Administrative Officer IFAD PRELNOR Grant Jobs – Ministry of Local Government

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Organisation: Ministry of
Local Government
Funding Source: International
Fund for Agricultural Development (IFAD)
Project Name: Project for
Restoration of Livelihoods in the Northern Region (PRELNOR)
Duty Station: Kampala,
Uganda
About US:
The Government
of the Republic of Uganda has received a loan and a grant from the
International Fund for Agricultural Development (IFAD) to finance the Project
for Restoration of Livelihoods in the Northern Region (PRELNOR), and intends to
apply some of the proceeds to recruit staff to implement the project. PRELNOR
will cover the districts of Adjumani, Agago, Amuru, Gulu, Lamwo, Kitgum, Nwoya
and Pader.
About PRELNOR Project:
The overall
goal of the PRELNOR is: Increased income, food security and reduced
vulnerability of poor rural households in the project area. This will be
through increased sustainable production, productivity and climate resilience
of smallholder farmers with increased and profitable access to domestic and
export markets.
Job Summary: The
Administrative Officer will be responsible for maintaining the project liaison
office in the Ministry of Local Government, in Kampala. The incumbent will work
in liaison with the Accountant (in the Kampala Office), to perform routine
administrative support functions such as drafting correspondence, scheduling
appointments, organizing and maintaining paper and electronic files for the
Kampala Project Office.
Key Duties and Responsibilities: 
  • Prepare,
    proof-read and edit all project outgoing correspondence, including
    letters, faxes and reports;
  • Expeditiously
    follow-up on correspondence with relevant agencies at national level in
    the absence of the Project Coordinator;
  • In
    charge of preparing briefings on the project for internal use within the
    Ministry of Local Government, in the absence of the Project Coordinator.
  • Oversight
    of the Project Coordinator’s calendar, whenever he/she is in Kampala.
  • Support
    in the management of assets of the Project in the Kampala office and
    ensure they are in functional condition as well as put to proper use;
  • Actively
    participate in all human resource activities including proper filing and maintenance
    of project’s personnel records.
  • Handle
    micro procurements for the Kampala Office, in liaison with the Accountant
  • Carryout
    bookings and ticketing for foreign travel under the project
  • Perform
    any other duties as assigned by the Project Coordinator
Qualifications, Skills and Experience: 
  • The
    Administrative Officer should hold a Bachelor’s degree in Social Sciences,
    Social Development, Office Administration or related course from a
    recognised University / Institution.
  • A
    minimum of seven years’ experience in handling administrative/secretarial
    related tasks in a reputable organisation;
  • Excellent
    track record in successfully managing and coordinating critical office
    workflows;
  • Ability
    to operate standard office equipment, including but not limited to,
    computers, telephone systems, copiers and facsimile machines;
  • High
    degree of integrity and sense of confidentiality.
  • Excellent
    computer skills including competence in various packages e.g. Microsoft
    Word, Excel, PowerPoint, etc.
How to Apply: 
All suitably
qualified and interested candidates should send their applications accompanied
with detailed curriculum vitae, copies of academic certificates, transcripts
and testimonials including names and addresses of three referees to: Ag.
Permanent Secretary, Ministry of Local Government, Worker’s House, 3rd Floor,
P.O. Box 7037 Kampala. Uganda
Deadline: 14th August, 2015
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