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Manager Procurement and Administration Job Opportunity – Tropical Bank Limited

Organisation: Tropical Bank
Limited
Duty Station:  Kampala, Uganda
Reports to: Head Human
Resource and Administration
About Tropical:
Tropical Bank Limited
was established in 1973 under the name Libyan Arab Uganda Bank for Foreign
Trade and Development. Tropical Bank Limited is jointly owned by the
Governments of the Republic of Uganda 0.03% and the Libyan Foreign Bank (LFB)
99.97% of Paid-up Capital.
The Bank
provides professional and personalized commercial banking services to various
sectors of the economy including financial support to Parastatals, Corporates,
Small and Medium Enterprises, Individuals, and Non-Governmental Organisations.
Job Summary: The Manager
Procurement and Administration will support the bank steering the procurement
and administration process by; collating procurement and administration  requests, selecting suppliers and devising
solutions for the request; obtaining and evaluating orders; facilitating
approvals for all procurements  and
request; preparing purchase orders and ensuring that items are received in
accordance with the order specifications. The incumbent will also maintain
office services including transportation, house-keeping; maintenance; contracts
with suppliers and contractors, rental agreement so as to maintain required
standards of operational efficiency for the bank.
Key Duties and Responsibilities: 
·        
Take overall leadership of the team including:
performance management; Work scheduling, organizing; and planning;
·        
Assist in the development, implementation and
monitoring the annual Procurement plan, in close coordination with all business
unit.
·        
Render support and steer the annual budgeting
process on overheads and capex;
·        
Regularly review requisitions against budget, track
savings, and exceptional approvals.
·        
Lead and drive initiatives to reduce costs and improve
operational efficiency.
·        
Collate, evaluate and process requisitions from user
departments.
·        
In charge of evaluating and, where applicable,
negotiating offers from pre-qualified suppliers through laid down Procurement
Policy and procedures, in a timely manner and at lowest total cost of ownership
without compromising quality.
·        
In charge of implementing approved long-term supply
contracts while complying with terms and conditions when placing orders.
·        
Establish ideal stock and re-order levels for
commonly purchased items such as stationery and office refreshments, and
streamline procurement process to reduce on administrative effort.
·        
Maintain regular price lists and conduct periodic
market surveys to establish cost of goods and services in the market.
·        
Develop and maintain a database of quality suppliers
by: Identifying, pre-qualifying and appraising suppliers and recommending
qualified suppliers for approval.
·        
Actively monitor supplier performance and make
recommendations for discontinuation of under-performing suppliers;
·        
Ensure timely, orderly disposal of obsolete items,
seeking the best possible value for money in order to rid premises of unused
furniture and equipment.
·        
Work closely with Finance and IT, maintain small
equipment register and log transfers of equipment and furniture between
premises.
·        
Ensure adequate repairs and maintenance contracts in
place to preserve furniture and equipment in good condition, control
obsolescence, and operate within approved health and safety standards.
·        
Maintain premises in good conditions of cleanliness
and safety in accordance with Health and Safety policy.
·        
Coordinate transport services and maintain vehicles
in good working condition while controlling maintenance and repair costs.
·        
Documentation and filing: ensure timely update
of procedural documentation (procedures manual) in line with changes in
operating processes and internal control requirements.
Qualifications, Skills and
Experience: 
·        
The ideal candidate should preferably hold a University
graduate in Business Administration, Procurement, Commerce, Logistics or
similar discipline.
·        
Possession of Professional qualification in
Procurement such as CIPS will be an advantage.
·        
Five or more years’ experience in a medium to large
institution, preferably in the banking sector.
·        
Detailed knowledge and understanding of procurement
best practices, policies, controls and procedures.
·        
Excellent oral and written communication,
influencing, negotiation and interpersonal skills.
·        
A good team leader able to motivate and develop a
strong team, and lead change initiatives.
·        
Self-starter with strong organization, time
management and administrative skills.
·        
Excellent analytical and numeracy skills,
problem-solving mindset and ability to make effective use of spreadsheets, databases
and MS Office products.
·        
Commercial sense and knowledge of company business
requirements.
·        
High integrity and strong character.
How to Apply:
If your
qualifications and experience match those described above please send a
detailed application together with your CV, copies of your academic
certificates and transcripts and a cover 
letter of not more than 2 pages explaining why you consider yourself to
be the best suited candidate.
Head- Human
Resource & Admin,
Tropical Bank
Limited,
Plot 54 Lugogo
Bypass (Rotary Avenue)
P.O. Box 9485,
Kampala
Deadline: 14th August, 2015 by 4PM
For More
Ugandan Jobs, Please Visit http://www.theugandanjobline.com
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