Job Title: Records Assistant
Organisation: Uganda AIDS
Commission (UAC)
Commission (UAC)
Duty Station: Kampala, Uganda
Reports to: Human Resource
Officer
Officer
About US:
The Uganda AIDS
Commission (UAC) was established in 1992 by an Act of Parliament (Cap
Commission (UAC) was established in 1992 by an Act of Parliament (Cap
208) and is
situated under the Presidency of the Republic of Uganda. The Act provides for
the
situated under the Presidency of the Republic of Uganda. The Act provides for
the
Commission to
Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda
– in particular to mobilize, expedite and monitor resources for the HIV/AIDS
control programmes and activities.
Oversee, Plan and Coordinate AIDS Prevention and Control activities throughout Uganda
– in particular to mobilize, expedite and monitor resources for the HIV/AIDS
control programmes and activities.
Job Summary: The Records
Assistant will primarily manage UAC’s Central Registry and control the movement
of files and other documents to, from and through the Registry
Assistant will primarily manage UAC’s Central Registry and control the movement
of files and other documents to, from and through the Registry
Key Duties and Responsibilities:
·
Develop and maintain an up-to-date documentation index
and filling system for the Commission
Develop and maintain an up-to-date documentation index
and filling system for the Commission
·
Carry out subjects’ classification and grades
records accordingly
Carry out subjects’ classification and grades
records accordingly
·
The incumbent will develop and implement an
effective central file movement and tracking system
The incumbent will develop and implement an
effective central file movement and tracking system
·
Receive, classify and route inward and outward correspondences
of the commission
Receive, classify and route inward and outward correspondences
of the commission
·
Ensure security and safety of all UAC documents in
the registry;
Ensure security and safety of all UAC documents in
the registry;
·
Carries out staff training sessions on the use of
correct registry systems and procedures
Carries out staff training sessions on the use of
correct registry systems and procedures
·
Develop and disseminate guidelines for proper access
and utilization of registry files and other documents
Develop and disseminate guidelines for proper access
and utilization of registry files and other documents
·
Prepares and sends timely performance reports for
the registry
Prepares and sends timely performance reports for
the registry
Qualifications, Skills and
Experience:
Experience:
·
The Records Assistant should preferably hold a Diploma
in Library and Information Science from a recognized awarding institution
The Records Assistant should preferably hold a Diploma
in Library and Information Science from a recognized awarding institution
·
A minimum of two years’ experience at the level of a
Records Assistant in a public or reputable private organization.
A minimum of two years’ experience at the level of a
Records Assistant in a public or reputable private organization.
·
Excellent communication skills
Excellent communication skills
·
Skills in records and information management
Skills in records and information management
·
Application of relevant records and information
management packages
Application of relevant records and information
management packages
·
Team work and interpersonal relations
Team work and interpersonal relations
·
High degree of confidentiality and integrity
High degree of confidentiality and integrity
·
Computer literacy skills
Computer literacy skills
How to Apply:
The applicants
should send a cover letter expressing interest in the job with a detailed CV, including
present position, names, addresses, and phone contacts of three professional
referees, copies of professional/educational certificates and send them to:
should send a cover letter expressing interest in the job with a detailed CV, including
present position, names, addresses, and phone contacts of three professional
referees, copies of professional/educational certificates and send them to:
The Director
General,
General,
Uganda AIDS
Commission,
Commission,
Plot 1-3 Salim
Bay Road Ntinda, and
Bay Road Ntinda, and
P.O. Box 10779,
Kampala
Kampala
Deadline: 18th September, 2015
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