Job
Title: Accounts
Payable Accountant
Title: Accounts
Payable Accountant
Organisation: DSV
Air and Sea Ltd
Air and Sea Ltd
Duty
Station: Kampala, Uganda
Station: Kampala, Uganda
About
US:
US:
DSV Air and Sea
Ltd is a global supplier of transport and logistics services. We have offices
in more than 70 countries and an international network of partners and agents,
making us a truly global player that offers services worldwide. The effective,
professional solutions provided by the company’s 23,000 employees enabled DSV
to record worldwide revenue of 6.5 billion euro for 2014
Ltd is a global supplier of transport and logistics services. We have offices
in more than 70 countries and an international network of partners and agents,
making us a truly global player that offers services worldwide. The effective,
professional solutions provided by the company’s 23,000 employees enabled DSV
to record worldwide revenue of 6.5 billion euro for 2014
Job Summary: The Accounts
Payable Accountant will mainly be responsible for the timely settlement of
creditor/supplier invoices, creditor/supplier account reconciliations and for
ensuring that payments are planned and managed efficiently as per the available
working capital
Payable Accountant will mainly be responsible for the timely settlement of
creditor/supplier invoices, creditor/supplier account reconciliations and for
ensuring that payments are planned and managed efficiently as per the available
working capital
Key Duties and Responsibilities:
·
Receive and review vendor invoices to ensure that
all the information appearing on them is accurate and complete (e.g. TIN, VAT,
amount)
Receive and review vendor invoices to ensure that
all the information appearing on them is accurate and complete (e.g. TIN, VAT,
amount)
·
Ensure the timely data entry of invoices into the
accounting system
Ensure the timely data entry of invoices into the
accounting system
·
Coordinate with Operations to ensure all AP invoices
are accurately and timely entered into the accounting system and disputes
addressed immediately
Coordinate with Operations to ensure all AP invoices
are accurately and timely entered into the accounting system and disputes
addressed immediately
·
Actively monitor the aging of vendor invoices to
ensure payments are executed timely as per the agreed payment terms
Actively monitor the aging of vendor invoices to
ensure payments are executed timely as per the agreed payment terms
·
Carry out weekly vendor statement reconciliation to
ensure that there is no dispute, that invoices are posted into the accounting
system and there are no unallocated payments on customer accounts
Carry out weekly vendor statement reconciliation to
ensure that there is no dispute, that invoices are posted into the accounting
system and there are no unallocated payments on customer accounts
·
Ensure timely settlement of inter-company payables
as per IC rules and proper account reconciliation and timely dispute resolution
Ensure timely settlement of inter-company payables
as per IC rules and proper account reconciliation and timely dispute resolution
·
Ensure correct vendor master data is maintained e.g.
Ensure correct payment terms are updated in the system, no duplicate vendor
codes etc.
Ensure correct vendor master data is maintained e.g.
Ensure correct payment terms are updated in the system, no duplicate vendor
codes etc.
·
Ensure that invoices are approved as per company
policy and there is strict adherence to the DSV Africa authorization policy
regarding approval limits
Ensure that invoices are approved as per company
policy and there is strict adherence to the DSV Africa authorization policy
regarding approval limits
·
Prepare weekly payment plans and get authorization
from CFO to make payments every Friday accordingly as per the available cash
flow
Prepare weekly payment plans and get authorization
from CFO to make payments every Friday accordingly as per the available cash
flow
·
Month end account reconciliation: Reconcile
individual customer sub ledgers to the general ledger.
Month end account reconciliation: Reconcile
individual customer sub ledgers to the general ledger.
Petty
cash and IOU accounts
cash and IOU accounts
·
Responsible for posting petty cash JVs to the
correct GL accounts and ensuring GL balances are reconciled and matched with
physical cash count at end of day every day.
Responsible for posting petty cash JVs to the
correct GL accounts and ensuring GL balances are reconciled and matched with
physical cash count at end of day every day.
·
Ensure adherence to company rules regarding cash.
Cash payments to vendors should be kept to a minimum and only authorized by the
CFO, CM or BM
Ensure adherence to company rules regarding cash.
Cash payments to vendors should be kept to a minimum and only authorized by the
CFO, CM or BM
·
Follow up of IOUs and advances
Follow up of IOUs and advances
Customer
Service: Provide a high level of
customer service to internal and external customers
Service: Provide a high level of
customer service to internal and external customers
Administration
·
Manage all office equipment and other low value
assets
Manage all office equipment and other low value
assets
·
Ensuring proper filing of accounting documents and
other company documents
Ensuring proper filing of accounting documents and
other company documents
·
Ensure the confidentiality and security of all
financial information
Ensure the confidentiality and security of all
financial information
Tax:
In charge of filing monthly VAT returns
In charge of filing monthly VAT returns
Others:
·
Be a team player and contribute to the overall
performance of the Finance department
Be a team player and contribute to the overall
performance of the Finance department
·
Provide assistance to external auditors
Provide assistance to external auditors
·
Perform any other duties assigned by direct manager
from time to time
Perform any other duties assigned by direct manager
from time to time
Qualifications, Skills and
Experience:
Experience:
·
The Accounts Payable Accountant should preferably
hold a degree in Accounting, Finance or Insurance
The Accounts Payable Accountant should preferably
hold a degree in Accounting, Finance or Insurance
·
At least two years of related experience
At least two years of related experience
·
Fluency in both written and spoken English
Fluency in both written and spoken English
·
Computer IT skills i.e. proficiency in MS Office (in
general)MS Word, MS Excel, MS Outlook
Computer IT skills i.e. proficiency in MS Office (in
general)MS Word, MS Excel, MS Outlook
How to Apply:
All suitably
qualified and interested candidates should preferably send an updated CV and
application to:
qualified and interested candidates should preferably send an updated CV and
application to:
People
Performance Group
Performance Group
Plot 8 Kitante
Close, Kitante,
Close, Kitante,
Kampala. Uganda
Or
Email: [email protected]
Deadline: 6th August, 2015 by
5pm
5pm
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