Job Title:
Finance and Administration Officer
Finance and Administration Officer
Organisation: TPO Uganda
Duty Station: Kampala, Uganda
About TPO:
TPO Uganda is a
national Ugandan Non- Governmental Organization that has been operating in
Uganda since 1994. TPO-Uganda services are delivered through a community and
family-oriented intervention model. We envision a society where vulnerable and
marginalized people enjoy mental health, social and economic well-being and
lead harmonious, mutually supportive and productive lives.
national Ugandan Non- Governmental Organization that has been operating in
Uganda since 1994. TPO-Uganda services are delivered through a community and
family-oriented intervention model. We envision a society where vulnerable and
marginalized people enjoy mental health, social and economic well-being and
lead harmonious, mutually supportive and productive lives.
Job Summary: The Finance and
Administration Officer will be responsible for the receipt and processing of
all payments for staff and service providers, enter financial data in
templates, preparation and submission of reports, provide technical support to
the project team and also ensure adequate controls, procurement management,
office administration and budget management.
Administration Officer will be responsible for the receipt and processing of
all payments for staff and service providers, enter financial data in
templates, preparation and submission of reports, provide technical support to
the project team and also ensure adequate controls, procurement management,
office administration and budget management.
Key Duties and Responsibilities:
·
In charge of receiving and processing payments for
staff and service providers.
In charge of receiving and processing payments for
staff and service providers.
·
Manage supplier invoices by matching orders,
invoices and goods received notes.
Manage supplier invoices by matching orders,
invoices and goods received notes.
·
Prepare and handle the staff payroll and remit all
statutory deductions like tax returns (PAYE), social security returns (NSSF) by
the 15th of the following month.
Prepare and handle the staff payroll and remit all
statutory deductions like tax returns (PAYE), social security returns (NSSF) by
the 15th of the following month.
·
Write cheques for approved cheque payments vouchers.
Write cheques for approved cheque payments vouchers.
·
Receive and issue a receipt for any cash deposits
received.
Receive and issue a receipt for any cash deposits
received.
·
Process all cash deposits received within the week
should be banked intact at least once a week.
Process all cash deposits received within the week
should be banked intact at least once a week.
·
Ensure the safe custody of money in line with
finance policies and procedures
Ensure the safe custody of money in line with
finance policies and procedures
·
Ensure and review all documents to ensure that
payments are in line with authorization levels & structure.
Ensure and review all documents to ensure that
payments are in line with authorization levels & structure.
·
Reconcile supplier statements on a monthly basis.
Reconcile supplier statements on a monthly basis.
·
Reconcile all cash received and paid out.
Reconcile all cash received and paid out.
·
Actively monitor and track all cash advances.
Actively monitor and track all cash advances.
·
Enter all financial data in financial templates as
provided.
Enter all financial data in financial templates as
provided.
·
Check for accuracy, completeness and coding before
transactions are entered into the accounting system.
Check for accuracy, completeness and coding before
transactions are entered into the accounting system.
·
Enter all paid transactions into the accounting
system.
Enter all paid transactions into the accounting
system.
·
File all payment vouchers that have been entered
into the accounting system.
File all payment vouchers that have been entered
into the accounting system.
·
In charge of the preparation and Submission of
Monthly financial reports
In charge of the preparation and Submission of
Monthly financial reports
·
Prepare a monthly donor expenditure report for the
project
Prepare a monthly donor expenditure report for the
project
·
Prepare and submit variance analysis reports.
Prepare and submit variance analysis reports.
·
Prepare monthly bank reconciliation statements for
bank accounts of the project
Prepare monthly bank reconciliation statements for
bank accounts of the project
·
Prepare monthly balance sheet reconciliation
statement for accounts as required
Prepare monthly balance sheet reconciliation
statement for accounts as required
·
Prepare a monthly receipts reconciliation statement.
Prepare a monthly receipts reconciliation statement.
·
Regularly review of all utilities expenditure
(Electricity, phone, water bills) and prepare a monthly expenditure report.
Regularly review of all utilities expenditure
(Electricity, phone, water bills) and prepare a monthly expenditure report.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a finance related
degree
The ideal candidate should hold a finance related
degree
·
Possession of a related post graduate qualification
is an added advantage
Possession of a related post graduate qualification
is an added advantage
·
A minimum of two years’ experience in a related role
A minimum of two years’ experience in a related role
How to Apply:
All suitably
qualified and interested candidates should send their applications to the Human
Resources Manager which should include an updated CV, application letter and a
table showing your past three year salary history to: [email protected] or write to: P.O. Box, 21646,
Kampala-Uganda .
qualified and interested candidates should send their applications to the Human
Resources Manager which should include an updated CV, application letter and a
table showing your past three year salary history to: [email protected] or write to: P.O. Box, 21646,
Kampala-Uganda .
Deadline: 18th September, 2015
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