Job Title: Administrative Assistant
Organization: National
Housing and Construction Company Limited (NHCC)
Housing and Construction Company Limited (NHCC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of
Section – Legal
Section – Legal
About NHCC:
The National
Housing and Construction Company Limited (NHCC) was founded in 1964 and is a
Ugandan construction and real estate management company, partly owned by the
Uganda Government. The Company’s mandate is to increase the housing stock in
the country, rehabilitate the housing industry and encourage Ugandans to own
homes in an organized environment.
Housing and Construction Company Limited (NHCC) was founded in 1964 and is a
Ugandan construction and real estate management company, partly owned by the
Uganda Government. The Company’s mandate is to increase the housing stock in
the country, rehabilitate the housing industry and encourage Ugandans to own
homes in an organized environment.
Job Summary: The Administrative
Assistant will support the National Housing and Construction Company through
the oversight of the office and ensure that all secretarial services and other
requirements pertaining to the functioning of the department are adequately
handled.
Assistant will support the National Housing and Construction Company through
the oversight of the office and ensure that all secretarial services and other
requirements pertaining to the functioning of the department are adequately
handled.
Key Duties and Responsibilities:
·
The incumbent will receive and read incoming mail
and ensure its direction to the correct person for further action.
The incumbent will receive and read incoming mail
and ensure its direction to the correct person for further action.
·
Receive and read outgoing mail and ensure its
direction to the correct person for further action.
Receive and read outgoing mail and ensure its
direction to the correct person for further action.
·
Type correspondence and ensure its proper
distribution or dispatch.
Type correspondence and ensure its proper
distribution or dispatch.
·
Type correspondence from various raw sources such as
manual drafts, dictations, e-mail or verbal instructions.
Type correspondence from various raw sources such as
manual drafts, dictations, e-mail or verbal instructions.
·
Take minutes of meetings and distribute as directed.
Take minutes of meetings and distribute as directed.
·
Stay abreast with all current on-going activities by
reading files and correspondence in order to be effective in supporting
officers to whom he/she is responsible.
Stay abreast with all current on-going activities by
reading files and correspondence in order to be effective in supporting
officers to whom he/she is responsible.
·
Actively monitor and maintain daily schedules,
dairies, travel plans, appointments, etc. for the department.
Actively monitor and maintain daily schedules,
dairies, travel plans, appointments, etc. for the department.
·
Receive calls and visitors and direct them or take
messages appropriately.
Receive calls and visitors and direct them or take
messages appropriately.
·
Ensure proper records management by maintaining an
efficient filing and retrieval system.
Ensure proper records management by maintaining an
efficient filing and retrieval system.
·
Ensure availability of stationery.
Ensure availability of stationery.
·
Take responsibility for equipment in the office and
report any repairs required.
Take responsibility for equipment in the office and
report any repairs required.
·
Prepare reports and returns as required.
Prepare reports and returns as required.
·
Perform any other job related activities as may be
requested by user departments/ Management.
Perform any other job related activities as may be
requested by user departments/ Management.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should hold a Bachelor’s degree
in Secretarial Studies or its equivalent from a recognized University.
The ideal candidate should hold a Bachelor’s degree
in Secretarial Studies or its equivalent from a recognized University.
·
At least three years’ experience as a
Stenographer/Secretary in a busy office, in a large and reputable public or
private sector organization.
At least three years’ experience as a
Stenographer/Secretary in a busy office, in a large and reputable public or
private sector organization.
·
Computer literacy skills and proficient in Ms Word,
Excel, and PowerPoint.
Computer literacy skills and proficient in Ms Word,
Excel, and PowerPoint.
·
Excellent communication skills, both oral and
written
Excellent communication skills, both oral and
written
·
Friendly and willing to help
Friendly and willing to help
·
At ease with people from all strata of society, both
the general public and within the company
At ease with people from all strata of society, both
the general public and within the company
·
Ability to coordinate multiple tasks at any given
time
Ability to coordinate multiple tasks at any given
time
·
Well-developed customer care skills
Well-developed customer care skills
·
Must be able to work under minimum supervision
Must be able to work under minimum supervision
·
Self confidence
Self confidence
·
Excellent interpersonal relations
Excellent interpersonal relations
How to Apply:
All interested
candidates are encouraged to send their applications clearly marked
“Application for the position of Administrative Assistant and accompanied by detailed
Curriculum Vitae, copies of testimonials & three professional referees
should be addressed to;
candidates are encouraged to send their applications clearly marked
“Application for the position of Administrative Assistant and accompanied by detailed
Curriculum Vitae, copies of testimonials & three professional referees
should be addressed to;
The Chief Human
Resource Officer,
Resource Officer,
Plot 5, 7th
Street, Industrial Area,
Street, Industrial Area,
P.O. Box 659,
Kampala,
Uganda.
Uganda.
Or
Email to:
[email protected]
[email protected]
Deadline: 25th September, 2015
by 4.00p.m (Local time)
by 4.00p.m (Local time)
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