Job Title: Executive Assistant
Organization: Africa Non-profit
Chore (ANCHOR)
Chore (ANCHOR)
Reports to: Executive
Director
Director
Duty Station: Kampala, Uganda
About US:
Africa Nonprofit Chore (ANCHOR) envisages and is committed towards a
secure and economically empowered East and Central African Region free of human
trafficking and forced labor. Current activities include support to east and
central African partners towards ending human trafficking and poverty through:
research and advocacy, holistic reintegration and NGO capacity building.
secure and economically empowered East and Central African Region free of human
trafficking and forced labor. Current activities include support to east and
central African partners towards ending human trafficking and poverty through:
research and advocacy, holistic reintegration and NGO capacity building.
Job Summary: The Executive
Assistant One will render administrative support through managing staff and
board meetings, front desk interfacing, recording, archiving, and retrieving HR
information, and ensuring routine office and team care needs are met.
Assistant One will render administrative support through managing staff and
board meetings, front desk interfacing, recording, archiving, and retrieving HR
information, and ensuring routine office and team care needs are met.
Key Duties and Responsibilities:
·
Manage all front desk communication as well as
manage Executive Director schedules
Manage all front desk communication as well as
manage Executive Director schedules
·
The incumbent will organize and coordinate all
staff, board, and other meetings on behalf of the ED
The incumbent will organize and coordinate all
staff, board, and other meetings on behalf of the ED
·
Ensure proper recording, archiving, and prompt
retrieval of organizational documents e.g. meeting minutes, HR information,
etc.
Ensure proper recording, archiving, and prompt
retrieval of organizational documents e.g. meeting minutes, HR information,
etc.
·
Ensure excellent office operation and maintenance,
team safety, and security
Ensure excellent office operation and maintenance,
team safety, and security
·
The incumbent will develop and maintain administrative
procedures and systems
The incumbent will develop and maintain administrative
procedures and systems
·
Manage staff travel and accommodation arrangements
Manage staff travel and accommodation arrangements
·
Manage all office communications systems and
equipment maintenance
Manage all office communications systems and
equipment maintenance
·
Draft correspondences, and review documents and
reports whenever needed
Draft correspondences, and review documents and
reports whenever needed
·
Keenly track team performance and conformance using
approved systems, procedures, and templates
Keenly track team performance and conformance using
approved systems, procedures, and templates
·
Carry out language translations and interpretations
whenever needed
Carry out language translations and interpretations
whenever needed
Qualifications, Skills and
Experience:
Experience:
·
The applicant must hold a good Bachelors’ degree in
HR, Hospitality, Communications, Administration or other related field
The applicant must hold a good Bachelors’ degree in
HR, Hospitality, Communications, Administration or other related field
·
Prior experience working with Regional or
International NGOs, is an added advantage
Prior experience working with Regional or
International NGOs, is an added advantage
·
The position holder shall be a dynamic and
knowledgeable individual able to work within a high-paced and multicultural
work environment to deliver on administrative, clerical, communications, and
team care needs of ANCHOR.
The position holder shall be a dynamic and
knowledgeable individual able to work within a high-paced and multicultural
work environment to deliver on administrative, clerical, communications, and
team care needs of ANCHOR.
·
Candidate must be able to demonstrate very good
communication skills
Candidate must be able to demonstrate very good
communication skills
·
Strong skills in Microsoft office suite packages is
a must
Strong skills in Microsoft office suite packages is
a must
·
Keen attention to detail and ability to produce high
quality work
Keen attention to detail and ability to produce high
quality work
·
Ability to work in a cross-cultural team, and learn quickly
Ability to work in a cross-cultural team, and learn quickly
·
Ability to manage information through efficient
records management and confidentiality
Ability to manage information through efficient
records management and confidentiality
·
Ability to work under pressure and meet challenging
targets and deadlines
Ability to work under pressure and meet challenging
targets and deadlines
·
Excellent verbal and written English language skills
Excellent verbal and written English language skills
·
Possession of good verbal and written French
language skills preferred
Possession of good verbal and written French
language skills preferred
How to Apply:
All suitably
qualified and interested candidates should send an application letter
accompanied by detailed CVs indicating addresses and telephone contacts of
three professional referees to the physical or email address indicated below:
qualified and interested candidates should send an application letter
accompanied by detailed CVs indicating addresses and telephone contacts of
three professional referees to the physical or email address indicated below:
The Executive
Director,
Director,
Africa
Nonprofit Chore (ANCHOR),
Nonprofit Chore (ANCHOR),
Plot 190, Kyambogo
Road, Ntinda,
Road, Ntinda,
P. O. Box
37041, Kampala. Uganda
37041, Kampala. Uganda
E-Mail to:
[email protected] (Attachments should not exceed 2MBs)
[email protected] (Attachments should not exceed 2MBs)
Deadline: Thursday, 15th October,
2015 by 5PM
2015 by 5PM
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