
·
Ensures that personnel files for the program are
properly maintained and kept confidential
Ensures that personnel files for the program are
properly maintained and kept confidential
·
Establish and implement a performance management
process for all program staff
Establish and implement a performance management
process for all program staff
·
Ensures that all program staff receive an
appropriate orientation to the organization and the programs
Ensures that all program staff receive an
appropriate orientation to the organization and the programs
4.
Lead the program:
Lead the program:
·
Ensures all program staff members receive
orientation and appropriate training in accordance with organizational
standards
Ensures all program staff members receive
orientation and appropriate training in accordance with organizational
standards
·
Mentors and supervises program staff by providing
direction, input and feedback for continuous improvement
Mentors and supervises program staff by providing
direction, input and feedback for continuous improvement
·
Communicates with clients and other stakeholders to
gain community support for the program and to solicit input to improve the
program
Communicates with clients and other stakeholders to
gain community support for the program and to solicit input to improve the
program
·
Works closely with other managers to ensure the
effective and efficient program delivery
Works closely with other managers to ensure the
effective and efficient program delivery
·
Coordinates the delivery of services among different
program activities to increase effectiveness and efficiency
Coordinates the delivery of services among different
program activities to increase effectiveness and efficiency
5.
Control the program:
Control the program:
·
Writes reports on the program for management and for
funders
Writes reports on the program for management and for
funders
·
Communicates with funders as outlined in funding
agreements
Communicates with funders as outlined in funding
agreements
·
Ensures that the program operate within the approved
budget
Ensures that the program operate within the approved
budget
·
Actively monitors and approve all budgeted program
expenditures
Actively monitors and approve all budgeted program
expenditures
·
Works in liaison with the Finance Manager, monitors
cash flow projections and reports actual cash flow and variance to the ED on a
regular basis (monthly/bimonthly)
Works in liaison with the Finance Manager, monitors
cash flow projections and reports actual cash flow and variance to the ED on a
regular basis (monthly/bimonthly)
·
Manages all project funds according to established
accounting policies and procedures
Manages all project funds according to established
accounting policies and procedures
·
Ensures that all financial records for the program
are up to date
Ensures that all financial records for the program
are up to date
·
Ensures financial reports and supporting
documentation for funders are prepared as outlined in funding agreements
Ensures financial reports and supporting
documentation for funders are prepared as outlined in funding agreements
·
Provides required information to have invoices
generated and submitted to funders according to the established timelines
Provides required information to have invoices
generated and submitted to funders according to the established timelines
·
Identifies and evaluate the risks associated with
program activities and take appropriate action to control the risks
Identifies and evaluate the risks associated with
program activities and take appropriate action to control the risks
·
Monitors the program activities on a regular basis
and conduct an annual evaluation according to the program evaluation framework
Monitors the program activities on a regular basis
and conduct an annual evaluation according to the program evaluation framework
·
Reports evaluation findings to the ED and recommend
changes to enhance the program, as appropriate
Reports evaluation findings to the ED and recommend
changes to enhance the program, as appropriate
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a good University degree
in Social Sciences, economics, statistics, law, project development and
management; Post graduate qualifications in relevant fields will be of added
advantage
The applicant should hold a good University degree
in Social Sciences, economics, statistics, law, project development and
management; Post graduate qualifications in relevant fields will be of added
advantage
·
A minimum of three to five years’ relevant
experience in with National, International NGOs/UN bodies/ Government;
A minimum of three to five years’ relevant
experience in with National, International NGOs/UN bodies/ Government;
·
Working knowledge of program management
Working knowledge of program management
·
Prior experience in managing donor funded programs
Prior experience in managing donor funded programs
·
Working knowledge of working with a membership
organisations
Working knowledge of working with a membership
organisations
·
Proven ability to think strategically, effectively
plan, setting priorities and meeting tight deadlines; results-oriented approach
to delivering work priorities
Proven ability to think strategically, effectively
plan, setting priorities and meeting tight deadlines; results-oriented approach
to delivering work priorities
·
Demonstrated inter-personal skills in working with a
multi-disciplinary team
Demonstrated inter-personal skills in working with a
multi-disciplinary team
·
Competent to take initiatives, work with significant
level of autonomy and able to meet tight deadlines
Competent to take initiatives, work with significant
level of autonomy and able to meet tight deadlines
·
Responsible, flexible, adaptable, ability to
multitask
Responsible, flexible, adaptable, ability to
multitask
·
Committed and honest in his/her work
Committed and honest in his/her work
How to Apply:
All suitably
qualified and interested female candidates should send their applications with
detailed CVs and copies of academic documents to:
qualified and interested female candidates should send their applications with
detailed CVs and copies of academic documents to:
The Executive
Director
Director
National
Association of Women’s Organisations in Uganda
Association of Women’s Organisations in Uganda
P. O Box 1663,
Kampala. Uganda
Kampala. Uganda
Or send via
Email to: [email protected]
Email to: [email protected]
Deadline: 14th October 2015
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