Earn 39m Annually as Finance and Administration Coordinator at Restless Development

Organisation: Restless
Reports to: Finance and
Administration Manager
Duty Station: Jinja, Uganda
Salary: Annual Gross UGX 39,555,138
About US:
Development is an international non-profit organization which is embarking on
becoming the global banner carrier for youth-led development; demonstrating at
the grassroots and policy levels that young people can and must play a lead
role in development. Over the past five years, Restless Development has more
than tripled the size of its budgets and programmes, and has been repeatedly
cited as a model of best practice in youth-led development by the World Bank,
DFID, UNICEF and others.
Job Summary: The Finance
and Administration Coordinator will work closely with the Finance and
Administration Manager to ensure the effective financial management of the
organisation. This incumbent will render support in developing budgets and
reports for (prospective) donors, financial statements and compliance. He/she
will also support the Admin/ Logistics and Finance officer to manage the
administration and financial processes of the organisation.
Key Duties and Responsibilities: 
Maintain accounting records in accordance with financial procedures: 50%
Ensure all cash and bank transactions are recorded
on time and accurately with relevant authorisation in Pastel/financial force at
HO and Field offices
Ensure a monthly consolidation of financial
Prepare payroll in time and ensure all returns are
timely filed to URA/NSSF
Ensure payroll allocation is correctly done according
to timesheets and funding
The incumbent will maintain the bank account and
cash safe to ensure funds are available for all authorised transactions at HO
and all field offices
Conduct regular cash counts at HO and field, cash
and bank reconciliations
Ensure all financial records are in line with
financial policies and ensure compliance with policies at all times
Update and maintain computerised system
(Pastel/financial force) for the management of expenditures
Ensure that all relevant procedures and approved
work plans/budgets.
The incumbent will prepare and manage fortnightly
payment run and administer petty cash and reimbursement of staff expenses,
where appropriate.
Prepare monthly debtors and creditors statement
Prepare and ensure Intercompany transactions are
fully reconciled between Uganda and International and other Country offices
through Financial Force
Ensure that cheque books and invoices are well
accounted for and are kept in a safe and secure custody.
Prepare internal and external financial reports: 20%
Render support in preparing external financial
reports according to donor requirements
Ensure monthly cash and bankbooks and al l administrat
ion reports are timely prepared and submitted to Head Office
Prepare and submit monthly variance reports of
expenditure against budget for submission and lead on monthly Programme
coordinator budget meetings
Ensure all financial reports are reconciled to the
books of accounts
Carry out Quarterly field internal audits and
prepare reports as required
Work with Finance and Administration Manager to
provide assistance during the Country internal and external audits, donor
assessments, etc
Assist in budgeting processes: 10%
Oversee the development of donor budgets for new
grant applications in close collaboration with programmes staff and fundraising
Support the Finance and Administration Manager in
the annual budget setting process
Prepare quarterly budget reforecast according to
deadlines set
Oversee account payables and receivables: 10%
Ensure invoices are posted correctly and on time in
Pastel/financial force
Supplier framework contracts are in place and
reconcile supplier statements
Ensure staff floats and volunteers expense claims
are submitted on time
Ensure claims are correctly coded, with the
appropriate supporting documentation and input into Pastel/financial force
Management of staff: 10%
Ensure staff have clear performance objectives and
monthly work plans
Technically support and supervise outputs of staff
through line management and performance reviews
Build the capacity of staff in finance as required,
including training and inducting staff, volunteers and partners
Ensure financial and administration compliance to
policies and procedures
Other: 5%
Other duties as required. Occasionally working on weekends and which time
off in lieu can be taken
Qualifications, Skills and Experience:  
The ideal candidate should hold a University degree
in accounting
Hold part professional accounting qualification i.e.
ACCA/CPA/CIMA or some other recognized professional body
At least three years of work experience in similar
role in financial management and administration, including management of staff
Prior experience in developing budget and reports
for donors eg. EC, USAID, DFID,et
Strong IT skills, including Advanced Excel
Excellent written and verbal communication skills
Prior experience in strategic planning and budget
Significant experience in training delivery and
provision of capacity building support for non-finance staff
Previous experience using Pastel or Sage/Financial
Force accounting software
Past experience with NGO work is desired
Good multi-tasking skills is an added advantage
Prior experience in managing teams is an added
Personal commitment to Restless Development’s
mission and values.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send a completed
application, form, download
and send it to: ugandajobs@restlessdevelopment.org, stating the
vacancy job title Uganda – Finance and Administration Coordinator.
Deadline: Friday 9th October 2015
by 5pm (East Africa Time)
For more of the
latest jobs, please visit http://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Leave a Reply

Your email address will not be published. Required fields are marked *