Procurement Assistant Job Placement – International Organization for Migration (IOM)

Organization: International Organization for Migration
Kampala, Uganda
Reports to: Resource
Management Officer
The International Organization for
Migration (IOM), established in 1951, is the leading international
intergovernmental organization dealing with migration.  IOM works to help ensure the orderly and
humane management of migration, to promote international cooperation on
migration issues, to assist in the search for practical solutions to migration
problems and to provide humanitarian assistance to migrants in need, including
refugees and internally displaced people. Since 1988, IOM Uganda mission
performs all of its interventions with the specific mandate to work globally
with migration related issues. We are committed to the principle that humane
and orderly migration benefits migrants and society. IOM Uganda works with the
government of Uganda, NGOs and UN agencies and receives support from donor
governments and UN funds.
Key Duties and Responsibilities: 
  • In
    charge of preparing documentation necessary to apply for duty MFA Form/VAT
    exemptions applications for IOM procured goods and services.
  • In
    charge of receiving quotation request form from users and source
    quotations from registered suppliers through the established IOM
  • Receive
    and compile quotations from suppliers and prepare the Bid Analysis for
    review by the project manager and approval by CoM and ensure that all the
    necessary information is stated on the bid analysis.
  • Where
    appropriate, to actively seek the best prices, terms and conditions for
    IOM through negotiation and in consideration of IOM’s purchasing power.
  • In
    charge of raising purchase orders and send them to the supplier
    identified/approved through the Bid Analysis.
  • Keenly
    track, maintain and update purchase orders in a serialised manner and
    ensure copies goes to the relevant parties per the procurement procedures.
  • Consolidate
    all relevant procurement documentations (GRN, delivery note, purchase
    order, etc) and prepare payments requests for submission to accounts.
  • In
    charge of preparing PRs and LPOs and ensure POs are prepared in SAP,
    Released, MIRO and MIGO by the relevancy personnel.
  • Ensure
    the absolute application of IOM’s standards of conduct in dealing with
    IOM’s suppliers, ensuring all transactions are conducted with absolute
    probity, and that any concerns about irregular practices are communicated
    to the Chief of Mission.
  • Perform
    any other duties as may be assigned by the Resource Management Officer.
Qualifications, Skills and
  • The
    ideal candidate for the International Organization for Migration IOM
    Procurement Assistant should hold a Diploma in business management /Bachelor
    of commerce/ Economics or related fields.
  • At
    least four years’ experience in International Organizations or NGOs.
  • Practical
    experience on international procurement.
  • Working
    knowledge on Government requirements on duty exemptions.
  • Past
    exposure and experience on VAT exemptions procedures.
  • Computer
    literacy skills i.e. Proficient in Microsoft Windows and Office.
  • Proficiency
    in both written and spoken English is required.
Personal Competencies:
Technical Competencies:
  • Effectively
    applies specialized knowledge of procurement to timely source goods and
  • Effectively
    works with vendors and service providers in compliance with IOM procedures
    to secure cost-effective quality solutions for IOM
Behavioral Competencies:
1. Accountability
  • Accepts
    and gives constructive criticism
  • Follows
    all relevant procedures, processes, and policies
  • Meets
    deadline, cost, and quality requirements for outputs
  • Monitors
    own work to correct errors
  • Takes
    responsibility for meeting commitments and for any shortcomings
2. Client Orientation: Identifies the immediate and peripheral
clients of own work
3. Continuous Learning:
  • Contributes
    to colleagues’ learning
  • Demonstrates
    interest in improving relevant skills
  • Actively
    shares relevant information
  • Writes
    clearly and effectively, adjusting wording to the intended audience
  • Listens
    effectively and communicates clearly, adapting delivery to the audience
5. Creativity and
develops new ways to resolve problems
6. Performance Management:
Provides constructive feedback
to colleagues
7. Planning and Organizing:
  • Sets
    clear and achievable goals consistent with agreed priorities for self and
  • Identifies
    priority activities and assignments for self and others
  • Organizes
    and documents work to allow for planned and unplanned handovers
  • Identifies
    risks and makes contingency plans
8. Professionalism:
  • Masters
    subject matter related to responsibilities
  • Identifies
    issues, opportunities, and risks central to responsibilities
  • Incorporates
    gender-related needs, perspectives, and concerns, and promotes equal
    gender participation
  • Persistent,
    calm, and polite in the face of challenges and stress
  • Treats
    all colleagues with respect and dignity
  • Works
    effectively with people from different cultures by adapting to relevant
    cultural contexts
  • Knowledgeable
    about and promotes IOM core mandate and migration solutions
9. Teamwork:
  • Actively
    contributes to an effective, collegial, and agreeable team environment
  • Contributes
    to, and follows team objectives
  • Gives
    credit where credit is due
  • Seeks
    input and feedback from others
  • Actively
    supports and implements final group decisions
to Apply:
All those interested in working with the
International Organisation for Migration (IOM) should send their resumes,
evidence of previous works and three professional references attached as one
PDF document electronically via E-mail to: hruganda@iom.int. Please clearly
include the POSITION TITLE in the subject line of the email.
23rd July 2015
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