Job Title: Finance Assistant
Organization: Africa Non-profit
Chore (ANCHOR)
Chore (ANCHOR)
Reports to: Finance
Officer
Officer
Duty Station: Kampala, Uganda
About US:
Africa Nonprofit Chore (ANCHOR)
envisages and is committed towards a secure and economically empowered East and
Central African Region free of human trafficking and forced labor. Current
activities include support to east and central African partners towards ending
human trafficking & poverty through: research and advocacy, holistic
reintegration and NGO capacity building.
envisages and is committed towards a secure and economically empowered East and
Central African Region free of human trafficking and forced labor. Current
activities include support to east and central African partners towards ending
human trafficking & poverty through: research and advocacy, holistic
reintegration and NGO capacity building.
Job Summary: The Finance
Assistant will be responsible for ecording, archiving, and retrieving financial
information, processing payments, and proper cash handling to ensure stellar
organizational performance and compliance.
Assistant will be responsible for ecording, archiving, and retrieving financial
information, processing payments, and proper cash handling to ensure stellar
organizational performance and compliance.
Key Duties and Responsibilities:
·
Prepare payment vouchers for review by Finance
Officer making sure that all payments are supported by property authorized
supporting documents and ensuring the correctness of authorization, coding,
calculations and signatures.
Prepare payment vouchers for review by Finance
Officer making sure that all payments are supported by property authorized
supporting documents and ensuring the correctness of authorization, coding,
calculations and signatures.
·
The incumbent will prepare cheques and ensure they
are duly signed/endorsed prior to payment, while maintaining1 an accurate
cheques register.
The incumbent will prepare cheques and ensure they
are duly signed/endorsed prior to payment, while maintaining1 an accurate
cheques register.
·
Make daily payments for approved payment vouchers
and ensure the payee acknowledges receipt of payment by signing and issuing
acknowledgement receipts as appropriate.
Make daily payments for approved payment vouchers
and ensure the payee acknowledges receipt of payment by signing and issuing
acknowledgement receipts as appropriate.
·
Enter all petty cash vouchers to the accounting
software ensuring that the physical cash balance and the balance per the
software records are reconciled at all times.
Enter all petty cash vouchers to the accounting
software ensuring that the physical cash balance and the balance per the
software records are reconciled at all times.
·
Prepare daily cash reconciliation and cash count
sheets for approval by the Finance Officer.
Prepare daily cash reconciliation and cash count
sheets for approval by the Finance Officer.
·
Actively monitor petty cash float to ensure that the
office has adequate cash at all times; request for petty cash replenishments as
and when the float is running low.
Actively monitor petty cash float to ensure that the
office has adequate cash at all times; request for petty cash replenishments as
and when the float is running low.
·
Controlling access to the cashbox at all times.
Controlling access to the cashbox at all times.
·
The incumbent will be managing the performance of
suspense accounts including staff advances according to policy.
The incumbent will be managing the performance of
suspense accounts including staff advances according to policy.
·
Maintain up to date accounting records for all
financial transactions and a chronological filling system for finance vouchers
and other finance correspondences.
Maintain up to date accounting records for all
financial transactions and a chronological filling system for finance vouchers
and other finance correspondences.
·
Render support in the preparation of financial
statements/reports and cash book records for cash counts by the Finance Officer
or any authorized persons.
Render support in the preparation of financial
statements/reports and cash book records for cash counts by the Finance Officer
or any authorized persons.
·
Carry out all such other duties in the finance
department as will be assigned by the supervisor from time to time.
Carry out all such other duties in the finance
department as will be assigned by the supervisor from time to time.
·
Conduct regular spot checks on goods and services
delivered and received to ensure compliance with ANCHOR procurement standards.
Conduct regular spot checks on goods and services
delivered and received to ensure compliance with ANCHOR procurement standards.
Qualifications, Skills and
Experience:
Experience:
·
The Finance Assistant should hold a Bachelor’s
degree in Business Administration (Accounting), Accounting, and Finance or
other core Business related field.
The Finance Assistant should hold a Bachelor’s
degree in Business Administration (Accounting), Accounting, and Finance or
other core Business related field.
·
At least two years’ experience in financial
accounting and administration; performing similar roles.
At least two years’ experience in financial
accounting and administration; performing similar roles.
·
Prior experience of working in NGO environment is an
added advantage.
Prior experience of working in NGO environment is an
added advantage.
·
The candidate should be a dynamic and knowledgeable individual able
to work within a high-paced and multicultural work environment to deliver on
financial reporting needs of ANCHOR. Computer skills including: Microsoft
office suite and QuickBooks Enterprise Solution
The candidate should be a dynamic and knowledgeable individual able
to work within a high-paced and multicultural work environment to deliver on
financial reporting needs of ANCHOR. Computer skills including: Microsoft
office suite and QuickBooks Enterprise Solution
·
Keen attention to detail and ability to produce high
quality work
Keen attention to detail and ability to produce high
quality work
·
Ability to work in a cross-cultural team, and learn
quickly
Ability to work in a cross-cultural team, and learn
quickly
·
Ability to manage information through efficient
records management and confidentiality
Ability to manage information through efficient
records management and confidentiality
·
Ability to work under pressure and meet targets and
deadlines
Ability to work under pressure and meet targets and
deadlines
·
Excellent verbal and written English language skills
Excellent verbal and written English language skills
·
Possession of good verbal and written French
language skills may be an added advantage
Possession of good verbal and written French
language skills may be an added advantage
NB: Female candidates are specifically encouraged to
apply.
apply.
How to Apply:
All suitably
qualified and interested candidates should send an application letter
accompanied by detailed CVs indicating addresses and telephone contacts of
three professional referees to the physical or email address indicated below:
qualified and interested candidates should send an application letter
accompanied by detailed CVs indicating addresses and telephone contacts of
three professional referees to the physical or email address indicated below:
The Executive
Director,
Director,
Africa
Nonprofit Chore (ANCHOR),
Nonprofit Chore (ANCHOR),
Plot 190, Kyambogo
Road, Ntinda,
Road, Ntinda,
P. O. Box
37041, Kampala. Uganda
37041, Kampala. Uganda
E-Mail to:
[email protected] (Attachments should not exceed 2MBs)
[email protected] (Attachments should not exceed 2MBs)
Deadline: Thursday, 15th October,
2015 by 5PM
2015 by 5PM
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