World Vision Non-profit Jobs – Logistics and Administration Manager

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Organisation: World Vision International
Duty
Station: Kampala,
Uganda
Reports to: Associate Director Support Services
About WVU:
World Vision International is a Christian Relief, Development and
Advocacy Non-Government Organization dedicated to working with children,
families and communities to overcome poverty and injustice. We currently work
in over 41 districts in Uganda. World Vision is committed to the protection of
children and we will not employ people whose background is not suitable for
working with children. All employment is conditioned upon the successful
completion of all applicable background checks, including criminal record
checks where possible. “Our Vision for every child, Life in all its fullness.
Our prayer for every Heart, the will to make it so.”
Job Summary:  The Logistics and Administration Manager will
be responsible for the management of Administration and Logistics functions where
the duties will include keeping inventory of vehicles and managing of repairs,
service and maintenance and supply of fleet accessories, budgeting and
financial reporting, scheduling maintenance and rotation of vehicles, training
of fleet management team and other staff and appropriate duties. In
administration the responsibilities will include effective events management,
managing expatriate/ international staff travel and accommodations, assets
management among others. Provide support to the Support services Division team
to enhance efficient & effectiveness for WVU ministry delivery.
Key Duties and Responsibilities: 
1. Planning and Strategic Role:
  • In
    charge of planning for WVU Administration and fleet to ensure cost
    effectiveness and reliability of WVU fleet.
  • Implement
    and maintain administration and fleet management policies, systems and
    procedures.
  • Maintain
    WVU fleet disposal schedule and initiate disposal processes according to
    world Vision policies.
  • Work
    closely with the Programme Manager Operations to plan for the order,
    receipt, storage and distribution of Goods In Kind (GIK).
  • Take
    part in budgeting process for the department.
2. Fleet Management:
  • Strengthen
    Standardization and enforcement of fleet management procedures, guidelines
    and processes and implement a life-cycle management system as per program
    mobility project
  • Keenly
    analyze and disseminate information from fleet management system for
    management decision
  • Ensure
    that all organizations motor vehicles and motorcycles are properly insured
    in accordance with the set policies.
  • Actively
    promote and spearhead safety driving /riding of motorcycles and motor
    vehicles in the organization.
  • In
    charge of the management of the disposal process of the WVU Vehicles and
    motorcycles in accordance with the WVU disposal policy.
  • Management
    of fleet and logistics related contracts for goods and services
  • Analyze
    vehicle status and cost upkeep, provide recommendations on vehicle
    disposal and replacement.
  • Technically
    support the implementation of the security management plan for the country
    program through providing adequate transport planning and support.
3. Administration Function:
  • Manage
    the administrative functions of the organisation on day to day basis
  • Ensures
    effective management of the office security in liaison with the security
    department.
  • Maintain
    a system of asset management in line with World Vision guidelines.
  • Ensures
    effective management of office premises and good facility management
  • Ensure
    that effective and efficient events management and logistics are delivered
    to staff
  • Manage
    the administrative logistics of expatriate and international staff
  • Monitor
    the contracts in the administration department to achieve value for money.
4. People Management:
  • Ensure
    effective performance management processes according to WVU policies are
    implemented
  • Manage,
    supervise, coach and mentor staff and build a team to achieve results
  • Provide
    and strengthen support to Administration, fleet, logistics and GIK staff
    to perform and accomplishment tasks and career advancement.
  • Identify
    and encourage/recommend staff to undertake skills and capacity enhancement
    programs and provides coaching for performance.
  • Offer
    oversight responsibility to other administration and logistics functions
    within the field offices
  • Regularly
    review procedures and guidelines for Warehouse within the organisation
  • Provide
    guidance on general management of fleet, transportation and distribution.
  • Review
    of the logistics guidelines share with staff accordingly
5. Safety and Compliance:
  • Boost
    and coordinate drivers defensive driving training and riders motorcycle
    skills development for all World Vision to ensure drivers/riders safety on
    the road.
  • Work
    with safety and compliance officer in ensuring that WV security is in
    compliance with the Core Security Requirements (CSR).
Qualifications, Skills and Experience: 
  • The
    ideal candidate should preferably hold a University Degree in Business
    Administration/Logistics or an equivalent.
  • Qualification
    in logistics management or Administration is mandatory. At least a level
    of professional qualification of CIPS or CILT or an equivalent in
    Administration.
  • Three
    or more years’ managerial experience in Administration, Logistics and
    Fleet Management
  • Five
    years’ driving experience with a clean permit
  • Excellent
    analytical and report writing skills.
  • High
    level of integrity and stewardship
  • Committed
    to the World Vision values and ethics
NB: The
position is open to Only Ugandan Nationals.
How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting
World Vision International’s e-recruitment jobs portal at the web link below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal.  Qualified female candidates are
particularly encouraged to apply.
Deadline: 27th July,
2015.
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