Job Title: Company Secretary
Organisation: Uganda Post
Limited (Posta Uganda)
Limited (Posta Uganda)
Reports to: Managing
Director
Director
Duty Station: Kampala, Uganda
About Posta:
Uganda Post
Limited (Posta Uganda) is a wholly-owned government company which is the
leading provider of a wide range of postal, logistical, IT and financial
services in Uganda with international links to all major postal administrations
worldwide.
Limited (Posta Uganda) is a wholly-owned government company which is the
leading provider of a wide range of postal, logistical, IT and financial
services in Uganda with international links to all major postal administrations
worldwide.
Key Duties and Responsibilities:
·
Ensure that the company has adequate legal protection and that all contracts are valid
and binding
Ensure that the company has adequate legal protection and that all contracts are valid
and binding
·
The incumbent will also ensure that Board policies
and decisions are conveyed to the relevant departments in a reasonable time to
enable them efficiently carry out their responsibilities
The incumbent will also ensure that Board policies
and decisions are conveyed to the relevant departments in a reasonable time to
enable them efficiently carry out their responsibilities
·
Build strong relations with the legal fraternity
both in government and private sector to ensure strategic legal collaboration
Build strong relations with the legal fraternity
both in government and private sector to ensure strategic legal collaboration
·
Ensure effective representation in courts of law
Ensure effective representation in courts of law
·
Draw and execute legal documents
Draw and execute legal documents
·
Provide regular contact with Directors on all
matters, schedule and invite Board Meetings and take minutes of Board meetings
Provide regular contact with Directors on all
matters, schedule and invite Board Meetings and take minutes of Board meetings
·
Draft Board resolutions and ensure implementation of
Board notions in a timely manner
Draft Board resolutions and ensure implementation of
Board notions in a timely manner
·
The incumbent will serve as the custodian of the
company seal; execute company seal to authenticate approved cheques,
agreements, and other deserving documentation
The incumbent will serve as the custodian of the
company seal; execute company seal to authenticate approved cheques,
agreements, and other deserving documentation
·
Ensure safe keeping and indexing for easy retrieval
of company contracts, documents of title, leases, logbooks and securities
Ensure safe keeping and indexing for easy retrieval
of company contracts, documents of title, leases, logbooks and securities
·
Maintain an updated register of company assets, and
ensure that all the assets are adequately insured
Maintain an updated register of company assets, and
ensure that all the assets are adequately insured
·
Sign and file the Company’s final accounts,
Auditors’ reports and Directors’ reports
Sign and file the Company’s final accounts,
Auditors’ reports and Directors’ reports
·
Support the Managing Director in interpreting
provisions of the procurement and disposal of assets (PPDA) Act
Support the Managing Director in interpreting
provisions of the procurement and disposal of assets (PPDA) Act
·
Lead, supervise, and appraise performance of staff
in the department
Lead, supervise, and appraise performance of staff
in the department
·
Ensure that the business operates under high quality
legal and ethical standards
Ensure that the business operates under high quality
legal and ethical standards
·
Ensure full compliance to the acceptable corporate
governance standards
Ensure full compliance to the acceptable corporate
governance standards
·
Be the advisor to the Board on technical (legal)
matters
Be the advisor to the Board on technical (legal)
matters
Qualifications, Skills and
Experience:
Experience:
·
The Company Secretary should hold an Honour’s degree
in Law (LL.B) from a reputable university. Possession of a Post Graduate
Diploma in Legal Practice
The Company Secretary should hold an Honour’s degree
in Law (LL.B) from a reputable university. Possession of a Post Graduate
Diploma in Legal Practice
·
The incumbent should also be an enrolled advocate.
The incumbent should also be an enrolled advocate.
·
Possession of professional secretarial qualification
(ICSA) will be an added advantage
Possession of professional secretarial qualification
(ICSA) will be an added advantage
·
The applicant should have at least seven years’ post
qualification relevant experience, three years’ experience in a senior
management position or in a similar job.
The applicant should have at least seven years’ post
qualification relevant experience, three years’ experience in a senior
management position or in a similar job.
·
Keen attention to detail
Keen attention to detail
·
Ability to meet strict deadlines
Ability to meet strict deadlines
·
Willingness to work long/unsocial hours
Willingness to work long/unsocial hours
·
Possession of a good network with the legal
fraternity
Possession of a good network with the legal
fraternity
·
High level of integrity, responsibility and
confidentiality
High level of integrity, responsibility and
confidentiality
·
High sense of self drive and business acumen
High sense of self drive and business acumen
How to Apply:
All suitably
qualified and interested candidates should send their application letters, detailed
CVs and certified copies of academic transcripts and certificates to:
qualified and interested candidates should send their application letters, detailed
CVs and certified copies of academic transcripts and certificates to:
The Head,
Department of Human Resource and Administration,
Department of Human Resource and Administration,
Posta Uganda,
P.O. Box 7106
Kampala. Uganda
Kampala. Uganda
Deadline: 11th September, 2015
NB: Candidates who do not receive feedback within a
month’s time from the deadline should consider their applications
month’s time from the deadline should consider their applications
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