IFAD Grant Jobs – Procurement Officer at Ministry of Local Government

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Job Title:    Procurement Officer 
Organisation: Ministry of
Local Government
Funding Source: International
Fund for Agricultural Development (IFAD)
Project Name: Project for
Restoration of Livelihoods in the Northern Region (PRELNOR)
Duty Station: Uganda
About US:
The Government
of the Republic of Uganda has received a loan and a grant from the
International Fund for Agricultural Development (IFAD) to finance the Project
for Restoration of Livelihoods in the Northern Region (PRELNOR), and intends to
apply some of the proceeds to recruit staff to implement the project. PRELNOR
will cover the districts of Adjumani, Agago, Amuru, Gulu, Lamwo, Kitgum, Nwoya
and Pader.
About PRELNOR Project:
The overall
goal of the PRELNOR is: Increased income, food security and reduced
vulnerability of poor rural households in the project area. This will be
through increased sustainable production, productivity and climate resilience
of smallholder farmers with increased and profitable access to domestic and
export markets.
Job Summary: The
Procurement officer will be responsible for coordinating the procurement
function based on GoU and IFAD guidelines and procedures. The incumbent will also
provide leadership and guidance to all PMU and local government project staff
on procurement issues for goods, services and construction contracts.
Key Duties and Responsibilities: 
  • Regularly
    review and provide more detail, where required, on the procurement
    sections of the draft PIM
  • Work
    closely with other members of the PMU, local government and implementing
    partners, prepare the rolling 18-month procurement plan for works, goods
    and services required by the project and submit same for approval by the
    PPC and IFAD along with the AWPB
  • Manage
    the orientation for all district local governments and implementing
    agencies on the principles and application of procurement procedures and
    guidelines for PRELNOR and use of the PIM guidelines
  • Mentor,
    supervise and guide, where needed, on the preparation and collation of
    tender and contract documents for specific procurements according to GoU
    and IFAD guidelines
  • Support
    the members of the PMU and other implementing partners in preparation of
    TORs and contractual documents and ensure that responsible district and
    national government agencies have necessary inputs into the preparation
    process
  • Prepare
    tender notices and advertisements in appropriate national and
    international papers and websites as required
  • Review
    and advise on tender evaluation reports prepared by the Districts and
    other implementing agencies and make necessary follow-up
  • Maintain
    procurement files containing high quality and readily available
    information for review by supervision missions
  • Maintain
    the contract register and regularly update the same with monitoring data
    on progress of all contracts
  • Regularly
    report in writing to the project coordinator on potential or actual
    violation of contractual terms by contractors and service providers for
    appropriate sanctions
  • Carry
    out any other duties assigned by the project coordinator.
Qualifications, Skills and Experience: 
  • The
    procurement officer should hold a Bachelor’s degree in Procurement and
    Logistics Management, or related field from a recognised University or
    Institution, plus professional qualifications e.g. CIPS.
  • A
    minimum of eight years’ experience dealing with procurement of civil
    works, goods and services, and with the award of contracts for
    Government/donor funded programmes
  • Prior
    experience in working within the Government procurement processes
  • Experience
    in preparing tender and contract documents for national and international
    competitive bidding
  • Detailed
    knowledge and understanding of Public Procurement Regulations including
    the PPDA regulations, as well as procurement guidelines for IFAD and the
    World Bank
  • Computer
    literacy skills
  • Excellent
    oral and written communication skills in both English and national
    languages
  • Excellent
    interpersonal and communication skills.
  • Excellent
    organizational skills and knowledge of strategic planning.
How to Apply: 
All suitably
qualified and interested candidates should send their applications accompanied
with detailed curriculum vitae, copies of academic certificates, transcripts
and testimonials including names and addresses of three referees to: Ag.
Permanent Secretary, Ministry of Local Government, Worker’s House, 3rd Floor,
P.O. Box 7037 Kampala. Uganda
Deadline: 14th August, 2015

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