Job Title: Executive Secretary
Organisation: Central
Corridor Transit Transport Facilitation Agency (TTFA)
Corridor Transit Transport Facilitation Agency (TTFA)
Duty Station: Kampala,
Uganda
Uganda
About US:
The Central
Corridor Transit Transport Facilitation Agency (TTFA) is a multilateral Agency
established on 2nd September, 2006, formed by an Agreement by the five
Governments of the Republic of Burundi, the Democratic Republic of the Congo
(DRC), The Republic of Rwanda, The United Republic of Tanzania and the Republic
of Uganda. The TTFA was formed in recognition of the right of landlocked
countries (LLC) to transit trade as declared under specific United Nations
General Assembly Resolution 56/180 on particular needs of Landlocked Developing
Countries from which other declarations and action programmes evolved.
Corridor Transit Transport Facilitation Agency (TTFA) is a multilateral Agency
established on 2nd September, 2006, formed by an Agreement by the five
Governments of the Republic of Burundi, the Democratic Republic of the Congo
(DRC), The Republic of Rwanda, The United Republic of Tanzania and the Republic
of Uganda. The TTFA was formed in recognition of the right of landlocked
countries (LLC) to transit trade as declared under specific United Nations
General Assembly Resolution 56/180 on particular needs of Landlocked Developing
Countries from which other declarations and action programmes evolved.
Job Summary: The Executive
Secretary who should be a senior specialist of outstanding competence and
experience in the field of transit transport and will be responsible for the
execution of all the tasks entrusted to the Secretariat. S/he will organize the
practical day-to-day management of the Articles of the AGREEMENT and its
Schedules, Annexes and Protocols and s/he will ensure the coordination of
implementation of all decisions and resolutions made by the Interstate Council
of Ministers, Executive Board, STACON and STAREP.
Secretary who should be a senior specialist of outstanding competence and
experience in the field of transit transport and will be responsible for the
execution of all the tasks entrusted to the Secretariat. S/he will organize the
practical day-to-day management of the Articles of the AGREEMENT and its
Schedules, Annexes and Protocols and s/he will ensure the coordination of
implementation of all decisions and resolutions made by the Interstate Council
of Ministers, Executive Board, STACON and STAREP.
Key Duties and Responsibilities: The Executive Secretary performs some or all of the
following:
following:
·
Ensure effective overall management and supervision
of the agency’s’ activities
Ensure effective overall management and supervision
of the agency’s’ activities
·
Oversee the formulation of policy proposals for
consideration by the Board of Directors in relation to physical and financial
functions of the Agency:
Oversee the formulation of policy proposals for
consideration by the Board of Directors in relation to physical and financial
functions of the Agency:
·
Interpret policies laid down by the Executive Board
and issue internal regulations and procedural instructions accordingly.
Interpret policies laid down by the Executive Board
and issue internal regulations and procedural instructions accordingly.
·
Ensure that the Agency’s activities conform with the
applicable laws and reputations.
Ensure that the Agency’s activities conform with the
applicable laws and reputations.
Leadership:
·
The incumbent will act as main advisor to the Board
of Director on all aspects of the organization’s activities
The incumbent will act as main advisor to the Board
of Director on all aspects of the organization’s activities
·
Be the final authority for management decisions
within the Agency
Be the final authority for management decisions
within the Agency
·
Foster effective team work between the Board and the
Executive Secretary and between the Executive Secretary and staff
Foster effective team work between the Board and the
Executive Secretary and between the Executive Secretary and staff
·
Act, as a spokesperson for the organization
Act, as a spokesperson for the organization
·
Conduct official correspondence on behalf of the
Board as appropriate and jointly with the Board when appropriate
Conduct official correspondence on behalf of the
Board as appropriate and jointly with the Board when appropriate
·
Represent the organization at regional and
international activities to enhance the organization’s profile
Represent the organization at regional and
international activities to enhance the organization’s profile
Operational
Planning and Management:
Planning and Management:
·
Develop an operational plan which incorporates goals
and objectives that work towards the strategic direction of the organization
Develop an operational plan which incorporates goals
and objectives that work towards the strategic direction of the organization
·
Ensure that the operation of the organization meets
the expectations of its clients, Board and Funders
Ensure that the operation of the organization meets
the expectations of its clients, Board and Funders
·
Manage the efficient and effective day-to-day
operation of the organization
Manage the efficient and effective day-to-day
operation of the organization
·
Draft policies for the approval of the Board and
prepare procedures to implement the organizational policies; review existing
policies on an annual basis and recommend changes to the Board as appropriate
Draft policies for the approval of the Board and
prepare procedures to implement the organizational policies; review existing
policies on an annual basis and recommend changes to the Board as appropriate
·
Ensure that Member States, personnel, client, development
partners files are securely stored and privacy/confidentiality is maintained
Ensure that Member States, personnel, client, development
partners files are securely stored and privacy/confidentiality is maintained
·
Provide technical support to the Board by preparing
meeting agenda and supporting materials
Provide technical support to the Board by preparing
meeting agenda and supporting materials
Program
Planning and Management:
Planning and Management:
·
Manage the planning, implementation and evaluation
of the organization’s programs and services
Manage the planning, implementation and evaluation
of the organization’s programs and services
·
Ensure that the programs and services offered by the
organization contribute to the organization’s mission and reflect the
priorities of the Board
Ensure that the programs and services offered by the
organization contribute to the organization’s mission and reflect the
priorities of the Board
·
Actively monitor the day-to-day delivery of the
programs and services of the organization to maintain or improve quality
Actively monitor the day-to-day delivery of the
programs and services of the organization to maintain or improve quality
·
Manage the planning, implementation, execution and
evaluation of special projects
Manage the planning, implementation, execution and
evaluation of special projects
Human
Resources Planning and Management:
Resources Planning and Management:
·
Recommend to the Executive Board staffing level
requirements for organizational management and program delivery
Recommend to the Executive Board staffing level
requirements for organizational management and program delivery
·
Ensure that of the human resources policies,
procedures and practices including the development of job description for all
staff are in place and that they are implemented effectively.
