Job Title: Finance Officer
Organisation: Marie Stopes
International (MSI)
International (MSI)
Duty Station: Kampala, Uganda
Reports to: Finance
Manager
Manager
Ref: 003/08/2015
About US:
Marie Stopes
International (MSI) is a global non-profit organisation providing personalised
contraception and safe post-abortion care services to women and girls. Our
local teams of professionals are passionate about the work they do in
communities across 37 countries. The services we provide give a woman the power
to choose when she has children so that she is free pursue her plans and dreams
for herself and her family.
International (MSI) is a global non-profit organisation providing personalised
contraception and safe post-abortion care services to women and girls. Our
local teams of professionals are passionate about the work they do in
communities across 37 countries. The services we provide give a woman the power
to choose when she has children so that she is free pursue her plans and dreams
for herself and her family.
Job Summary: The Finance Officer
will be responsible for the correct and appropriate accounting and management
of Stock and Payments financial transactions of MS Uganda. The incumbent will be ensuring accurate
valuation and posting of Stock transactions (supported by correct documentation).
The Finance Officer will mainly use financial
data to analyse performance, raise key issues, and monitor performance to
ensure delivery of measurable results and demonstrate strong fiscal management
of resources.
will be responsible for the correct and appropriate accounting and management
of Stock and Payments financial transactions of MS Uganda. The incumbent will be ensuring accurate
valuation and posting of Stock transactions (supported by correct documentation).
The Finance Officer will mainly use financial
data to analyse performance, raise key issues, and monitor performance to
ensure delivery of measurable results and demonstrate strong fiscal management
of resources.
Key Duties and Responsibilities:
1.
Transactions and Financial Reporting:
Transactions and Financial Reporting:
·
Entered Stock is correctly valued / costed in SUN.
Entered Stock is correctly valued / costed in SUN.
·
Ensure Stock transactions are coded correctly and
appropriately in SUN to capture receipts, issues and expires (Writeoff).
Ensure Stock transactions are coded correctly and
appropriately in SUN to capture receipts, issues and expires (Writeoff).
·
Ensure Stock transactions entered have the
appropriate documentation and approvals as per MSI Uganda policies and donor
compliance.
Ensure Stock transactions entered have the
appropriate documentation and approvals as per MSI Uganda policies and donor
compliance.
·
Raise any instances of incorrect documentation to
the party responsible for submission for correction and resubmission.
Raise any instances of incorrect documentation to
the party responsible for submission for correction and resubmission.
·
Work closely with P&L to review & advise
monthly and annual stock holding requirements.
Work closely with P&L to review & advise
monthly and annual stock holding requirements.
·
Ensure monthly and annual physical stock counts and
reconciliations are carried out
Ensure monthly and annual physical stock counts and
reconciliations are carried out
·
The incumbent will prepare and submit the monthly
stock reports for the Finance Manager to track stock holding positions, variancies,
location and condition (Expiry)
The incumbent will prepare and submit the monthly
stock reports for the Finance Manager to track stock holding positions, variancies,
location and condition (Expiry)
·
Prepare supporting schedules and provide variance
explanations for internal and external audits
Prepare supporting schedules and provide variance
explanations for internal and external audits
·
The incumbent will support field teams in ensuring
up-to-date inventory / stock management
The incumbent will support field teams in ensuring
up-to-date inventory / stock management
2.
Financial Management & Processing:
Financial Management & Processing:
·
Manage all program petty cash
Manage all program petty cash
·
The incumbent will ensure all payments are entered
into the online banking module (NBOL) in line with MSU financial policies and
procedures
The incumbent will ensure all payments are entered
into the online banking module (NBOL) in line with MSU financial policies and
procedures
·
The incumbent will make sure all payments being
processed are duly authorized and accompanied with adequate supporting
documents
The incumbent will make sure all payments being
processed are duly authorized and accompanied with adequate supporting
documents
·
VAT Returns preparation and filing
VAT Returns preparation and filing
Key Performance Indicators:
·
Petty cash coded and reimbursed as per MSI
guidelines and reconciled by 21st every month
Petty cash coded and reimbursed as per MSI
guidelines and reconciled by 21st every month
·
Timely processing of payments in NBOL
Timely processing of payments in NBOL
·
All payments processed accompanied with relevant
support documents
All payments processed accompanied with relevant
support documents
·
VAT returns prepared, reviewed , authorised and
handed in by 45th after the quarter
VAT returns prepared, reviewed , authorised and
handed in by 45th after the quarter
·
100% of stock transactions posted supported with
relevant documents
100% of stock transactions posted supported with
relevant documents
·
Stock in SUN reconciled updated by the 10th of every
month
Stock in SUN reconciled updated by the 10th of every
month
·
Monthly stock reconciliation reports available
Monthly stock reconciliation reports available
·
Annual stock take conducted
Annual stock take conducted
·
Stock report shared by the 10th every month
Stock report shared by the 10th every month
Qualifications, Skills and
Experience:
Experience:
·
The incumbent should hold a Bachelor of Accountancy
degree.
The incumbent should hold a Bachelor of Accountancy
degree.
·
Past exposure and sound financial management
experience at a similar level (donor funded and private sector preferred)
Past exposure and sound financial management
experience at a similar level (donor funded and private sector preferred)
·
Excellent knowledge of financial management systems,
accounting and reporting
Excellent knowledge of financial management systems,
accounting and reporting
·
Working knowledge of donor contract requirements for
budgeting and reporting
Working knowledge of donor contract requirements for
budgeting and reporting
·
Ability to perform under pressure, handle heavy
workloads, and meet stringent reporting deadlines
Ability to perform under pressure, handle heavy
workloads, and meet stringent reporting deadlines
·
Keen attention to detail
Keen attention to detail
·
Practical experience with electronic accounting
systems; knowledge of SUN Systems and mobile money essential
Practical experience with electronic accounting
systems; knowledge of SUN Systems and mobile money essential
·
Able to communicate effectively at all levels
Able to communicate effectively at all levels
·
Cross-functional team player
Cross-functional team player
·
Fluency in more than one Ugandan language desirable
Fluency in more than one Ugandan language desirable
The Finance
Officer is required to demonstrate MSI Uganda’s core values of:
Officer is required to demonstrate MSI Uganda’s core values of:
·
Accountability of all staff to each other and our
clients and stakeholders
Accountability of all staff to each other and our
clients and stakeholders
·
Equality of opportunity and access
Equality of opportunity and access
·
Value for money in the management of our resources
Value for money in the management of our resources
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their electronic
applications including a cover letter, updated CV and academic documents via
E-mail to: [email protected].
qualified and interested candidates are encouraged to send their electronic
applications including a cover letter, updated CV and academic documents via
E-mail to: [email protected].
Deadline: 21st August, 2015
For More
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline
Ugandan Jobs, Please Visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline