NGO Careers – Internal Audit Manager at Mildmay




Organization: Mildmay
Uganda
Duty Station: Kampala,
Uganda
Reports to: Executive
Director and Board of Directors
About Mildmay:
Mildmay Uganda (MUg) is a faith-
based local Non-Governmental Organisation (NGO) offering Comprehensive HIV Care
& treatment, Training, Research & General Medical Services; also
providing Health Systems Strengthening to scale up comprehensive HIV/AIDS
Services in 16 districts of Central Uganda.
Job Summary:  The Internal Audit Manager will be in charge
of ensuring an independent systematic, disciplined approach to evaluate and improve
the effectiveness of policies, procedures and standards designed to add value
and improve operations. Also, the incumbent will be responsible for providing
reasonable assurance that compliance with donor requirements, internal control,
corporate governance and risk management systems are functioning as intended.
Key Duties and Responsibilities:  
1. Governance/Board Support: Provide support to the Board in offering
effective oversight in the governance of Mildmay Uganda in order to ensure
systematic functioning of the organization:
  • Schedule,
    prepare and avail accurate and timely reports, minutes and other documents
    for Board Audit Committee meetings
  • Conduct
    periodic awareness/training sessions to sensitize senior management, staff
    on their roles in implementation of policy and risk management, promoting
    an internal audit culture across the organization.
  • Regularly
    provide senior management and the board with an opinion on the adequacy, effectiveness
    and efficiency of the internal controls in the organization
  • Regularly
    report to the Board on significant areas of non-compliance to
    organizational policy or internal controls
  • Actively
    monitor and provide feedback to senior management and the board as
    appropriate on the timely implementation of management or board
    recommendations of fraud prevention measures.
  • Carry
    out reviews to ascertain that a conflict of interest policy exists.
  • Regular
    review the conflict of interest policy to ascertain its adequacy and also
    assess the compliance
2. Review of Organisational
Policies:
To communicate
Mildmay Uganda’s strategic intent to all staff through approved policies by
ensuring that all MUg policies and procedures are updated and ratified for
harmony and systematic implementation of MUg operations
  • Keenly
    assess system gaps to inform development of new policies and review of the
    existing ones
  • In
    charge of developing Internal Audit departmental policies and procedures
  • Offer
    timely support to management team in the development and review of departmental
    policies and procedures for all MUg functions.
  • Ensure
    that all MUg policies and procedures are adequately approved and ratified
    senior management and the Board as appropriate.
  • The
    incumbent will send periodic updates to senior management and the Board on
    the update on the status of all department policies and procedures.
3. Risk Management: Identify and effectively manage Mildmay
Uganda’s organizational risks in order to maximise achievement of
organisational objectives
  • Manage
    the process of identifying MUg key risk areas including identification of
    emerging risks
  • Oversee
    the process of conducting annual organisation-wide risk assessments to
    measure the likelihood and impact of identified risks, i.e. developing parameters,
    methods, and tools for evaluating, categorizing, and prioritising risks-
    likelihood, risk consequence, and thresholds to trigger management action.
  • Assist
    in the development of the organisation’s risk mitigation strategy/ plan,
    proposing appropriate controls including the scope of management and other
    individual accountability and a monitoring plan, to ensure the
    implementation of the strategy/ plan.
  • Responsible
    for preparing and submitting quarterly reports to the Board on risk
    management issues including the risk register and on emerging risks.
  • Send
    quarterly updates to senior management on the implementation of organizational
    risk management strategy/ plan.
4. Sub Grants Support: Ensure that funds advanced to all sub
grantees are utilised efficiently and that there is value for money and accountability is provided for all funds
advanced.
  • Technically
    support the development and improvement of guidelines for the management
    of sub grant activities
  • Support
    sensitization/training of sub grantees on the Mildmay Uganda sub grant management
    guidelines, clearly explaining to them the standards of accountability expected
    of them.
  • Responsible
    for developing and implementing plans for follow up of sub grantee audit
    report actions.
  • In
    charge of the regular review and evaluate the adequacy of accountabilities
    presented by sub grantees.
  • Send
    regular reports on activity areas that require improvement in terms of
    accountability for funds
  • Confirm
    that the planned activities (service delivery, procurement, distribution,
    storage, infrastructural improvements, etc) are carried out efficiently and
    effectively confirming that there was value for money
  • Identify
    gaps and weakness faced in the implementation of the sub grant activities
    by sub grantees Mildmay Uganda.
