German NGO Jobs – Head of Programmes at Action Africa Help International (AAH)

Job Title:    Head of Programmes
Organisation: Action Africa Help International (AAH)
Duty Station: Uganda
Reports to: Country
About AAH:
In 1996, Action
Africa Help International (AAIN) became Aktion Africa Hilfe e. V (AAH) and was
registered in Munich, Germany from where our founders in 2003 moved the
organisation’s headquarters to Kenya. AAH-I now works with refugees, host
communities and other marginalized and vulnerable groups in Kenya, Uganda,
Somalia and South Sudan, where it operates across a range of sectors that seek
to bridge relief to development.
Job Summary:  The Head of Programmes is primarily responsible for
working with HQ and Country Team to develop high quality concept notes and
project proposals and ensuring projects are implemented to the highest standard
and are achieving the desired outcomes and impact. The incumbent also networks
with relevant in-country stakeholders and donors and deputizes for the Country
Director, as may be required.
Key Duties and Responsibilities: 
As a member of the Country Senior Management Team:
Has a shared leadership accountability for AAH
Uganda’s development and emergency programming and operations
Assists in the development of an organisational
culture that reflects our values, vision and mission
Actively promotes accountability and high
performance, encourages a team culture of learning, creativity and innovation.
The incumbent supports staff to deliver outstanding
results for beneficiaries and excellent customer service to our donors
Supports in the design and implementation of a coherent
organizational structure that is consistent with organisational practices and
appropriate to programme needs
Supports in establishing, maintaining, improving active
and regular working relationships with: host government authorities, donors,
partner agencies, including major institutional donors, and local and
international NGOs
Ensures that the required support is provided
promptly, at scale and in line with the agreed standard operating procedures
Oversight of Programme Development and Implementation:
Has delegated responsibility for field delivery of
high quality programming in line with the objectives of the country strategy
Coordinates overall funding process from donors. This
includes: developing funding strategies, creating grant proposals, and
identifying strategic leads
Works closely with HQ and in-country Managers, lead
the development of high quality concept notes and proposals for submission to
Serves as overall budget holder for most programming;
manage and support budget holders for individual projects and grants
Ensures programmes are implemented in ways
responsive to the communities in line AAH principles, approaches, values and
strategic plan and following AAH compliance procedures. This includes working
with government and local NGO-partners to strengthen national capacity
Ensures programme implementation staff are well versed
and are effectively applying organizational policies and practices, that result
in successful financial and programmatic audit scores.
Ensures preparation of timely and high quality
institutional and donor reports
Monitoring & Evaluation and Learning:
Ensure all projects have M&E frameworks that
outline the objectives, inputs, outputs and outcomes of the intended projects
and the indicators that will be used to measure all these.
The applicant supports Project Managers to track and
manage project milestones and deliverables, ensuring that goals are met and
deliverables are provided on time. Identify and resolve when activities have
stalled and work with project teams to resolve bottlenecks
Manage quarterly Programme Management Team (PMT)
review sessions and ensure all Projects are holding monthly PMT reviews. Follow
up and support implementation of ‘Action Points’ from monthly and quarterly
Coordinate project assessments, studies, and evaluations
in accordance with AAH and donor guidelines.
Ensure action planning and execution to resolve audit
and evaluation findings and recommendations in a conclusive and timely manner.
Promote learning by ensuring information that is
gathered during the project implementation is used for accountability and to
inform future activities, or modify implementation approach.
Humanitarian Response Management:
Strengthens country office organisational readiness
to respond to emergencies in line with approaches and principles
Ensures that the country office designs, updates and
implements a full set of emergency preparedness actions, drawing on HQ input
and resources
Mounts appropriate and timely responses at scale to
all emergencies in close cooperation with incoming surge teams as may be
Ensures that all staff in country across departments
and sub offices are familiar with and adhere to standard operating procedures
even during an emergency response
Work in consultation with the Country Director and
sector heads or program managers to maintain consistent and coherent engagement
in key inter-agency emergency preparedness and response coordination mechanisms
including the Cluster system.
Communications and Information Management:
In conjunction with the HQ, oversee the
communications function at the Country Office, providing line management
support to the Communications Officer.
Leverage communications services to promote
documentation of best/promising practices, success stories and case studies to
support resource mobilisation, demonstrate impact and promote the image of the
Ensure a streamlined information management system
in a manner that information is readily accessible and shared.
Staff Safety and Security:
Work with the Safety and Security focal persons to
ensure that minimum operating standards are met by field teams and that
periodic security assessments are carried out and reports submitted to the
Country Senior Management team on time.
Staff Management, Mentorship, and Development:
Ensures appropriate staffing within Programs
Department/unit including at sub office level
Ensures that all staff understand and are able to
perform their roles
Manages Program team; define expectations, provide leadership
and technical support as needed, and evaluate direct reports regularly
Ensures the recruitment, training, and promotion of
staff as appropriate and ensure availability of appropriate professional development
opportunities for staff
Incorporates staff development strategies and
Performance Management Systems into team building process. Establish result
based system and follow
Manages the performance of all staff in the
Programme Department through effective use of the Performance Management
System, including the establishment of clear, measureable objectives, on-going
feedback, periodic reviews and fair and unbiased evaluations.
Key Performance Indicators:
Improved quality of project/program proposals
Increased country office programme portfolio
Improved networking
Improved quality of implementation of programs
Increased staff capacity to implement projects/programs
Improved quality and timeliness of program reports –
both corporate and donor related
Improved audit performance
Qualifications, Skills and
The Head of Programmes must have at least eight years’
management experience in an NGO or other humanitarian environment, including
significant field operations experience in running both emergency and
development programmes, with five years working in primary health care and community-based
health programming.
The applicant must also hold a bachelor’s degree in
medicine or other health related field, with a post graduate qualification in
public health, development studies or project planning and management OR, a
Bachelor’s degree in Social Sciences/Development with a Masters in Public
Broad knowledge and understanding of the three AAH‘s
main program sectors; health, food security/livelihoods and humanitarian
emergency, with proven ability to design and write competitive project
proposals for major institutional donors.
Ability to provide strong project M&E support
and compile/review quality donor reports.
Prior experience in designing and conducting
quantitative and qualitative data collection, including, social impact
assessment, desk reviews, interviews and field work.
Working knowledge and experience of effective
financial and budgetary control and supporting projects to stay on course with
Exceptional general management and communication
skills, including ability to communicate effectively with people of varied
professional and cultural backgrounds.
Prior exposure and experience of managing and
developing a sizeable team and the ability to lead, motivate and develop others
to achieve high impact results.
Strong strategic and creative thinking.
Proven ability to take a strategic view across a
large complex programme
Excellent communication and negotiation skills
Proven skills in writing, editing and reporting
Good knowledge of financial and administrative
Personal commitment, drive for results, efficiency
and flexibility
Computer literacy i.e. proficiency in the use of MS
Ability to mobilize and influence different audiences
and communities
Able to capacity build and develop others
Commitment to the organizational vision, mission and
How to Apply:
All suitably
qualified and interested candidates should send their applications (together
with an updated (CV) with at least three referees with their telephone contacts
via E-mail only to 
addressed to:
Human Resource
Action Africa
Help Uganda,
Plot 72 Ntinda
Road, P.O. Box 10501, Kampala, Uganda.
Deadline: 18th October 2015
NB: Please clearly mark in the email subject line must
show the job title of the position applied for. 
Only those selected for the interviews will be contacted.

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