Job Title: Operations Support Officer (Fresher Jobs) Organisation: Prudential Uganda Duty…
Earn 39m Annually as Finance and Administration Coordinator at Restless Development
Job Title: Finance and Administration Coordinator
Organisation: Restless
Development
Development
Reports to: Finance and
Administration Manager
Administration Manager
Duty Station: Jinja, Uganda
Salary: Annual Gross UGX 39,555,138
About US:
Restless
Development is an international non-profit organization which is embarking on
becoming the global banner carrier for youth-led development; demonstrating at
the grassroots and policy levels that young people can and must play a lead
role in development. Over the past five years, Restless Development has more
than tripled the size of its budgets and programmes, and has been repeatedly
cited as a model of best practice in youth-led development by the World Bank,
DFID, UNICEF and others.
Development is an international non-profit organization which is embarking on
becoming the global banner carrier for youth-led development; demonstrating at
the grassroots and policy levels that young people can and must play a lead
role in development. Over the past five years, Restless Development has more
than tripled the size of its budgets and programmes, and has been repeatedly
cited as a model of best practice in youth-led development by the World Bank,
DFID, UNICEF and others.
Job Summary: The Finance
and Administration Coordinator will work closely with the Finance and
Administration Manager to ensure the effective financial management of the
organisation. This incumbent will render support in developing budgets and
reports for (prospective) donors, financial statements and compliance. He/she
will also support the Admin/ Logistics and Finance officer to manage the
administration and financial processes of the organisation.
and Administration Coordinator will work closely with the Finance and
Administration Manager to ensure the effective financial management of the
organisation. This incumbent will render support in developing budgets and
reports for (prospective) donors, financial statements and compliance. He/she
will also support the Admin/ Logistics and Finance officer to manage the
administration and financial processes of the organisation.
Key Duties and Responsibilities:
1.
Maintain accounting records in accordance with financial procedures: 50%
Maintain accounting records in accordance with financial procedures: 50%
·
Ensure all cash and bank transactions are recorded
on time and accurately with relevant authorisation in Pastel/financial force at
HO and Field offices
Ensure all cash and bank transactions are recorded
on time and accurately with relevant authorisation in Pastel/financial force at
HO and Field offices
·
Ensure a monthly consolidation of financial
statements
Ensure a monthly consolidation of financial
statements
·
Prepare payroll in time and ensure all returns are
timely filed to URA/NSSF
Prepare payroll in time and ensure all returns are
timely filed to URA/NSSF
·
Ensure payroll allocation is correctly done according
to timesheets and funding
Ensure payroll allocation is correctly done according
to timesheets and funding
·
The incumbent will maintain the bank account and
cash safe to ensure funds are available for all authorised transactions at HO
and all field offices
The incumbent will maintain the bank account and
cash safe to ensure funds are available for all authorised transactions at HO
and all field offices
·
Conduct regular cash counts at HO and field, cash
and bank reconciliations
Conduct regular cash counts at HO and field, cash
and bank reconciliations
·
Ensure all financial records are in line with
financial policies and ensure compliance with policies at all times
Ensure all financial records are in line with
financial policies and ensure compliance with policies at all times
·
Update and maintain computerised system
(Pastel/financial force) for the management of expenditures
Update and maintain computerised system
(Pastel/financial force) for the management of expenditures
·
Ensure that all relevant procedures and approved
work plans/budgets.
Ensure that all relevant procedures and approved
work plans/budgets.
·
The incumbent will prepare and manage fortnightly
payment run and administer petty cash and reimbursement of staff expenses,
where appropriate.
The incumbent will prepare and manage fortnightly
payment run and administer petty cash and reimbursement of staff expenses,
where appropriate.
·
Prepare monthly debtors and creditors statement
reconciliations.
Prepare monthly debtors and creditors statement
reconciliations.
·
Prepare and ensure Intercompany transactions are
fully reconciled between Uganda and International and other Country offices
through Financial Force
Prepare and ensure Intercompany transactions are
fully reconciled between Uganda and International and other Country offices
through Financial Force
·
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
2.