  • Make
    recommendations to improve or address the gaps identified and follow up
    these to ensure audit actions are being implemented.
5. Auditing Activities: Ensure that internal audits are effectively
carried out and audit recommendations are implemented for improved compliance
and efficiency:
  • Develop
    risk-based annual audit plans detailing the scope, nature and timing of
    the audit activities at MUg and other offsite auditees.
  • Develop
    audit programs for audit assignments ensuring that all priority issues
    have been addressed
  • Carry
    out internal audit tests in the audit program to assess compliance to MUg
    policies and procedures, documenting the results of each test
  • Discuss
    interim audit findings with auditees for clarity and ownership.
  • Write
    audit reports documenting areas of non-compliance
  • Send
    audit reports to the ED or board as appropriate, for action
  • Actively
    monitor and provide feedback to senior management and the Board, as
    appropriate on the timely implementation of management or Board
    recommendations following audit reports.
6. Budget Management: oversee the department budget ensuring
efficient usage and high standards of accountability.
  • Oversee
    the development and management of the department budget to ensure
    availability of funds for planned Internal Audit activities
  • Ensure
    that funds advanced to staff under supervision are accounted for in timely
    manner
  • Ensure
    the efficient and frugal management of department of departmental budget.
  • Receive
    periodic Internal Audit financial statements and budget updates from
    Finance department; taking appropriate corrective action in case of any
    variance from what has been planned
  • Regularly
    review expense requests, aligning them to budget lines before giving
    approval
  • Work
    closely with procurement function to contract for goods and services
  • Ensure
    that Internal Audit financial information required by the organisation is
    provided on time and to standard; ensuring that requirements for the
    allocation of resources are adhered to by all staff in the Internal Audit
    team at all times.
7. Management and Coordination
of Team Activities
: Lead the
Internal Audit team in a manner that empowers them to deliver excellent service
and high standards:
  • Regularly
    communicate to the Internal Audit team the MUg vision and for the role of
    Internal Audit in assisting the achievement of that vision
  • Set
    department targets for staff in the department as a basis for measuring
    performance during appraisal
  • Carry
    out timely staff appraisal against set targets and identify areas of
    improvement
  • In
    charge of monitoring and reviewing performance, in particular holding
    staff accountable for meeting success criteria and delivering any
    improvement goals which have been identified; taking decisive action
    against poor performance.
  • Ensure
    that records held by the department like audit reports, copies of
    appraisal forms etc are well kept
  • Ensure
    that staff are adequately trained and developed for their roles e.g. by
    analysing staff training needs, organising the delivery of training or
    coaching, coordinating the sharing of experience
  • Organise
    regular departmental staff meetings to ensure proper and open
    communication of departmental plans and feedback from team members
Qualifications, Skills and Experience:  
  • The
    Internal Audit Manager should preferably hold a first degree in B.Com
    (Accounting) or BBA (Accounting). Possession of an advanced degree in
    business related discipline is desired.
  • Possession
    of Full professional qualification such as CIA, CPA, ACCA 
  • The
    applicant must be a registered member of the Institute of Internal
    Auditors Uganda
  • Hold
    a Certificate in Enterprise Risk Management
  • A minimum
    of five years of Internal Audit experience in a reputable organisation
  • Detailed
    knowledge of audit procedures, including planning, techniques, test and sampling
    methods
  • Working
    knowledge of computerized accounting and auditing systems
  • Good
    Leadership skills
  • Good
    interviewing skills
  • Highly
    investigative skills
  • Good
    report writing skills
  • Excellent
    oral and written communication skills
  • Excellent
    interpersonal skills – tactful in dealing with people
  • Excellent
    analytical skills
  • Good
    negotiation skills
  • Ability
    to work under pressure; and in sympathy with the Christian values of
    Mildmay Uganda.
  • Excellent
    communication and interpersonal skills
  • Computer
    literacy i.e. Proficiency in various Microsoft office packages and working
    knowledge of English and local language(s) are crucial.
  • Evidence
    of a non-judgemental approach regarding race, religion, culture, sexuality
    and lifestyle is critical.
How to Apply:
All suitably qualified and
interested candidates should send their interest to The Human Resource Manager
at Mildmay Uganda, Entebbe Road, Lweza, Kampala, Uganda  at hr@mildmay.or.ug clearly indicating in the
subject of the email, the position applied for or through P.O. Box 24985,
Kampala. Certified copies of academic transcripts, a full CV indicating current
salary and other benefits should be provided, and two professional referees
(one of which should be a former employer).
Deadline: 31st July, 2015
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