The Ugandan Jobline

• In
  charge of preparing documentation necessary to apply for duty MFA Form/VAT
  exemptions applications for IOM procured goods and services.
• In
  charge of receiving quotation request form from users and source
  quotations from registered suppliers through the established IOM
  procedures.
• Receive
  and compile quotations from suppliers and prepare the Bid Analysis for
  review by the project manager and approval by CoM and ensure that all the
  necessary information is stated on the bid analysis.
• Where
  appropriate, to actively seek the best prices, terms and conditions for
  IOM through negotiation and in consideration of IOM’s purchasing power.
• In
  charge of raising purchase orders and send them to the supplier
  identified/approved through the Bid Analysis.
• Keenly
  track, maintain and update purchase orders in a serialised manner and
  ensure copies goes to the relevant parties per the procurement procedures.
• Consolidate
  all relevant procurement documentations (GRN, delivery note, purchase
  order, etc) and prepare payments requests for submission to accounts.
• In
  charge of preparing PRs and LPOs and ensure POs are prepared in SAP,
  Released, MIRO and MIGO by the relevancy personnel.
• Ensure
  the absolute application of IOM’s standards of conduct in dealing with
  IOM’s suppliers, ensuring all transactions are conducted with absolute
  probity, and that any concerns about irregular practices are communicated
  to the Chief of Mission.
• Perform
  any other duties as may be assigned by the Resource Management Officer.

• The
  ideal candidate for the International Organization for Migration IOM
  Procurement Assistant should hold a Diploma in business management /Bachelor
  of commerce/ Economics or related fields.
• At
  least four years’ experience in International Organizations or NGOs.
• Practical
  experience on international procurement.
• Working
  knowledge on Government requirements on duty exemptions.
• Past
  exposure and experience on VAT exemptions procedures.
• Computer
  literacy skills i.e. Proficient in Microsoft Windows and Office.
• Proficiency
  in both written and spoken English is required.

• Effectively
  applies specialized knowledge of procurement to timely source goods and
  services
• Effectively
  works with vendors and service providers in compliance with IOM procedures
  to secure cost-effective quality solutions for IOM

• Accepts
  and gives constructive criticism
• Follows
  all relevant procedures, processes, and policies
• Meets
  deadline, cost, and quality requirements for outputs
• Monitors
  own work to correct errors
• Takes
  responsibility for meeting commitments and for any shortcomings

• Contributes
  to colleagues’ learning
• Demonstrates
  interest in improving relevant skills

• Actively
  shares relevant information
• Writes
  clearly and effectively, adjusting wording to the intended audience
• Listens
  effectively and communicates clearly, adapting delivery to the audience

• Sets
  clear and achievable goals consistent with agreed priorities for self and
  others
• Identifies
  priority activities and assignments for self and others
• Organizes
  and documents work to allow for planned and unplanned handovers
• Identifies
  risks and makes contingency plans

• Masters
  subject matter related to responsibilities
• Identifies
  issues, opportunities, and risks central to responsibilities
• Incorporates
  gender-related needs, perspectives, and concerns, and promotes equal
  gender participation
• Persistent,
  calm, and polite in the face of challenges and stress
• Treats
  all colleagues with respect and dignity
• Works
  effectively with people from different cultures by adapting to relevant
  cultural contexts
• Knowledgeable
  about and promotes IOM core mandate and migration solutions

• Actively
  contributes to an effective, collegial, and agreeable team environment
• Contributes
  to, and follows team objectives
• Gives
  credit where credit is due
• Seeks
  input and feedback from others
• Actively
  supports and implements final group decisions

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