Fresher Procurement Assistant Careers – United States US Embassy CDC

Job Title:       Procurement Assistant
Organisation: United States
Embassy, US Mission in Uganda
Duty Station: Centers for
Disease Control (CDC), Entebbe, Uganda
Salary Grade: Grade 7
(Ugshs. 39,776,655 to 57,966,365 p.a. Inclusive of allowances)  
About US Embassy:
Welcome to the
United States Embassy in Kampala, Uganda. 
The United States has enjoyed diplomatic relations with Uganda for over
30 years.  Ambassador Scott H. DeLisi
currently heads the U.S Mission to Uganda. 
The Mission is composed of several offices and organizations all working
under the auspices of the Embassy and at the direction of the Ambassador.
Among the
offices operating under the U.S Mission to Uganda are:
·        
United States Agency for International Development
(USAID)
·        
Centers for Disease Control (CDC)
·        
Peace Corps (PC)
About CDC:
The Centers for
Disease Control and Prevention (CDC) is an international public health agency
engaged in HIV prevention and care programs and research activities in
Uganda.  CDC offers excellent career
opportunities for professional growth, training, and collaboration with other
health professionals. The main CDC offices are located at the Uganda Virus
Research Institute (UVRI) in Entebbe.
Job Summary:  The Procurement Assistant will support the US
Embassy in the executing of the day-to-day procurement duties from inception of
acquisition to final rendering upon receipts. Assume duties of Procurement
Officer when absent.
Key Duties and Responsibilities:  
·        
Provide the CDC Procurement Agent with daily status
reports on all open Purchase Requests/Orders
·        
Carries out price/backup research for processing of
Purchase Orders/Contracts and all other applicable procurement modes. Obtains
competitive price quotations from both local and offshore vendors. Research is
carried out by e-mails, telephone and catalog reviews.
·        
The incumbent will also be responsible for
accomplishing local purchases with petty cash and typing out Purchase Orders.
Follow
up/Expediting of Orders:
·        
Issue purchase orders & makes request for
acknowledgement of orders and expected time of delivery from vendors. In case
of partial deliveries, ensures that the remainder of all partially delivered
orders are fully supplied by an agreed upon future date with the vendor. This
is handled by ongoing weekly communication with the vendor either through
e-mail, telephone calls or in person as needed.
·        
Verify invoices by ensuring that they tally with
both the Receiving Reports and Purchase Orders. Once verified, the incumbent
will process payment by attaching copies of the Receiving Reports and invoices
to the original Purchase Order which is then forwarded to the Financial
Management Center (FMC) for disbursement.
·        
The incumbent files procurement documents and
correspondence daily in accordance with the established procurement Standard
Operating Procedures.
Qualifications, Skills and Experience:
NOTE:  All
applicants must address each selection criterion detailed below with specific
and comprehensive information supporting each item.
·        
The ideal candidate for the US Embassy Procurement
Assistant should hold a diploma in Purchasing and supplies or procurement or
related field is required.
·        
At least two years of progressively more responsible
experience in procurement is required.
·        
Detailed working knowledge of US Government
regulations and their application to specific situations, in-depth use of
catalogue and equipment indexes.
·        
Excellent organizational skills, sense of priority,
ability to understand and process various types of USG documents; computer
skills in various programs; ability to type at least 40 wpm, are all required
·        
Language Proficiency: List both
English and host country language(s) by level and specialization. Level III
English language capability (good working knowledge) is required.
How to Apply:
All those
interested in working with the US mission in Kampala should send their
applications and strictly adhere to the following:
·        
Universal Application for Employment as a Locally
Employed Staff or Family Member (DS-174) Download it Here.
·        
A current resume or curriculum vitae.
·        
Candidates who claim US Veterans preference must
provide a copy of their Form DD-214 with their application.  Candidates who claim conditional US Veterans
preference must submit documentation confirming eligibility for a conditional
preference in hiring with their application.
·        
Any other documentation (e.g. essays,
transcripts/certificates, awards) that addresses the qualification requirements
of the position as listed above.
Submit
Application To:
Human Resources
Office
By email at
KampalaHR@state.gov
NB: Only electronic submissions will be accepted and
only shortlisted candidates will be contacted.
Please clearly
indicate the position applied for in the subject area of the email submission.
Please use
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) and
please send all documents in one file attachment.
Telephone:  0414-306001/259-791/5
Deadline: 24th August 2015
The US Mission
in Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State
also strives to achieve equal employment opportunity in all personnel
operations through continuing diversity enhancement programs.

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