Job Title: Accounts and Administration Officer
Organisation: Legal Aid
Service Providers Network (LASPNET)
Service Providers Network (LASPNET)
Duty Station: Kampala, Uganda
Reports to: Finance &
Administration Manager
Administration Manager
About LASPNET:
The Legal Aid
Service Providers Network (LASPNET) is a national member-based Non-Governmental
Organisation established in Uganda to harness, strengthen, and sustain
synergies among Legal Aid Service Providers (LASPs) in complementing Government
of Uganda’s efforts for enhancing access to justice. Therefore, the LASPNET
Secretariat coordinates the implementation of shared activities among LASPs
with major focus on improving the quality of service delivery, monitoring and
evaluation frameworks, policy reform approaches, capacity building initiatives,
and various strategic mechanisms in setting legal aid agenda. The Democratic
Governance Facility (DGF) has given support to LASPNET towards implementation
of project activities across the Justice, Law, and Order Sector with focus on
improving coordination structures, monitoring and evaluation frameworks, policy
reform approaches, capacity building initiatives, and various strategic
mechanisms for taking a more proactive role in setting legal aid agenda.
Service Providers Network (LASPNET) is a national member-based Non-Governmental
Organisation established in Uganda to harness, strengthen, and sustain
synergies among Legal Aid Service Providers (LASPs) in complementing Government
of Uganda’s efforts for enhancing access to justice. Therefore, the LASPNET
Secretariat coordinates the implementation of shared activities among LASPs
with major focus on improving the quality of service delivery, monitoring and
evaluation frameworks, policy reform approaches, capacity building initiatives,
and various strategic mechanisms in setting legal aid agenda. The Democratic
Governance Facility (DGF) has given support to LASPNET towards implementation
of project activities across the Justice, Law, and Order Sector with focus on
improving coordination structures, monitoring and evaluation frameworks, policy
reform approaches, capacity building initiatives, and various strategic
mechanisms for taking a more proactive role in setting legal aid agenda.
Job Summary: The Accounts and
Administration Officer will be responsible for the managing all the
administrative duties and provide support in accounting for the network.
Administration Officer will be responsible for the managing all the
administrative duties and provide support in accounting for the network.
Key Duties and Responsibilities:
·
Carry out all duties in compliance with the finance
and Human Resource policy of LASPNET
Carry out all duties in compliance with the finance
and Human Resource policy of LASPNET
·
The job holder will be tasked with the preparation
of periodic administration and other relevant reports.
The job holder will be tasked with the preparation
of periodic administration and other relevant reports.
·
Responsible for the management of petty cash,
expenses, mileage claims, income and expenditure records
Responsible for the management of petty cash,
expenses, mileage claims, income and expenditure records
·
Routinely receive and enter requisitions into the
accounting system for all expenses
Routinely receive and enter requisitions into the
accounting system for all expenses
·
The incumbent will also ensure that all requisitions
are fully authorized and proper supporting documents attached
The incumbent will also ensure that all requisitions
are fully authorized and proper supporting documents attached
·
Manage the staff attendance register and monitor
their leave spells
Manage the staff attendance register and monitor
their leave spells
·
Offer general supervision over the support staff in
running work related errands like driving, messenger, and cleaning
Offer general supervision over the support staff in
running work related errands like driving, messenger, and cleaning
·
Manage the monthly roster of interns and volunteers
in liaison with line managers
Manage the monthly roster of interns and volunteers
in liaison with line managers
·
Maintain an up-to-date register for assets and
follow-up needed supplies
Maintain an up-to-date register for assets and
follow-up needed supplies
·
Perform any other duties as may be assigned by the Finance
& Administration Manager
Perform any other duties as may be assigned by the Finance
& Administration Manager
Qualifications, Skills and Experience:
·
The ideal candidate should preferably hold a Bachelor’s
Degree in business administration, Commerce, or Business development studies.
The ideal candidate should preferably hold a Bachelor’s
Degree in business administration, Commerce, or Business development studies.
·
Possession of Part qualification in ACCA or CPA will
be an added advantage.
Possession of Part qualification in ACCA or CPA will
be an added advantage.
·
A minimum of three or more years’ experience in a
similar role for handling administration, HR and accounts support tasks.
A minimum of three or more years’ experience in a
similar role for handling administration, HR and accounts support tasks.
·
Working knowledge of organizational administration
is a must and basic accounting practices for donor funded Non-Governmental
organizations.
Working knowledge of organizational administration
is a must and basic accounting practices for donor funded Non-Governmental
organizations.
How to Apply:
All suitably
qualified and interested candidates are encouraged to send their applications,
updated CVs and credentials to: The Executive Director indicating in the
subject line the name of position being applied for to: [email protected].
qualified and interested candidates are encouraged to send their applications,
updated CVs and credentials to: The Executive Director indicating in the
subject line the name of position being applied for to: [email protected].
Deadline: 10th August 2015
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