Prepare internal and external financial reports: 20%
Prepare internal and external financial reports: 20%
·
Render support in preparing external financial
reports according to donor requirements
Render support in preparing external financial
reports according to donor requirements
·
Ensure monthly cash and bankbooks and al l administrat
ion reports are timely prepared and submitted to Head Office
Ensure monthly cash and bankbooks and al l administrat
ion reports are timely prepared and submitted to Head Office
·
Prepare and submit monthly variance reports of
expenditure against budget for submission and lead on monthly Programme
coordinator budget meetings
Prepare and submit monthly variance reports of
expenditure against budget for submission and lead on monthly Programme
coordinator budget meetings
·
Ensure all financial reports are reconciled to the
books of accounts
Ensure all financial reports are reconciled to the
books of accounts
·
Carry out Quarterly field internal audits and
prepare reports as required
Carry out Quarterly field internal audits and
prepare reports as required
·
Work with Finance and Administration Manager to
provide assistance during the Country internal and external audits, donor
assessments, etc
Work with Finance and Administration Manager to
provide assistance during the Country internal and external audits, donor
assessments, etc
3.
Assist in budgeting processes: 10%
Assist in budgeting processes: 10%
·
Oversee the development of donor budgets for new
grant applications in close collaboration with programmes staff and fundraising
manager
Oversee the development of donor budgets for new
grant applications in close collaboration with programmes staff and fundraising
manager
·
Support the Finance and Administration Manager in
the annual budget setting process
Support the Finance and Administration Manager in
the annual budget setting process
·
Prepare quarterly budget reforecast according to
deadlines set
Prepare quarterly budget reforecast according to
deadlines set
4.
Oversee account payables and receivables: 10%
Oversee account payables and receivables: 10%
·
Ensure invoices are posted correctly and on time in
Pastel/financial force
Ensure invoices are posted correctly and on time in
Pastel/financial force
·
Supplier framework contracts are in place and
reconcile supplier statements
Supplier framework contracts are in place and
reconcile supplier statements
·
Ensure staff floats and volunteers expense claims
are submitted on time
Ensure staff floats and volunteers expense claims
are submitted on time
·
Ensure claims are correctly coded, with the
appropriate supporting documentation and input into Pastel/financial force
Ensure claims are correctly coded, with the
appropriate supporting documentation and input into Pastel/financial force
5.
Management of staff: 10%
Management of staff: 10%
·
Ensure staff have clear performance objectives and
monthly work plans
Ensure staff have clear performance objectives and
monthly work plans
·
Technically support and supervise outputs of staff
through line management and performance reviews
Technically support and supervise outputs of staff
through line management and performance reviews
·
Build the capacity of staff in finance as required,
including training and inducting staff, volunteers and partners
Build the capacity of staff in finance as required,
including training and inducting staff, volunteers and partners
·
Ensure financial and administration compliance to
policies and procedures
Ensure financial and administration compliance to
policies and procedures
6.
Other: 5% Other duties as required. Occasionally working on weekends and which time
off in lieu can be taken
Other: 5% Other duties as required. Occasionally working on weekends and which time
off in lieu can be taken
Qualifications, Skills and Experience:
·
The ideal candidate should hold a University degree
in accounting
The ideal candidate should hold a University degree
in accounting
·
Hold part professional accounting qualification i.e.
ACCA/CPA/CIMA or some other recognized professional body
Hold part professional accounting qualification i.e.
ACCA/CPA/CIMA or some other recognized professional body
·
At least three years of work experience in similar
role in financial management and administration, including management of staff
At least three years of work experience in similar
role in financial management and administration, including management of staff
·
Prior experience in developing budget and reports
for donors eg. EC, USAID, DFID,et
Prior experience in developing budget and reports
for donors eg. EC, USAID, DFID,et
·
Strong IT skills, including Advanced Excel
Strong IT skills, including Advanced Excel
·
Excellent written and verbal communication skills
Excellent written and verbal communication skills
·
Prior experience in strategic planning and budget
setting
Prior experience in strategic planning and budget
setting
·
Significant experience in training delivery and
provision of capacity building support for non-finance staff
Significant experience in training delivery and
provision of capacity building support for non-finance staff
·
Previous experience using Pastel or Sage/Financial
Force accounting software
Previous experience using Pastel or Sage/Financial
Force accounting software
·
Past experience with NGO work is desired
Past experience with NGO work is desired
·
Good multi-tasking skills is an added advantage
Good multi-tasking skills is an added advantage
·
Prior experience in managing teams is an added
advantage
Prior experience in managing teams is an added
advantage
·
Personal commitment to Restless Development’s
mission and values.
Personal commitment to Restless Development’s
mission and values.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send a completed
application, form, download
here and send it to: ugandajobs@restlessdevelopment.org, stating the
vacancy job title Uganda – Finance and Administration Coordinator.
qualified and interested candidates are encouraged to send a completed
application, form, download
here and send it to: ugandajobs@restlessdevelopment.org, stating the
vacancy job title Uganda – Finance and Administration Coordinator.
Deadline: Friday 9th October 2015
by 5pm (East Africa Time)
by 5pm (East Africa Time)
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