Earn Over 117m Annually as Supervisory Financial Analyst at United States US Embassy / Mission

Organisation: United States
USAID Embassy, US Mission in Uganda
Duty Station: USAID,
Financial Management Office, Kampala, Uganda
Vacancy Number: 87/15
Salary Grade: FSN-11 (UGX
117,730,581 to 172,487,987 p.a. inclusive of allowances).
About US
Embassy:
Welcome to the
United States Embassy in Kampala, Uganda. 
The United States has enjoyed diplomatic relations with Uganda for over
30 years.  Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda. 
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·        
United States Agency for International Development
(USAID)
·        
Centers for Disease Control (CDC)
·        
Peace Corps
Job Summary: The USAID Supervisory
Financial Analyst will be responsible for managing, supervising, guiding and
mentoring a team of six Financial Analysts (FAs) in the Office of Financial
Management, USAID/Uganda. The SFA is the first line supervisor of the six FAs,
and as such, is responsible for all aspects of performance management,
including evaluation, training and career development of the FAs. In addition,
the incumbent provides leadership and long term strategic planning to
facilitate the work of FAs in providing a full range of financial management
and advisory services in support of USAID/Uganda Development Objective (DO)
teams; including; reviews of financial terms and conditions on project
agreements, contracts, grant agreements and other instruments for compliance
with applicable rules, regulations, and procedures relating to accounting and
fund controls; participating as key members of the technical/DO teams
throughout the Program Cycle in activities such as periodic portfolio and/or
project implementation reviews, procurement planning exercises. The SFA
supports the implementation of key USAID initiatives like USAID Forward/Local solutions.
The SFA leads the performance of various types of audits, financial reviews,
pre-award surveys, etc. The SFA is also responsible for ensuring compliance
with USAID audit requirements for all contracts, grants, and cooperative
agreements; prepares and executes the annual audit management plan. Finally,
the SFA manages the annual review of the Mission’s internal control systems as
required by the Federal Manager’s Financial Integrity Act (FMFIA); and
participates in the assessment of partner country public financial management
and procurement systems.
Key Duties and Responsibilities: 
1.
Performance Management (20%)
·        
The incumbent manages, supervises, guides and
mentors six FAs.
·        
As the first line supervisor of the six FAs,
incumbent is responsible for all aspects of performance management, including
evaluation, training and career development of the FAs.
·        
The job holder also plans, organizes, schedules and
assigns work to staff to meet established deadlines and ensure quality deliverables,
while upholding excellent customer service principles.
·        
Works closely with the Chief Accountant and other
Mission technical offices on financial  analysts’ tasks and assignments as necessary.
2.
Audits, Pre-award assessments, Financial and Compliance Reviews, Internal
Control Assessment (35 %)
The SFA plans,
organizes, schedules, and manages FA staff who:
·        
Are responsible for ensuring compliance with USAID
audit requirements for all contracts, grants, and cooperative agreements;
prepare and maintains the Mission’s audit inventory, which includes
following-up on the receipt of audits from contracted audit firms, and also
involves tracking the progress of open recommendations, and developing the annual
audit management plan.
·        
Establish and monitor the non-federal audit program
for NGOs based outside the United States. When required, request and review
copies of those audit reports evaluating any findings that may have an impact
on the implementation of the DO Team activity.
·        
Expeditiously follow up on the audit process until the
final audit report is accepted and issued by RIG/Pretoria. This involves working
closely with implementing partners, auditors and RIG/Pretoria to provide
required support and guidance;
·        
Drafting the scopes of work and reviewing final
reports for each audit; Updates IPs on OIG approved eligible audit firms, and
provides new guidance on audit requirements to recipients and the firms that
audit them.
·        
Update the US Mission on the status of audits and
recommendations. Notify all relevant parties inside and outside the Mission of
the initiation and completion of required audits to ensure proper participation
in entrance and exit conferences.
·        
Serve as the Mission contact and subject matter
expert on technical questions arising in the course of audits regarding USAID
regulations and procedures. This includes attending entrance, mid-term and exit
conferences with all parties related to audits.
·        
Coordinate correspondence with all stakeholders
inside and outside the Mission, including senior management in the Mission and
at Agency Headquarters in Washington, regarding all aspects of audit procedures
from initiation to closure.
