Job Title: Associate, Procurement
Organisation: Bridge International Academies
Duty Station: Kampala,
Uganda
Uganda
Job ID: 3863
About Bridge:
Bridge International Academies
is transforming education by attacking one of the emerging world’s biggest
problems: inadequate access to and quality of education for the children of
poor families and it provides high-quality education for just $5 a month (on
average). Bridge is a for-profit company that deeply believes that financially
sustainable solutions are the long-term answer to development in emerging
countries. The company is backed by top-tier, global venture capital firms.
is transforming education by attacking one of the emerging world’s biggest
problems: inadequate access to and quality of education for the children of
poor families and it provides high-quality education for just $5 a month (on
average). Bridge is a for-profit company that deeply believes that financially
sustainable solutions are the long-term answer to development in emerging
countries. The company is backed by top-tier, global venture capital firms.
Key Duties and Responsibilities:
1.
Requirements Generation:
Requirements Generation:
·
Work closely with user departments to determine
their procurement needs.
Work closely with user departments to determine
their procurement needs.
·
Carry out a market survey to identify potential
vendors.
Carry out a market survey to identify potential
vendors.
·
Regularly review Purchase Requisitions for
completeness and accuracy and support with corrections as needed.
Regularly review Purchase Requisitions for
completeness and accuracy and support with corrections as needed.
2.
Solicitation:
Solicitation:
·
Support in the creation of solicitation documents
(RFQ/RFP).
Support in the creation of solicitation documents
(RFQ/RFP).
·
Significantly contribute to the development of
evaluation criteria.
Significantly contribute to the development of
evaluation criteria.
·
Identify appropriate vendors for solicitation.
Identify appropriate vendors for solicitation.
·
Circulate solicitation documents and collect quotes
from suppliers.
Circulate solicitation documents and collect quotes
from suppliers.
·
Compile vendor questions, liaise with end users for
all answers and communicate back to vendors.
Compile vendor questions, liaise with end users for
all answers and communicate back to vendors.
·
Manage item sampling and site surveys when required.
Manage item sampling and site surveys when required.
·
Receive and track all vendor response.
Receive and track all vendor response.
3.
Evaluation and Award Decisions:
Evaluation and Award Decisions:
·
Keenly review and track all vendor responses and
provide master summary.
Keenly review and track all vendor responses and
provide master summary.
·
Carry out regular comprehensive financial analysis
of all proposals.
Carry out regular comprehensive financial analysis
of all proposals.
·
Manage technical analysis with end user,
highlighting strengths, weaknesses and deficiencies.
Manage technical analysis with end user,
highlighting strengths, weaknesses and deficiencies.
·
Utilize evaluation results to create competitive
range of best proposals.
Utilize evaluation results to create competitive
range of best proposals.
·
Communicate notices to unsuccessful bidders.
Communicate notices to unsuccessful bidders.
·
Engage vendors in negotiations in order to identify
and achieve significant cost savings for BIA.
Engage vendors in negotiations in order to identify
and achieve significant cost savings for BIA.
4.
Award of Contract:
Award of Contract:
·
All approved award decision information to be
transferred into resulting contract and/or Navision LPO.
All approved award decision information to be
transferred into resulting contract and/or Navision LPO.
·
Coordinate with the legal team to develop
appropriate legal documentation.
Coordinate with the legal team to develop
appropriate legal documentation.
·
Confirm all quantities, item descriptions, prices,
delivery timelines and payment terms are included correctly on award document.
Confirm all quantities, item descriptions, prices,
delivery timelines and payment terms are included correctly on award document.
·
Facilitate distribution of award to vendor.
Facilitate distribution of award to vendor.
5.
Post Award Contract Administration:
Post Award Contract Administration:
·
Coordination of inspection/acceptance process
between procurement, end user and vendor. Ensure accurate and timely delivery
of products and services.
Coordination of inspection/acceptance process
between procurement, end user and vendor. Ensure accurate and timely delivery
of products and services.
·
Manage all post-award vendor issues.
Manage all post-award vendor issues.
·
Maintain comprehensive documentation of ALL phases
of each procurement action.
Maintain comprehensive documentation of ALL phases
of each procurement action.
·
Audit finalized procurement files for completeness
and accuracy.
Audit finalized procurement files for completeness
and accuracy.
·
Execute LPO/contract modifications as needed.
Execute LPO/contract modifications as needed.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Associate, Procurement should
hold a Certificate in Purchasing and Supply Management.
The applicant for the Associate, Procurement should
hold a Certificate in Purchasing and Supply Management.
·
At least two to four years’ experience in a
procurement role in a busy working environment
At least two to four years’ experience in a
procurement role in a busy working environment
·
In some cases, experience may be substituted for
academic or professional certifications.
In some cases, experience may be substituted for
academic or professional certifications.
·
Excellent written and oral communication skills
Excellent written and oral communication skills
·
Ability to communicate complex ideas concisely
Ability to communicate complex ideas concisely
·
Keen attention to details
Keen attention to details
·
Excellent presentation skills
Excellent presentation skills
·
Good problem solving skills
Good problem solving skills
·
Excellent planning and organization skills
Excellent planning and organization skills
How to Apply:
If you so desire
to join Bridge International Academies in the aforementioned capacity, please
Apply Online by Clicking on the link below
to join Bridge International Academies in the aforementioned capacity, please
Apply Online by Clicking on the link below
For More
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or find us on our facebook page https://www.facebook.com/UgandanJobline