Procurement Officer Job Placement – Benedictine Eye Hospital

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Job Title:    Procurement Officer
Organisation: Benedictine
Eye Hospital
Duty Station: Uganda
About US:
Benedictine Eye Hospital (BEH)
is a Private Not-For-Profit service of the Benedictine Monastery of Tororo,
Uganda.The mission of Benedictine Eye Hospital is to improve the social
economic status of the society through prevention of visual impairments and the
treatment, rehabilitation and empowerment of persons with disability (with
special focus on children).
Job Summary:  The incumbent will oversee all procurement and
disposal activities of the hospital right from planning, initiation, contract
award, signing, execution in accordance with the strategic and operational
requirements. The Procurement officer will be managing, supervising and
coordinating all operational and logistics-related activities for the hospital.
This includes but not limited to providing oversight of procurements and
compliance, ensuring that procurement policies and procedures are correctly
interpreted, understood and implemented by the staff. The position contributes
to all major procurement decisions and strategic plans.
Key Duties and Responsibilities: 
  • The
    incumbent will maintain a database of suppliers and their terms and
    conditions of service.
  • Help
    requesters come up with proper specifications of goods and services, to
    ensure correct procurement
  • Upon
    requisition of goods or services, call for quotations/ bids from
    suppliers.
  • In
    charge of evaluating quotations/bids following Hospital’s procurement
    procedures.
  • Make
    recommendations on procurement to the Senior Management on the procurement
    of goods and services.
  • Call
    for quotations for the provision of services by contractors and negotiate
    with service providers on the terms of reference.
  • Routinely
    communicate with vendors and ensure that a harmonious relationship exists
    between them and the Hospital.
  • Work
    closely with service providers to ensure smooth provision of services to
    the program.
  • Work
    in liaison with the store officers to ensure optimal supply of Drugs,
    stationery, office equipment, furniture and other amenities for
    performance of Hospital work.
  • Liaise
    with the Uganda Revenue Authority with respect to imports and tax
    exemption letters.
  • Quickly
    respond to correspondences to the Hospital, of a routine nature as
    required by the Hospital Director and Public Relations Officer from time
    to time.
  • Ensure
    all invoices are submitted for payment on time.
  • Significantly
    contribute to the quarterly operational report.
  • Accuracy
    and proper keeping of records as well as reporting
  • Perform
    any other duties as may be assigned to you by your supervisor from time to
    time.
Qualifications, Skills and Experience: 
  • The
    incumbent should preferably hold a university degree in Procurement &
    Logistics Management, Business Administration, Commerce, Management or
    Social Sciences. A Postgraduate diploma in Procurement and Logistics from
    a reputable institution will be an added advantage.
  • A
    minimum of five years’ experience in Procurement with a similar
    organisation.
  • Working
    knowledge of Government procurement & Disposal guidelines
  • Prior
    experience in community led projects adds an advantage
  • Excellent
    analytical and problem solving skills
  • Excellent
    negotiation skills
  • Excellent
    communication and interpersonal skills
  • Computer
    literacy with a good command of word processing and spreadsheets
  • Good
    supervisory skills
How to Apply: 
All suitably qualified and
interested candidates should e-mail an updated CV and cover letter explaining
suitability for the post including three professional referees with the
position you are applying for in the subject line to: application@ppg.co.ug.
NB: The
attachments should not exceed 2 MB will not be considered.
Deadline: 14th August, 2015 by 5PM
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