Operations Officer – International Rescue Committee (IRC)

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Job Title:    Operations Officer
Organization: International
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Reports to: Director,
Finance and Administration
About US:
The
International Rescue Committee helps people whose lives and livelihoods are
shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Operations
Officer will be responsible for the Finance, Supply Chain, HR and
Administrative functions at the field office.  

Key Duties and Responsibilities: 
1.
Supply Chain Management:
·        
Manage the establishment and maintenance of an
efficient storage and inventory system;
·        
The incumbent will oversee the proper tracking of
all IRC assets and produce monthly reports;
·        
Set up a proper supply chain follow-up; order,
purchase, delivery and storage control, vehicle use, fuel tracking etc
including updating of list of potential vendors; in accordance with IRC standard
policies and procedures.
·        
Ensure that staff are in compliance with Supply
Chain policies and procedures.
·        
Manage the day to day general operations of the Kiryandongo
office
2.
Administration:
·        
Directly supervise operations staff and provide day
to day support to program staff based in the field.
·        
Ensure that administrative, human resources and
logistic systems and procedures are in accordance with IRC standard policies
and procedures;
·        
Ensure timely performance evaluations for all staff
·        
Establish the support staff development plan based
on sector head recommendations;
·        
Prepare and submit monthly field operations reports
to HR and Finance Kampala support units;
3.
Finance Management:
·        
The incumbent will also supervise the preparation
and maintenance of cash books ensuring completeness and accuracy of data entry.
·        
Work in liaison with the Finance &
Administration Assistant, prepare and submit mid-month and end-of-month cash
book uploads complete and accurate to Finance in Kampala.
·        
Maintain a system to track commitments and
outstanding contract amounts.
·        
Provide technical input to Purchase Request
approvals to ensure commitments are considered before further purchases
approved.
·        
Manage the processing of bank and cash transactions.
·        
Ensure internal control procedures are followed for
all cash disbursements, receipts and transfers.
·        
Oversee the preparation of the cash accounting
worksheet.
·        
Work closely with program staff, prepare cash
forecasts and Cash Transfer Requests (CTR) for the Field Office.
·        
Work with program staff to help them develop
accurate cash forecasts and expenditure tracking mechanism.
·        
Regularly review Budget Vs Actual reports on a
monthly basis with the program staff to ensure accuracy of the financial
information presented and review spending plans.
4.
Representation / Communications:
·        
Represent IRC at the local District authorities
(administrative, sectoral and security officials), fellow NGOs and other
stakeholders;
·        
Ensure coordination of IRC program activities with
relevant District officials, and other humanitarian agencies;
·        
Work closely with IRC’s partner agencies in
Kiryandongo.
·        
Render support in the preparation of regular reports
to keep partners and stakeholders informed of IRC’s activities.
Qualifications, Skills and
Experience: 
·        
The Operations Officer should preferably hold a University
degree in Business Administration, Accounting, Logistics or related field
·        
A minimum of five years of NGO experience preferably
in relief operations
·        
Computer literacy i.e. working knowledge of word
processor and  spreadsheet,
·        
Proven skills in logistics, administration and human
resource management
How to Apply:  
All suitably
qualified and interested candidates who wish to join the International Rescue
Committee (IRC) in the aforementioned capacity should apply online by clicking
at the web link below.
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