·        
Regularly review audits for adequacy and compliance
with requirements as specified in OMB Circulars. Ensure that audit recommendations
receive appropriate and timely management decisions from Mission Senior Staff
and that the final actions on audit recommendations are achieved within
required timeframes. This involves working closely with the COR/AORs, Activity
Managers, Agreement Officer and implementing partners to coordinate the
formulation, implementation and follow-up of management decisions as well as
closure of open audit recommendations.
·        
Jointly serves as USAID/Uganda’s Audit Management
and Resolution Officer, responsible for all financial and performance audits,
and the preparation and monitoring of the Mission’s annual audit plan. S/he is
responsible for preparation and/or review of Mission responses to the Regional
Inspector General’s audit report recommendations, and for closing out audit
recommendations with USAID/Washington’s Chief Financial Officer; and liaises
with
·        
Inspector General’s office, and advise the
Controller and the Mission Director on the status of audits.
3. Participate
in the performance of various types of audits, financial reviews, pre-award
assessments, and compliance reviews. These include control environment and risk
assessments, cost effectiveness assessments, disbursement reviews, indirect
cost rate reviews, pre-closeout and closeout reviews on USAID-funded organizations
to determine the levels of accountability and adequacy of control environments
within those entities.
·        
Manage the OFM Annual Financial review Plan for the
DO Teams and actively leads/participates in the performance of financial
reviews, internal control assessments and financial management trainings for
implementing partners.
·        
Establish and implement annual plans for performing
financial management reviews of the Mission’s implementing partners in Uganda;
review the performance of implementing partners/agencies; prepare site visit
reports to detail findings and recommendations; and track and follow up on
implementation of recommendations.
·        
Act as the Contracting Officer’s Representative
(COR) for awards when a review or an assessment is outsourced.
4. Serve as the
coordinator for all Mission Control Review Committee (MCRC) related issues and
findings by tracking and monitoring actions required to strengthen internal
controls in the Mission. He/she is responsible for conducting the annual review
of the Mission’s internal control systems as required by the Federal Manager’s
Financial Integrity Act (FMFIA);
·        
Guides and advises Mission staff on their
responsibilities for maintaining effective internal control, operating systems
and procedures;
·        
Proposes recommended courses of action to correct management
deficiencies and reported material control weaknesses, and takes responsibility
for tracking the Mission’s progress in addressing progress made to remedy deficiencies/weaknesses.
5.
Public Financial Management and Local Capacity Building (25%):
The SFA leads
and guides staff and/or contractors who:
·        
Conduct (a) rapid appraisals of host country
systems; (b) assessments on public financial management and procurement systems;
(c) host country contracting and/or financial management capability assessments
as a precondition to award approvals and contracting capability certifications;
(d) Host country and donor discussions on public financial management,
procurement and other related forums.
·        
Guide Mission management on the reliability of host
country systems, and the effectiveness of the underlying internal control;
advise Mission management on weaknesses and possible recommendations. He/she
identifies or coordinates the capacity building needs endorsed and/or determined
from assessments conducted on the Host Government Agencies, both at the
National and Local Levels, develops an Action Plan or a SOW to address those,
and oversees implementation.
·        
In conjunction with assessments conducted,
participate in the conduct of relevant FM training and technical assistance to the
Host Country entity, aimed at strengthening internal controls and management
systems; and at building the capacity of NGOs and Host Country Government
Implementing Agencies.
·        
In coordination with Missions’ technical and support
teams, identifies local IPs who need additional support/training to improve
their financial, administrative and management capacity to effectively implement
USAID awards in accordance to U.S. G requirements; designs effective approaches
to close the capacity gaps identified.
·        
Represent Office of Financial management in
coordinating internal and external local capacity  development initiatives, tools, and financial
trainings; through workshops, and conducting the organization capacity assessments.
6.
Financial Analysis and Advisory Services (15%)
The SFA
supervises, leads and guides the work of FAs who:
·        
Offer professional financial direction to
USAID/Uganda Mission management personnel on a range of issues related to the
financial management aspects of proposed activities, such as estimated costs
and required budgets; internal controls; fiduciary risk management and compliance;
and other issues. Contribute to USAID’s decision and policy making process by
providing recommendations and suggestions for improving operational
efficiencies, financial management practices, and the accuracy of financial
reporting. Provide technical guidance on U.S. federal government and USAID rules
and regulations to the technical DO teams, implementing partners, non-governmental
organizations (NGOs) and host government officials. Prepare the financial
aspects of project design and procurement planning documents, such as  budgets and financial plans for
Implementation Letters, Grant Agreements, and other relevant implementing mechanisms.
