Plan International NGO Jobs – Grants Compliance Specialist

Organization: Plan International
Duty Station: Kampala, Uganda
Reports to: Resource Mobilization Manager
About Plan:
Founded 75 years ago, Plan International
is one of the oldest and largest children’s development organizations in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The Grants Compliance Specialist will
support the Plan Uganda teams to implement the compliance function in the
design and implementation of grants projects. S/he supports compliance
management, quality assurance and the reporting function for all grants in the
portfolio.
                                                 
Key Duties and Responsibilities: 
·        
Technically
support grants making processes and ensure that all donor compliance
requirements are fully reflected in new project designs, contracts and other
relevant documents in line with donor requirements.
·        
The
incumbent will render support in the development of tools and systems for
developing Plan Uganda’s sub-grants granting function and ensure that sub
granting partners deliver to the expectations of the donor and the
organization.
·        
In
charge of developing and implementing tools and systems that allow for Plan
staff and implementing partners to easily manage and track project deliverables
and ensure quality and timely delivery in line with donor and Plan
requirements.
·        
Build
the capacity of Plan staff and Partners in compliance management and regularly
conduct support visits with to ensure effective compliance management in the organization
in line with donor and Plan Uganda policies.
·        
Offer
technical guidance and support to program teams and partners in the area of
grants compliance management in line with donor rules and the requirements the
organization’s policies.
·        
Give
recommendations for improvements in terms of compliance, effectiveness, and
efficiency in grants implementation and make sure these are effectively
followed and implemented by teams.
·        
Responsible
for the development and oversight of the grants reporting schedule to ensure
good quality reports and compliance with donor reporting requirements in line
with donor contracts.
·        
Ensure
that all projects designed have clear risk Management Plans and that these are
effectively implemented during grant execution.
·        
The
incumbent supports grants closure processes to ensure that these comply with
donor contract and requirements and they are in line with Plan Internationals
policies and standards.
·        
Keenly
analyze common compliance challenges, best practice and lessons across all
grants and share with RMM as part of documentation and knowledge management.
·        
Ensure
Child Protection issues are fully in built in grant design processes and
followed up during implementation.
·        
The
Grants Compliance Specialist will perform any other duties as assigned by the
Resource Mobilization Manager.
Qualifications, Skills and
Experience: 
·        
The
Plan International Grants Compliance Specialist must hold a Bachelor’s degree
required, with a business related field, Social Work and Social Administration
Development studies or Social Sciences
·        
At
least three years’ experience, two years in a non-profit and/or international
organization; accounting knowledge is an added advantage.
·        
Detailed
working knowledge of the rules, regulations and policies associated with financial
regulations and grants management.
·        
Possess
the ability to manage and train staff in a cross-cultural setting.
·        
Excellent
English skills, especially written.
·        
Excellent
coordination and networking skills
·        
Excellent
training and facilitation skills
·        
Prior
experience handling sensitive and confidential information.
·        
Excellent
communication skills
·        
Information
management skills
·        
Financial
and program literacy;
·        
Computer
proficiency with business software applications (i.e. Word, Excel, PowerPoint,
Outlook, etc.).
·        
Excellent
interpersonal skills and Self-driven
·        
Ability
to be structured in a flexible environment.
·        
Ability
to influence and manage change.
·        
Ability
to meet deadlines
·        
Strong
work ethic with excellent attention to detail.
·        
Flexibility
to work during off duty hours if the situation demands
·        
Ability
to multi-task in fast-paced environment
·        
Honest,
ethical and pleasant manner with positive, can-do attitude.
How to Apply:
All suitably qualified candidates should
send their electronic copies (of not more than 2MB) including application
letters together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history should be included and sent to the undersigned; The Country
Human Resources Manager, Plan Uganda.
NB:
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 16th September, 2015
Deadline: 16th July, 2015

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