Job Title: Team Leader – Records & Statistics
Organization: International
Hospital Kampala (IHK)
Hospital Kampala (IHK)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Manager
Clinical Services
Clinical Services
About IHK:
International
Hospital Kampala is one of Uganda’s leading private healthcare providers and a
member of the International Medical Group. International Hospital has been the
market leader in the private healthcare sector in Uganda. IHK boasts highly
trained staff, state-of-the-art equipment and the highest level of specialist
services at affordable prices.
Hospital Kampala is one of Uganda’s leading private healthcare providers and a
member of the International Medical Group. International Hospital has been the
market leader in the private healthcare sector in Uganda. IHK boasts highly
trained staff, state-of-the-art equipment and the highest level of specialist
services at affordable prices.
Job Summary: The Team
Leader, Records & Statistics will support the department manager in
implementing agreed action points, strategies and department objectives as will
be agreed to ensure efficient running of the department and use of resources
(financial or otherwise).
Leader, Records & Statistics will support the department manager in
implementing agreed action points, strategies and department objectives as will
be agreed to ensure efficient running of the department and use of resources
(financial or otherwise).
Key Duties and Responsibilities:
·
The incumbent will manage the day-to-day operational
running of the department.
The incumbent will manage the day-to-day operational
running of the department.
·
Take overall responsibility for specific work groups
in the department as agreed with department manager
Take overall responsibility for specific work groups
in the department as agreed with department manager
·
The incumbent will be in charge of routine
activities including stock taking, ordering and receiving ensuring that this is
documented according to agreed standards
The incumbent will be in charge of routine
activities including stock taking, ordering and receiving ensuring that this is
documented according to agreed standards
·
Chair and organize departmental meetings
Chair and organize departmental meetings
·
Filing: organize and
file all inpatient records in alphabetical order in the records cabinets. The
job holder will ensure that: Files are promptly collected from the finance
office after the patient is discharged. Blank sheets or forms are not left in
files after discharge. All unused forms/sheets should be put back in storage
for future use. Prompt orders for cabinets, suspension files and labels are
made to the purchasing office. Records are accurately and safely stored.
Retrieval, monitoring of retrieved files and Archiving of files when necessary.
The incumbent will support the outpatients’ card filing whenever needed.
Filing: organize and
file all inpatient records in alphabetical order in the records cabinets. The
job holder will ensure that: Files are promptly collected from the finance
office after the patient is discharged. Blank sheets or forms are not left in
files after discharge. All unused forms/sheets should be put back in storage
for future use. Prompt orders for cabinets, suspension files and labels are
made to the purchasing office. Records are accurately and safely stored.
Retrieval, monitoring of retrieved files and Archiving of files when necessary.
The incumbent will support the outpatients’ card filing whenever needed.
·
Statistics
Reports: Prepare and submit weekly reports to team leaders and senior managers
on Outpatient attendances categorizing patients visits; i.e. Specialist or
general clinics Prepaid, invoicing, cash or charity, staff and Staff
dependents.
Statistics
Reports: Prepare and submit weekly reports to team leaders and senior managers
on Outpatient attendances categorizing patients visits; i.e. Specialist or
general clinics Prepaid, invoicing, cash or charity, staff and Staff
dependents.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should hold a Bachelor’s Degree in
Statistics, Quantitative Economics, Business Statistics, Bsc (Stat), Population
Studies or Actuarial Science, Economics and Statistics.
The applicant should hold a Bachelor’s Degree in
Statistics, Quantitative Economics, Business Statistics, Bsc (Stat), Population
Studies or Actuarial Science, Economics and Statistics.
·
A certificate in records keeping and archiving
A certificate in records keeping and archiving
·
A year’s experience in an administrative role
A year’s experience in an administrative role
·
Ability to multitask
Ability to multitask
·
Keen attention to detail
Keen attention to detail
·
Ability to work under pressure
Ability to work under pressure
·
Ability to work within a team
Ability to work within a team
·
Computer literacy i.e. proficient in Ms Excel
Computer literacy i.e. proficient in Ms Excel
·
Excellent interpersonal and communication (verbal
& written) skills
Excellent interpersonal and communication (verbal
& written) skills
·
Good and demonstrable leadership skills
Good and demonstrable leadership skills
·
Ability to communicate effectively with the team and
to apply broader objectives at team level
Ability to communicate effectively with the team and
to apply broader objectives at team level
·
Excellent organizational skills
Excellent organizational skills
·
Knowledge and ability to use Navision
Knowledge and ability to use Navision
How to Apply:
All interested
candidates are encouraged to send their applications to: HR Manager,
candidates are encouraged to send their applications to: HR Manager,
IMG and hand
delivered to the Human Resources Department, International Hospital Kampala,
delivered to the Human Resources Department, International Hospital Kampala,
Namuwongo, P.O.
Box 8177, Kampala. Uganda
Box 8177, Kampala. Uganda
Deadline: Friday, 30th October 2015 by
5:00 p.m
5:00 p.m
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