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Non-profit Jobs – Procurement & Logistics Officer at TechnoServe
Job Title: Procurement & Logistics Officer
Organisation: TechnoServe
Duty Station: Kampala, Uganda
Reports to: HR &
Administration Manager
Administration Manager
About US:
TechnoServe
works with enterprising people in the developing world to build competitive
farms, businesses and industries. We are a nonprofit organization that develops
business solutions to poverty by linking people to information, capital and
markets. Our work is rooted in the idea that given the opportunity, hardworking
men and women in even the poorest places can generate income, jobs and wealth
for their families and communities. With more than four decades of proven
results, we believe in the power of private enterprise to transform lives.
works with enterprising people in the developing world to build competitive
farms, businesses and industries. We are a nonprofit organization that develops
business solutions to poverty by linking people to information, capital and
markets. Our work is rooted in the idea that given the opportunity, hardworking
men and women in even the poorest places can generate income, jobs and wealth
for their families and communities. With more than four decades of proven
results, we believe in the power of private enterprise to transform lives.
Job Summary: The Procurement
& Logistics Officer will support the HR & Administration Manager in ensuring
the timely accomplishment of the country program targets through judicious and
efficient implementation of operational plans and targets including; supply
chain, procurement, inventory and logistics management, repairs and
maintenance, Assets management, security, and fleet management in accordance
with TNS policies/procedures and Donor requirements.
& Logistics Officer will support the HR & Administration Manager in ensuring
the timely accomplishment of the country program targets through judicious and
efficient implementation of operational plans and targets including; supply
chain, procurement, inventory and logistics management, repairs and
maintenance, Assets management, security, and fleet management in accordance
with TNS policies/procedures and Donor requirements.
Key Duties and Responsibilities:
·
The incumbent will manage the implementation and
adherence to the procurement
policies and procedures.
The incumbent will manage the implementation and
adherence to the procurement
policies and procedures.
·
Work closely with program heads, coordinate requisition
and delivery of items to ensure that requisitioned items are delivered in the
right quantities and time.
Work closely with program heads, coordinate requisition
and delivery of items to ensure that requisitioned items are delivered in the
right quantities and time.
·
Plan and manage annual pre-qualification of
suppliers and service providers.
Plan and manage annual pre-qualification of
suppliers and service providers.
·
The incumbent will be in charge of the solicitation
of bids, analysis and presentation to the procurement committee in line with
TNS procurement policy & guidelines.
The incumbent will be in charge of the solicitation
of bids, analysis and presentation to the procurement committee in line with
TNS procurement policy & guidelines.
·
Manage TNS assets through routine and timely repairs
and maintenance; continuous supply of utilities, timely payment of rent and
renewal of contracts, Molls and operational licenses.
Manage TNS assets through routine and timely repairs
and maintenance; continuous supply of utilities, timely payment of rent and
renewal of contracts, Molls and operational licenses.
·
The incumbent will also ensure the timely submission
of assets and personnel details for insurance cover and management of insurance
claims in accordance with TNS policies & procedures.
The incumbent will also ensure the timely submission
of assets and personnel details for insurance cover and management of insurance
claims in accordance with TNS policies & procedures.
·
Ensure safety and regular update of the Fixed Asset
Register, engraving of all assets, identify/notify management on assets due for
disposal and participate in midyear/annual Asset verification
Ensure safety and regular update of the Fixed Asset
Register, engraving of all assets, identify/notify management on assets due for
disposal and participate in midyear/annual Asset verification
·
Oversight of security at the secretariat & sub
offices to ensure safety of TNS property and personnel.
Oversight of security at the secretariat & sub
offices to ensure safety of TNS property and personnel.
·
Prepare and negotiate leases, contracts and
agreements to support TNS with securing the best financial position possible.
Prepare and negotiate leases, contracts and
agreements to support TNS with securing the best financial position possible.
·
Regularly review and ensure timely maintenance of
vehicles and equipment; review of vehicle logbooks and fuel total reports and prepare
fuel consumption report to inform management of any discrepancy/ anomaly.
Regularly review and ensure timely maintenance of
vehicles and equipment; review of vehicle logbooks and fuel total reports and prepare
fuel consumption report to inform management of any discrepancy/ anomaly.
·
Management of vehicle fleet, appropriate allocation
and safe use and coordinate transportation schedules as requested and maintain
a log of vehicle hires.
Management of vehicle fleet, appropriate allocation
and safe use and coordinate transportation schedules as requested and maintain
a log of vehicle hires.
·
Provide leadership, coach and mentor operations
personnel (Drivers, Office Assistants, Cleaners etc)
Provide leadership, coach and mentor operations
personnel (Drivers, Office Assistants, Cleaners etc)
·
Perform any other duties as assigned by the HR &
Administration Manager.
Perform any other duties as assigned by the HR &
Administration Manager.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a Bachelor’s
degree in Procurement, Administration or Business Studies from recognized college or
university. Post graduate Diploma or part qualification of a professional
course in procurement is an added advantage.
The applicant should preferably hold a Bachelor’s
degree in Procurement, Administration or Business Studies from recognized college or
university. Post graduate Diploma or part qualification of a professional
course in procurement is an added advantage.
·
At least three years’ experience in a field directly
related to operational duties and specified responsibilities.
At least three years’ experience in a field directly
related to operational duties and specified responsibilities.
·
Prior experience working with INGO or development
agencies is an added advantage.
Prior experience working with INGO or development
agencies is an added advantage.
·
Proven exposure and experience in sourcing and
contract management, including ability to review demands and trends and to
develop strategies to fill identified gaps.
Proven exposure and experience in sourcing and
contract management, including ability to review demands and trends and to
develop strategies to fill identified gaps.
·
Excellent computer skills esp. Excel Spreadsheets
and Ms Word.
Excellent computer skills esp. Excel Spreadsheets
and Ms Word.
·
Excellent communication and presentation skills.
Excellent communication and presentation skills.
·
Result oriented & high levels of integrity.
Result oriented & high levels of integrity.
·
Proactive attitude and strong negotiation skills
Proactive attitude and strong negotiation skills
How to Apply:
All suitably
qualified prospective employees are encouraged to send their applications to:
UG-jobs@tns.org
qualified prospective employees are encouraged to send their applications to:
UG-jobs@tns.org
Deadline: Friday, 28th August, 2015
For More
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline