Plan International NGO Jobs – Grants Quality and Compliance Coordinator




Organization: Plan International
Duty Station: Kampala, Uganda
Reports to: Compliance Specialist
About Plan:
Founded 75 years ago, Plan International
is one of the oldest and largest children’s development organizations in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary:  The Grants Quality and Compliance
Coordinator supports the Plan Uganda team in compliance management, quality
assurance and coordinates the reporting function for all grants in the
portfolio. He / she manages the grants’ database, filing and archiving.
Key Duties and Responsibilities: 
·        
The
incumbent supports proposal grants making processes to ensure that proposal
development events are well coordinated, held on time and that all key
departments are represented in the process in line with Plan Policies and
procedures.
·        
Support
organization of grant start up workshops ensuring that all departments are
notified on time and key documentation shared to make meaningful contribution
to the process.
·        
Update
the grants reporting schedule on monthly basis to make sure that all project
deliverables are captured and remind grants staff on when the different reports
for their projects are due in line with donor requirements to ensure timely
preparation and submission to National Offices and donors
·        
The
incumbent will receive grants periodic reports from the Program Support Team as
the first key contact in grants, technically review the reports and give
feedback to the teams as may be required and make sure these are submitted to
the compliance Specialist on time for submission in line with donor reporting
requirements.
·        
Ensure
that project teams are oriented on the use of the Plan International Uganda
writing style guide and they work with this tool to support delivery of good
quality reports
·        
Make
sure that key project documents generated by grants teams during implementation
are submitted to the grants unit and effectively filed away in a timely manner.
·        
Manage
the filing and archiving function in the grants unit through posting and
managing information on the “G” drive and hard copies on grants files.
·        
Update
and maintain the grants database and regularly share updates on the grants
profile as may be required.
·        
Communicate
regularly with Project Managers/ coordinators to keep them up-to-date on project
successes and challenges at compliance level.
·        
Ensure
that at project closure, all key documents are completed by the times and
effectively filed away.
·        
While
reviewing project report, make sure they capture and report on the risks
identified at design to ensure effective risk management.
·        
Ensure
Child Protection issues are fully considered and addressed in all grants
·        
Perform
any other duties as assigned by the Compliance Specialist
Qualifications, Skills and Experience:
·        
The
applicants for the Plan International Grants Quality and Compliance Coordinator
vacancy should preferably hold a Bachelor’s degree from a relevant filed
-Social Work and Social Administration, Development studies or Social Sciences
·        
At
least three years’ experience, two of which in a non-profit and/or
international organization;
·        
Accounting
knowledge is an added advantage.
·        
Excellent
writing and communication skills, especially English.
·        
Excellent
coordination and networking skills
·        
Good
information management skills
·        
Computer
literacy i.e. proficiency with business software applications (i.e. Word,
Excel, PowerPoint, Outlook, etc.).
·        
Excellent
interpersonal skills and Self-driven
·        
Ability
to be structured in a flexible environment.
·        
Works
effectively with deadlines
·        
Strong
work ethic with excellent attention to detail.
·        
Honest,
ethical and pleasant manner with positive, can-do attitude.
How to Apply:
All suitably qualified candidates should
send their electronic copies (of not more than 2MB) including application
letters together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history should be included and sent to the undersigned; The Country
Human Resources Manager, Plan Uganda.
Email to: uganda.recruitment@plan-international.org.
NB:
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 16th September, 2015
Deadline: 16th July, 2015
For more of the latest jobs, please visit http://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

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