Job Title: Project Assistant
Organization: International
Organization for Migration (IOM)
Organization for Migration (IOM)
Job Grade: G-4
Duty Station: Uganda
Reports to: Programme
Coordinator
Coordinator
SVN: 01/08/015
About US:
The International
Organization for Migration (IOM), established in 1951, is the leading
international intergovernmental organization dealing with migration. IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. In response to large scale refugee
arrivals in Nakivale settlement, IOM is planning a four- month project focused
on the water, sanitation and hygiene (WASH) sector. Specifically, IOM’s support
will include the provision of emergency, life-saving humanitarian assistance in
Nakivale settlements by providing sanitary construction materials for setting
up sanitary facilities systems at the household level together with raising
awareness of hygiene and sanitation in order to mitigate WASH related diseases.
Organization for Migration (IOM), established in 1951, is the leading
international intergovernmental organization dealing with migration. IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. In response to large scale refugee
arrivals in Nakivale settlement, IOM is planning a four- month project focused
on the water, sanitation and hygiene (WASH) sector. Specifically, IOM’s support
will include the provision of emergency, life-saving humanitarian assistance in
Nakivale settlements by providing sanitary construction materials for setting
up sanitary facilities systems at the household level together with raising
awareness of hygiene and sanitation in order to mitigate WASH related diseases.
Job Summary: The Project Assistant will mainly be
responsible for assisting in the implementation of project activities.
responsible for assisting in the implementation of project activities.
Key Duties and Responsibilities:
·
Responsible for supervision of the day-to-day field
management of IOM’s WASH project in Nakivale settlement.
Responsible for supervision of the day-to-day field
management of IOM’s WASH project in Nakivale settlement.
·
Develop detailed work plans and budgets to ensure
on-time project completion.
Develop detailed work plans and budgets to ensure
on-time project completion.
·
Work closely with Office of the Prime Minister (OPM,
UNHCR and District Officials to ensure that project interventions are aligned
to the needs of refugees and to government standards.
Work closely with Office of the Prime Minister (OPM,
UNHCR and District Officials to ensure that project interventions are aligned
to the needs of refugees and to government standards.
·
Identify beneficiary households, in coordination
with UNHCR and OPM.
Identify beneficiary households, in coordination
with UNHCR and OPM.
·
Attend WASH coordination meetings on behalf of IOM.
Attend WASH coordination meetings on behalf of IOM.
·
Technically support the selection of Community
Hygiene Promoters (CHP) and local labourers.
Technically support the selection of Community
Hygiene Promoters (CHP) and local labourers.
·
Actively monitor the CHPs’ performance and in
performing their tasks of hygiene promotion in Nakivale settlement and compile
data collected by the CHPs.
Actively monitor the CHPs’ performance and in
performing their tasks of hygiene promotion in Nakivale settlement and compile
data collected by the CHPs.
·
Organize the logistical aspects of CHP trainings.
Organize the logistical aspects of CHP trainings.
·
Prepare and send weekly situation reports to be
shared with the Programme Coordinator.
Prepare and send weekly situation reports to be
shared with the Programme Coordinator.
·
Report regularly to supervisor(s) on any issues
relating to the smooth implementation of the programme.
Report regularly to supervisor(s) on any issues
relating to the smooth implementation of the programme.
·
Suggest /oversee plans for redeployment of assets
before project closure.
Suggest /oversee plans for redeployment of assets
before project closure.
·
Actively monitor procurement including those handled
by third party agents. Ensuring efficient delivery and disposition of quality
supplies/equipment/services.
Actively monitor procurement including those handled
by third party agents. Ensuring efficient delivery and disposition of quality
supplies/equipment/services.
·
Manage allocation and control of all equipment and
materials received, stored and distributed.
Manage allocation and control of all equipment and
materials received, stored and distributed.
·
Be responsible for the establishment and maintenance
of accurate and complete records of all equipment and supplies received, stored
and distributed to refugees.
Be responsible for the establishment and maintenance
of accurate and complete records of all equipment and supplies received, stored
and distributed to refugees.
·
Perform any other duty within the incumbent’s
capabilities as assigned by the supervisors.
Perform any other duty within the incumbent’s
capabilities as assigned by the supervisors.
Personal Competencies:
Behavioural
Competencies:
Competencies:
1.
Accountability
Accountability
·
Creates a respectful office environment free of
harassment and retaliation, and promotes the prevention of sexual exploitation
and abuse (PSEA)
Creates a respectful office environment free of
harassment and retaliation, and promotes the prevention of sexual exploitation
and abuse (PSEA)
·
Accepts and gives constructive criticism.
Accepts and gives constructive criticism.
·
Follows all relevant procedures, processes, and
policies.
Follows all relevant procedures, processes, and
policies.
·
Meets deadline, cost, and quality requirements for
outputs.
Meets deadline, cost, and quality requirements for
outputs.
·
Monitors own work to correct errors.
Monitors own work to correct errors.
·
Takes responsibility for meeting commitments and for
any shortcomings.
Takes responsibility for meeting commitments and for
any shortcomings.
2.
Client Orientation
Client Orientation
·
Identifies the immediate and peripheral clients of
own work
Identifies the immediate and peripheral clients of
own work
·
Establishes and maintains effective working
relationships with refugees and partners operating in Kyangwali settlement.
Establishes and maintains effective working
relationships with refugees and partners operating in Kyangwali settlement.
·
Identifies and monitors changes in the needs of
refugees, including donors, governments, and direct project beneficiaries
Identifies and monitors changes in the needs of
refugees, including donors, governments, and direct project beneficiaries
3.
Continuous Learning
Continuous Learning
·
Contributes to colleagues’ learning.
Contributes to colleagues’ learning.
