Job Title: Voucher Data Officer
Organization: Marie Stopes
International (MSI)
International (MSI)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior ICT
Officer
Officer
Ref: 005/08/2015
About US:
Marie Stopes
International (MSI) is a global non-profit organisation providing personalised
contraception and safe post-abortion care services to women and girls. Our
local teams of professionals are passionate about the work they do in
communities across 37 countries. The services we provide give a woman the power
to choose when she has children so that she is free pursue her plans and dreams
for herself and her family.
International (MSI) is a global non-profit organisation providing personalised
contraception and safe post-abortion care services to women and girls. Our
local teams of professionals are passionate about the work they do in
communities across 37 countries. The services we provide give a woman the power
to choose when she has children so that she is free pursue her plans and dreams
for herself and her family.
Job Summary: The Voucher Data Officer will support the
Senior ICT Officer by accurately entering all voucher claims into the claims
processing platform to support the timely reimbursement of services delivered
by voucher service providers. The claims processing platform uses unique serial
numbers and barcodes on vouchers along with customized claim processing
software to promote best-in-field voucher management. Claims processing
officers are expected to undertake data entry of client information, medical
details and services received for between 60 – 100 clients per day. The voucher Data Entrants are responsible for
ensuring the data input into the claims processing system is a true
representation of the claim form and any abnormalities are noted and flagged in
the system.
Senior ICT Officer by accurately entering all voucher claims into the claims
processing platform to support the timely reimbursement of services delivered
by voucher service providers. The claims processing platform uses unique serial
numbers and barcodes on vouchers along with customized claim processing
software to promote best-in-field voucher management. Claims processing
officers are expected to undertake data entry of client information, medical
details and services received for between 60 – 100 clients per day. The voucher Data Entrants are responsible for
ensuring the data input into the claims processing system is a true
representation of the claim form and any abnormalities are noted and flagged in
the system.
Key Duties and Responsibilities:
1.
Accurate data input of all paper voucher claims submitted to the support office
into the claims processing system.
Accurate data input of all paper voucher claims submitted to the support office
into the claims processing system.
·
In charge of scanning data with proper documentation.
In charge of scanning data with proper documentation.
·
Key data into the claims processing system as per
the programmed instructions.
Key data into the claims processing system as per
the programmed instructions.
2.
Incorrect or incomplete claims to be recorded and reported in the claims
processing system for vettors:
Incorrect or incomplete claims to be recorded and reported in the claims
processing system for vettors:
·
Abnormalities in the claims form to be noted and
input into the system for vetters notice.
Abnormalities in the claims form to be noted and
input into the system for vetters notice.
·
Cross check the summary sheets match the detailed
data in the claims form.
Cross check the summary sheets match the detailed
data in the claims form.
·
Take part in the pre-processing of data to locate
missing information and make corrections as necessary.
Take part in the pre-processing of data to locate
missing information and make corrections as necessary.
·
Document and report common data entry
errors/incompleteness to the Senior ICT Officer.
Document and report common data entry
errors/incompleteness to the Senior ICT Officer.
3.
Paper records to be appropriately maintained and filed in line with the
stipulated administrative process once entered into the claims system.
Paper records to be appropriately maintained and filed in line with the
stipulated administrative process once entered into the claims system.
·
Ensure paper records are filed in the appropriate
filing system for easy location of processed and unprocessed file at the end of
each day.
Ensure paper records are filed in the appropriate
filing system for easy location of processed and unprocessed file at the end of
each day.
·
Manage and process all data with confidentiality and
ensure all data protection mechanism is strictly adhered to.
Manage and process all data with confidentiality and
ensure all data protection mechanism is strictly adhered to.
4.
Monthly clean-up of recorded data to reconcile any data inconsistencies in the
system:
Monthly clean-up of recorded data to reconcile any data inconsistencies in the
system:
·
Correct any data errors in the system at the end of
each month as identified by the data management team.
Correct any data errors in the system at the end of
each month as identified by the data management team.
·
Actively monitor the system for malfunctions; report
malfunctions to appropriate personnel.
Actively monitor the system for malfunctions; report
malfunctions to appropriate personnel.
·
Perform any other duties as assigned by the Senior
ICT Officer.
Perform any other duties as assigned by the Senior
ICT Officer.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Voucher Data Officer
vacancies should hold diplomas in Information technology, Social sciences,
Statistics or any related discipline
The ideal candidate for the Voucher Data Officer
vacancies should hold diplomas in Information technology, Social sciences,
Statistics or any related discipline
·
At least one year of data entry experience.
At least one year of data entry experience.
·
Prior experience in operating various
work-processing software, spreadsheets, and database programs
Prior experience in operating various
work-processing software, spreadsheets, and database programs
·
Working knowledge of Family Planning an added
advantage
Working knowledge of Family Planning an added
advantage
·
Past exposure and experience of data entry desirable
Past exposure and experience of data entry desirable
·
Demonstrated ability to maintain high levels of
confidentiality
Demonstrated ability to maintain high levels of
confidentiality
·
Excellent communication skills
Excellent communication skills
·
Proven ability to work well in a team
Proven ability to work well in a team
The Voucher Data
Entrant is required to demonstrate MSI Uganda’s core values of:
Entrant is required to demonstrate MSI Uganda’s core values of:
·
Accountability of all staff to each other and our
clients and stakeholders
Accountability of all staff to each other and our
clients and stakeholders
·
Equality of opportunity and access
Equality of opportunity and access
·
Value for money in the management of our resources
Value for money in the management of our resources
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their electronic
applications including a cover letter, updated CV and academic documents via
E-mail to: [email protected].
qualified and interested candidates are encouraged to send their electronic
applications including a cover letter, updated CV and academic documents via
E-mail to: [email protected].
Deadline: 21st August, 2015
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