Job Title: Administration & Supply Chain Officer
Organisation: Days for Girls International
Duty Station: Kampala,
Uganda
Uganda
About US:
Days for Girls
International is a grassroots non-profit organization. It prioritizes women,
and girls to help them discover their potential and self-value, attain quality
sustainable feminine hygiene, ensure they are equal participants and agents of
social change and are given opportunities to thrive, grow and contribute to
their community’s betterment. Days for Girls is a registered non-governmental
organization that is committed to empowering women and communities by promoting
access to menstrual health management options and reproductive health
knowledge.
International is a grassroots non-profit organization. It prioritizes women,
and girls to help them discover their potential and self-value, attain quality
sustainable feminine hygiene, ensure they are equal participants and agents of
social change and are given opportunities to thrive, grow and contribute to
their community’s betterment. Days for Girls is a registered non-governmental
organization that is committed to empowering women and communities by promoting
access to menstrual health management options and reproductive health
knowledge.
Job Summary: The
Administration & Supply Chain Officer will be responsible for managing all
the finances of Days for Girls and will work in liaison with the Country
Director on financial planning for programs and operations. The Administration
& Supply Chain Officer also plays a key role in establishing and
maintaining relationships with key supply partners, and tracking of sales &
distributions with key customers of our menstrual hygiene products. The
Administration & Supply Chain Officer will support in proving the impact of
our enterprise model through the development of a strong value chain that helps
us meet our triple bottom line: people, place, and profits.
Administration & Supply Chain Officer will be responsible for managing all
the finances of Days for Girls and will work in liaison with the Country
Director on financial planning for programs and operations. The Administration
& Supply Chain Officer also plays a key role in establishing and
maintaining relationships with key supply partners, and tracking of sales &
distributions with key customers of our menstrual hygiene products. The
Administration & Supply Chain Officer will support in proving the impact of
our enterprise model through the development of a strong value chain that helps
us meet our triple bottom line: people, place, and profits.
Key Duties and Responsibilities:
1.
Office Administration:
Office Administration:
·
Support the human resource activities including
hiring & dismissal of employees and employee communications such as
complaints, contact information changes, or evaluations
Support the human resource activities including
hiring & dismissal of employees and employee communications such as
complaints, contact information changes, or evaluations
·
Organize and update electronic and hard-copy filing
systems within Administrative Department
Organize and update electronic and hard-copy filing
systems within Administrative Department
·
Act as a primary point of contact for general
communications
Act as a primary point of contact for general
communications
·
Carry out administrative duties as need arises
Carry out administrative duties as need arises
2.
Financial Planning & Record Keeping:
Financial Planning & Record Keeping:
·
The incumbent will manage daily financial
transactions including petty cash requests, receipts, reimbursements, and
purchases
The incumbent will manage daily financial
transactions including petty cash requests, receipts, reimbursements, and
purchases
·
Maintain and update financial database & produce
regular financial reports
Maintain and update financial database & produce
regular financial reports
·
Work closely with Days for Girls International
finance team and grant-funding partners
Work closely with Days for Girls International
finance team and grant-funding partners
·
Prepare and submit quarterly and annual financial
reports which should include: balance sheet, cash flow statement, and income
statement
Prepare and submit quarterly and annual financial
reports which should include: balance sheet, cash flow statement, and income
statement
3.
Supply Chain Coordination:
Supply Chain Coordination:
·
Receive orders from Enterprise partners &
customers
Receive orders from Enterprise partners &
customers
·
Work closely with suppliers to get materials needed
Work closely with suppliers to get materials needed
·
Keep historical record of orders placed
Keep historical record of orders placed
·
Organize supply transport
Organize supply transport
·
Ensure safe arrival of materials by training partner
organizations
Ensure safe arrival of materials by training partner
organizations
·
Prepare and submit reports on value chain efficiency
and recommendations
Prepare and submit reports on value chain efficiency
and recommendations
·
Document value chain model for replication &
support of Days for Girls International programs
Document value chain model for replication &
support of Days for Girls International programs
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a Bachelor’s Degree
in related field
The ideal candidate should hold a Bachelor’s Degree
in related field
·
The ideal candidate should have experience managing
an organizational or company budget, along with knowledge of supply chain and
procurement logistics.
The ideal candidate should have experience managing
an organizational or company budget, along with knowledge of supply chain and
procurement logistics.
·
The candidate should be detail oriented and business
minded, while also maintaining a deep commitment to social justice and public
health.
The candidate should be detail oriented and business
minded, while also maintaining a deep commitment to social justice and public
health.
·
The candidates must be able to prioritize tasks, and
work well as part of a small, multicultural team.
The candidates must be able to prioritize tasks, and
work well as part of a small, multicultural team.
·
Prior experience managing a company or
organizational budget
Prior experience managing a company or
organizational budget
·
Past experience in procurement or supply chain
logistics
Past experience in procurement or supply chain
logistics
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Creative and innovative thinker
Creative and innovative thinker
·
Proactive leader
Proactive leader
·
Ability to prioritize tasks
Ability to prioritize tasks
·
Computer literacy i.e. proficient in the use of Microsoft
Office applications, especially Excel.
Computer literacy i.e. proficient in the use of Microsoft
Office applications, especially Excel.
·
Preferred: proficient in accounting software such as
QuickBooks.
Preferred: proficient in accounting software such as
QuickBooks.
NB: Ugandan nationals strongly encouraged to apply
How to Apply:
All suitably
qualified and interested candidates should send their cover letter and updated CVs to uganda@daysforgirls.org. If invited
for an interview, you will be asked to complete a simple Excel task to
demonstrate proficiency.
qualified and interested candidates should send their cover letter and updated CVs to uganda@daysforgirls.org. If invited
for an interview, you will be asked to complete a simple Excel task to
demonstrate proficiency.
NB: Only short-listed candidates will be contacted.
Deadline: 7th November 2015
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