Job Title: Office Assistant & Customer Service Representative (No Experience…
Head of Finance NGO Job Opportunity – ZOA
Job Title: Head of Finance
Organization: ZOA
Duty Station: Kampala, Uganda
Reports to: Country
Director
Director
About ZOA:
ZOA is a
Christian international NGO, with its head office based in the Netherlands. ZOA
operates in fifteen countries on three continents. We provide relief to people
affected by conflict or natural disasters. We contribute to a new perspective
of hope in which people work together for a promising future in dignity and
mutual trust. Together with the affected communities we work on the recovery of
their livelihoods.
Christian international NGO, with its head office based in the Netherlands. ZOA
operates in fifteen countries on three continents. We provide relief to people
affected by conflict or natural disasters. We contribute to a new perspective
of hope in which people work together for a promising future in dignity and
mutual trust. Together with the affected communities we work on the recovery of
their livelihoods.
In Uganda we
have a diverse range of multilateral and bilateral institutional donors next to
the support by over 50,000 individual donors and six Dutch private foundations
to implement multi-annual programs in West Nile, Acholi and Amudat (Karamoja).
Our 100+ staff members find inspiration in the gospel and adhere to our common
values of stewardship, human dignity, faithfulness and justice.
have a diverse range of multilateral and bilateral institutional donors next to
the support by over 50,000 individual donors and six Dutch private foundations
to implement multi-annual programs in West Nile, Acholi and Amudat (Karamoja).
Our 100+ staff members find inspiration in the gospel and adhere to our common
values of stewardship, human dignity, faithfulness and justice.
Job Summary: The Head of
Finance and Administration will be responsible for ensuring adequate internal
control and provide general support to the country organization in the areas of
Finance, Logistics and HRM.
Finance and Administration will be responsible for ensuring adequate internal
control and provide general support to the country organization in the areas of
Finance, Logistics and HRM.
Key Duties and Responsibilities:
1.
General:
General:
·
Ensure the smooth running of the administrative
organisation of the ZOA country office within the framework of the Programme
Management System (PMS).
Ensure the smooth running of the administrative
organisation of the ZOA country office within the framework of the Programme
Management System (PMS).
·
Responsible for the operational management and
coaching of support staff organisation, its personnel and budget
Responsible for the operational management and
coaching of support staff organisation, its personnel and budget
·
Oversight of the finance department, logistics and
human resource function and country office
Oversight of the finance department, logistics and
human resource function and country office
·
Ensure up to date standards and management in
acquisition, purchase, contract management and tender procedures in accordance
with PMS and ZIS.
Ensure up to date standards and management in
acquisition, purchase, contract management and tender procedures in accordance
with PMS and ZIS.
·
Responsible for compliance to donor regulation,
local government regulation and ZOA regulations.
Responsible for compliance to donor regulation,
local government regulation and ZOA regulations.
·
Actively contributing to the development of local
staff by organizing regular training sessions, on-the-job-training and coaching
regarding financial administration, HRM and logistics.
Actively contributing to the development of local
staff by organizing regular training sessions, on-the-job-training and coaching
regarding financial administration, HRM and logistics.
·
Member of the Country Management Team
Member of the Country Management Team
2.
Finance:
Finance:
·
Prepare and submit timely financial feedback to the
ZOA programme Managers in the field, the country director and HQ.
Prepare and submit timely financial feedback to the
ZOA programme Managers in the field, the country director and HQ.
·
Initiate and supervise yearly budget cycle and
adjustments with CAPP framework.
Initiate and supervise yearly budget cycle and
adjustments with CAPP framework.
·
Keenly analyse the financial progress of the country
organisation and reports on deviations compared with approved budgets indirect
costs)
Keenly analyse the financial progress of the country
organisation and reports on deviations compared with approved budgets indirect
costs)
·
Identifies risks with financial consequences, react
and report on these.
Identifies risks with financial consequences, react
and report on these.
·
Submitting, in coordination with the Country
Director, the required financial reports to the head office in the Netherlands
and donors.
Submitting, in coordination with the Country
Director, the required financial reports to the head office in the Netherlands
and donors.
·
Ensure adequate portfolio management through ZIS and
ensure integration of donor requirements.
Ensure adequate portfolio management through ZIS and
ensure integration of donor requirements.
·
Ensure the quality of financial and administrative operations
of the field offices.
Ensure the quality of financial and administrative operations
of the field offices.
·
Ensure adequate legal support for the country
organisation where required
Ensure adequate legal support for the country
organisation where required
·
Responsible for submitting the monthly financial
management information timely to the Country Management Team, in order to
enable the CMT using it as a management tool for proper project management.
Responsible for submitting the monthly financial
management information timely to the Country Management Team, in order to
enable the CMT using it as a management tool for proper project management.
·
Planning the financial requirements in collaboration
with the Country Management Team.
Planning the financial requirements in collaboration
with the Country Management Team.
·
Organizing financial audits considering the
requirements of the donors and the Head office.
Organizing financial audits considering the
requirements of the donors and the Head office.
·
Compiling the monthly cash flow overviews.
Compiling the monthly cash flow overviews.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a University degree
in the field of finance or / and economy, and good knowledge of accounting
procedures and computerized, integrated financial administration.
The ideal candidate should hold a University degree
in the field of finance or / and economy, and good knowledge of accounting
procedures and computerized, integrated financial administration.
·
A minimum of five years’ experience in
administration of humanitarian projects in a financial management or senior
finance position.
A minimum of five years’ experience in
administration of humanitarian projects in a financial management or senior
finance position.
·
Previous experience in the fields of informatics,
logistics and human resources is an asset.
Previous experience in the fields of informatics,
logistics and human resources is an asset.
·
Excellent analytical skills, high levels of
accuracy, knowledge of internal controls, checks and balances
Excellent analytical skills, high levels of
accuracy, knowledge of internal controls, checks and balances
·
Familiar with Excel, at least three years of
experience at the level of intermediate user
Familiar with Excel, at least three years of
experience at the level of intermediate user
·
Organizational sensitivity and ability to work in a
team.
Organizational sensitivity and ability to work in a
team.
·
Excellent of both written and spoken English.
Excellent of both written and spoken English.
·
Hands-on, flexible, communicative, transparent,
creative, tolerant to stress.
Hands-on, flexible, communicative, transparent,
creative, tolerant to stress.
·
Being a Christian; adhering to the Christian
identity of ZOA.
Being a Christian; adhering to the Christian
identity of ZOA.
How to Apply:
All applicants
should send an application letter together with curriculum vitae (max 3 pages)
inclusive names and contacts (e-mail and cell phone number) of three referees
of recent assignments to: hr@zoa.ug with the subject header: Head of Finance.
should send an application letter together with curriculum vitae (max 3 pages)
inclusive names and contacts (e-mail and cell phone number) of three referees
of recent assignments to: hr@zoa.ug with the subject header: Head of Finance.
Deadline: 31st October 2015
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