Ensure that of the human resources policies,
procedures and practices including the development of job description for all
staff are in place and that they are implemented effectively.
·
Establish a positive, healthy and safe work
environment in accordance with all appropriate legislation and regulations
Establish a positive, healthy and safe work
environment in accordance with all appropriate legislation and regulations
·
Recruit, interview and select staff that have the
right technical and personal abilities to help further the organization’s
mission
Recruit, interview and select staff that have the
right technical and personal abilities to help further the organization’s
mission
·
Ensure that all staff receives an orientation to the
organization and that appropriate training is provided
Ensure that all staff receives an orientation to the
organization and that appropriate training is provided
Financial
Planning and Management:
Planning and Management:
·
Manage the preparations and prepare annual budget
for the Agency and submit to the Executive Board for approval.
Manage the preparations and prepare annual budget
for the Agency and submit to the Executive Board for approval.
·
Work with the Board to secure adequate funding for
the operation of the organization
Work with the Board to secure adequate funding for
the operation of the organization
·
Ensure that all the Agency’s financial transactions
are authorized and controlled in accordance with agreed procedures and that
proper internal controls are maintained.
Ensure that all the Agency’s financial transactions
are authorized and controlled in accordance with agreed procedures and that
proper internal controls are maintained.
·
Regularly review, actual performance of plans vis a
vis budget and submit to the Board
Regularly review, actual performance of plans vis a
vis budget and submit to the Board
·
comprehensive reports including the periodical
revenues and expenditure of the organization
comprehensive reports including the periodical
revenues and expenditure of the organization
·
Safeguard the Agency’s assets and ensuring the
sustainability of the Agency.
Safeguard the Agency’s assets and ensuring the
sustainability of the Agency.
Qualifications, Skills and Experience:
·
The ideal candidate should hold an advanced
university degree (Master’s degree or equivalent) Transport, Economics, MBA or
related field. Ph.D in economics or related field is desirable. A first-level
university degree in combination with qualifying experience may be accepted in
lieu of the advanced university degree.
The ideal candidate should hold an advanced
university degree (Master’s degree or equivalent) Transport, Economics, MBA or
related field. Ph.D in economics or related field is desirable. A first-level
university degree in combination with qualifying experience may be accepted in
lieu of the advanced university degree.
·
At least fifteen years (or over seventeen years for
candidates with a first level university degree) of progressively responsible
experience in transport economics, financing for development, or related field.
At least fifteen years (or over seventeen years for
candidates with a first level university degree) of progressively responsible
experience in transport economics, financing for development, or related field.
·
Significant experience in programmatic activities in
an international, regional or multicultural institution highly desirable.
Research and analysis in any of the above-mentioned fields as demonstrated
through authored, peer-reviewed publications is desirable.
Significant experience in programmatic activities in
an international, regional or multicultural institution highly desirable.
Research and analysis in any of the above-mentioned fields as demonstrated
through authored, peer-reviewed publications is desirable.
·
Demonstrated experience in establishing and
maintaining professional networks is desirable.
Demonstrated experience in establishing and
maintaining professional networks is desirable.
·
Work experience in the Africa is an asset.
Work experience in the Africa is an asset.
·
Language: Knowledge of
English both oral and written is an added advantage.
Language: Knowledge of
English both oral and written is an added advantage.
Personal Competencies:
·
Adaptability:
Adaptability:
·
Demonstrate a willingness to be flexible, versatile
and/or tolerant in a changing work environment while maintaining effectiveness
and efficiency.
Demonstrate a willingness to be flexible, versatile
and/or tolerant in a changing work environment while maintaining effectiveness
and efficiency.
·
Professionalism:
Professionalism:
·
Knowledge of the transport sector, trade
facilitation, logistics and substantive fields of economic and social
development, financing for development, or related area.
Knowledge of the transport sector, trade
facilitation, logistics and substantive fields of economic and social
development, financing for development, or related area.
·
Ability to produce analytical reports and papers on
technical issues and to review and edit the work of others.
Ability to produce analytical reports and papers on
technical issues and to review and edit the work of others.
·
Demonstrates high-level managerial and programmatic
competence.
Demonstrates high-level managerial and programmatic
competence.
How to Apply:
All Ugandan
applicants are encouraged to route their applications to the address below
including letters of application, copies of relevant academic certificates and
testimonials, up to date CVs stating clearly how they meet the advertised
criteria.
applicants are encouraged to route their applications to the address below
including letters of application, copies of relevant academic certificates and
testimonials, up to date CVs stating clearly how they meet the advertised
criteria.
The Permanent
Secretary,
Secretary,
Ministry of
Works & Transport,
Works & Transport,
P.O. Box 7174,
Kampala. Uganda
Kampala. Uganda
Deadline: 30th September,
2015.
2015.
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