·
Demonstrates interest in improving relevant skills.
Demonstrates interest in improving relevant skills.
·
Demonstrates interest in acquiring skills relevant
to other functional areas.
Demonstrates interest in acquiring skills relevant
to other functional areas.
·
Keeps abreast of developments in own professional
area.
Keeps abreast of developments in own professional
area.
4.
Communication
Communication
·
Actively shares relevant information.
Actively shares relevant information.
·
Clearly communicates, and listens to feedback on,
changing priorities and procedures.
Clearly communicates, and listens to feedback on,
changing priorities and procedures.
·
Writes clearly and effectively, adjusting wording to
the intended audience.
Writes clearly and effectively, adjusting wording to
the intended audience.
Listens
effectively and communicates clearly, adapting delivery to the audience.
effectively and communicates clearly, adapting delivery to the audience.
5.
Creativity and Initiative: Proactively develops new ways to resolve problems.
Creativity and Initiative: Proactively develops new ways to resolve problems.
6.
Leadership and Negotiation
Leadership and Negotiation
·
Convinces others to share resources
Convinces others to share resources
·
Presents goals as shared interests.
Presents goals as shared interests.
7.
Performance Management
Performance Management
·
Provides constructive feedback to colleagues.
Provides constructive feedback to colleagues.
·
Provides fair, accurate, timely, and constructive
staff evaluations.
Provides fair, accurate, timely, and constructive
staff evaluations.
·
Uses staff evaluations appropriately in recruitment
and other relevant HR procedures.
Uses staff evaluations appropriately in recruitment
and other relevant HR procedures.
8.
Planning and Organizing:
Planning and Organizing:
·
Sets clear and achievable goals consistent with
agreed priorities for self and others.
Sets clear and achievable goals consistent with
agreed priorities for self and others.
·
Identifies priority activities and assignments for
self and others.
Identifies priority activities and assignments for
self and others.
·
Organizes and documents work to allow for planned
and unplanned handovers.
Organizes and documents work to allow for planned
and unplanned handovers.
·
Identifies risks and makes contingency plans.
Identifies risks and makes contingency plans.
9.
Professionalism:
Professionalism:
·
Masters subject matter related to responsibilities.
Masters subject matter related to responsibilities.
·
Identifies issues, opportunities, and risks central
to responsibilities.
Identifies issues, opportunities, and risks central
to responsibilities.
·
Incorporates gender-related needs, perspectives, and
concerns, and promotes equal gender participation
Incorporates gender-related needs, perspectives, and
concerns, and promotes equal gender participation
·
Persistent, calm, and polite in the face of
challenges and stress
Persistent, calm, and polite in the face of
challenges and stress
·
Treats all colleagues with respect and dignity
Treats all colleagues with respect and dignity
·
Works effectively with people from different
cultures by adapting to relevant cultural contexts
Works effectively with people from different
cultures by adapting to relevant cultural contexts
·
Knowledgeable about and promotes IOM core mandate
and migration solutions
Knowledgeable about and promotes IOM core mandate
and migration solutions
10.
Teamwork
Teamwork
·
Actively contributes to an effective, collegial, and
agreeable team environment
Actively contributes to an effective, collegial, and
agreeable team environment
·
Contributes to, and follows team objectives
Contributes to, and follows team objectives
·
Gives credit where credit is due
Gives credit where credit is due
·
Seeks input and feedback from others
Seeks input and feedback from others
·
Actively supports and implements final group
decisions
Actively supports and implements final group
decisions
11.
Technological Awareness
Technological Awareness
·
Learns about developments in available technology.
Learns about developments in available technology.
·
Proactively identifies and advocates for
cost-efficient technology solutions
Proactively identifies and advocates for
cost-efficient technology solutions
·
Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Technical
Competencies:
Competencies:
·
Working knowledge of international and governmental
standards for the WASH sector during emergencies.
Working knowledge of international and governmental
standards for the WASH sector during emergencies.
·
Works effectively in high pressure, rapidly changing
environments.
Works effectively in high pressure, rapidly changing
environments.
·
Ability to liaise with international organizations
and government officials.
Ability to liaise with international organizations
and government officials.
·
Supports adequate levels of information sharing
between IOM units, and other emergency response actors.
Supports adequate levels of information sharing
between IOM units, and other emergency response actors.
·
Communicates clearly in English.
Communicates clearly in English.
·
Computer literacy i.e. Knowledge of Microsoft
Office, including Excel.
Computer literacy i.e. Knowledge of Microsoft
Office, including Excel.
·
Ability to monitor the work of others.
Ability to monitor the work of others.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the International
Organization for Migration IOM Project Assistant vacancy should hold a high
school diploma in Business Administration/ Commerce/ Accounts/ Secretarial
studies.
The ideal candidate for the International
Organization for Migration IOM Project Assistant vacancy should hold a high
school diploma in Business Administration/ Commerce/ Accounts/ Secretarial
studies.
·
At least four years of relevant experience in WASH
projects.
At least four years of relevant experience in WASH
projects.
·
Fluency in both written and spoken English
Fluency in both written and spoken English
·
Knowledge of French, Lingala, Kiswahili also desired
Knowledge of French, Lingala, Kiswahili also desired
How to Apply:
All those
interested in working with the International Organisation for Migration (IOM)
should send their resumes, evidence of previous works and three professional
references attached as one PDF document electronically via E-mail to:
[email protected]. Please clearly include the POSITION TITLE in the subject line
of the email.
interested in working with the International Organisation for Migration (IOM)
should send their resumes, evidence of previous works and three professional
references attached as one PDF document electronically via E-mail to:
[email protected]. Please clearly include the POSITION TITLE in the subject line
of the email.
Deadline: 13th August 2015
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