·        
Support activity managers in development of
appropriate payment procedures in accordance with project implementation
requirements.
·        
Perform reviews of financial terms and conditions on
project agreements, project  implementation
orders, GLAAS requisitions, contracts, purchase and delivery orders, and lease
and grant agreements for compliance with applicable rules, regulations, and
procedures relating to accounting and fund controls; monitor the execution of
such documents to ensure compliance with financial plans and report on the
financial status of those instruments to the Controller and other Technical Office
Directors or Team Leaders.
·        
Participate as a key member of the technical
(Development Objective) teams throughout the Program Cycle in activities such
as periodic portfolio and/or project implementation reviews, procurement planning
exercises and other such activities.
·        
Perform the quarterly project accounting analyses
and supports the Technical Teams in development of accrual estimates. Identify
and recommends adjusting entries to the accounts to bring the project/program
pipelines into accurate levels.
·        
Investigate any variances between projections and
actual disbursements or accrued expenditure and provides the results to Activity
Managers.
·        
Perform continuous and specific quarterly 1311
reviews for Mission’s activities to fully support outstanding Commitments, Obligations,
Sub-Commitments and Sub-Obligations to provide support for the Controller’s
1311 Certification; conduct special analysis of historical accounting data and
recommend management actions or alternatives which can be taken when the data
discloses unfavorable trends, situations, and/or deviations from budget plans.
7.
Other Duties (5%):
Performs other duties as assigned.
Qualifications, Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·        
The ideal candidate must hold a baccalaureate degree
in Accounting, Finance or Business Administration is required. In addition, a professional
certification, (e.g. CPA or ACCA) is required. A master’s degree in Accounting,
Finance, Business Administration or related field is highly desirable.
·        
At least five (5) years of post CPA/ACCA progressive
experience in professional financial analysis, accounting or auditing;
preferably with an international development organization or accounting firm,
are required.
·        
Past experience leading teams, either formally or
informally, is required.
·        
Broad knowledge and understanding of generally
accepted accounting principles (GAAP) and generally accepted auditing standards
(GAAS); principles and accepted practices of Ugandan governmental and business
institutions with regards to finance, accounting, budgeting and reporting; as
well as governmental and not-for profit accounting, budgeting and reporting are
required.
·        
Extensive professional-level knowledge of
development  principles, concepts and
practices, especially as they relate to performing audits of development programs
and projects are highly desirable.
·        
Wide knowledge of USAID activity design,
development, implementation and evaluation processes is essential.
·        
Working knowledge of Public Financial Management
systems, Committee of Sponsoring Organizations Internal Control Framework,
International auditing standards and related areas is highly desirable.
·        
Excellent leadership skills, personnel management
and supervision skills are required.
·        
Skills and abilities in performing audits (financial
and programmatic), internal control assessments, financial reviews, compliance reviews,
etc. are required.
·        
Possess the ability to perform sophisticated
analysis of management controls and capabilities of partner/beneficiary
organizations is required.
·        
Ability to evaluate financial aspects of activities
and programs, institutional capacities and capabilities is required.
·        
Ability to present results and recommendations to a
broad audience, both orally and in writing, is also required.
·        
Excellent interpersonal skills are required, as
incumbent will frequently be working with the officials and staff of the Host
government, Contractors, Grantees, and others who may be unfamiliar with
USAID’s  programming and budgeting
process.
·        
The incumbent must have solid verbal communication
skills to be able to explain and interpret GOU attitudes, priorities and
concerns to USAID officials, and to negotiate financial management and audit issues
with appropriate GOU organizations and/or USAID implementing partners, technical
advisors, counterparts, and peers.
·        
Excellent writing skills are required in order to
prepare regular audit reports to the Regional Inspector General of USAID.
·        
Possess the ability to work effectively in a Team
environment, and to achieve consensus on  policy, program/project, and administrative
matters is required.
·        
Strong IT skills are required to be able to
effectively understand and process the systems and data that form the heart of
the task performed in this position.
·
Language Proficiency:
Level IV (fluent) English language proficiency in
speaking, reading and writing is required.
How to Apply:
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·        
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174), Download it Here.
·        
A current resume or curriculum vitae.
·        
Candidates who claim US Veterans preference must
provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·        
Any other documentation (e.g. essays, transcripts/certificates,
awards) that addresses the qualification requirements of the position as listed
above.
Submit
Application To:
Human Resources
Office
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 14th October 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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