The Ugandan Jobline

• Schedule,
  prepare and avail accurate and timely reports, minutes and other documents
  for Board Audit Committee meetings
• Conduct
  periodic awareness/training sessions to sensitize senior management, staff
  on their roles in implementation of policy and risk management, promoting
  an internal audit culture across the organization.
• Regularly
  provide senior management and the board with an opinion on the adequacy, effectiveness
  and efficiency of the internal controls in the organization
• Regularly
  report to the Board on significant areas of non-compliance to
  organizational policy or internal controls
• Actively
  monitor and provide feedback to senior management and the board as
  appropriate on the timely implementation of management or board
  recommendations of fraud prevention measures.
• Carry
  out reviews to ascertain that a conflict of interest policy exists.
• Regular
  review the conflict of interest policy to ascertain its adequacy and also
  assess the compliance

• Keenly
  assess system gaps to inform development of new policies and review of the
  existing ones
• In
  charge of developing Internal Audit departmental policies and procedures
• Offer
  timely support to management team in the development and review of departmental
  policies and procedures for all MUg functions.
• Ensure
  that all MUg policies and procedures are adequately approved and ratified
  senior management and the Board as appropriate.
• The
  incumbent will send periodic updates to senior management and the Board on
  the update on the status of all department policies and procedures.

• Manage
  the process of identifying MUg key risk areas including identification of
  emerging risks
• Oversee
  the process of conducting annual organisation-wide risk assessments to
  measure the likelihood and impact of identified risks, i.e. developing parameters,
  methods, and tools for evaluating, categorizing, and prioritising risks-
  likelihood, risk consequence, and thresholds to trigger management action.
• Assist
  in the development of the organisation’s risk mitigation strategy/ plan,
  proposing appropriate controls including the scope of management and other
  individual accountability and a monitoring plan, to ensure the
  implementation of the strategy/ plan.
• Responsible
  for preparing and submitting quarterly reports to the Board on risk
  management issues including the risk register and on emerging risks.
• Send
  quarterly updates to senior management on the implementation of organizational
  risk management strategy/ plan.

• Technically
  support the development and improvement of guidelines for the management
  of sub grant activities
• Support
  sensitization/training of sub grantees on the Mildmay Uganda sub grant management
  guidelines, clearly explaining to them the standards of accountability expected
  of them.
• Responsible
  for developing and implementing plans for follow up of sub grantee audit
  report actions.
• In
  charge of the regular review and evaluate the adequacy of accountabilities
  presented by sub grantees.
• Send
  regular reports on activity areas that require improvement in terms of
  accountability for funds
• Confirm
  that the planned activities (service delivery, procurement, distribution,
  storage, infrastructural improvements, etc) are carried out efficiently and
  effectively confirming that there was value for money
• Identify
  gaps and weakness faced in the implementation of the sub grant activities
  by sub grantees Mildmay Uganda.
• Make
  recommendations to improve or address the gaps identified and follow up
  these to ensure audit actions are being implemented.

• Develop
  risk-based annual audit plans detailing the scope, nature and timing of
  the audit activities at MUg and other offsite auditees.
• Develop
  audit programs for audit assignments ensuring that all priority issues
  have been addressed
• Carry
  out internal audit tests in the audit program to assess compliance to MUg
  policies and procedures, documenting the results of each test
• Discuss
  interim audit findings with auditees for clarity and ownership.
• Write
  audit reports documenting areas of non-compliance
• Send
  audit reports to the ED or board as appropriate, for action
• Actively
  monitor and provide feedback to senior management and the Board, as
  appropriate on the timely implementation of management or Board
  recommendations following audit reports.

• Oversee
  the development and management of the department budget to ensure
  availability of funds for planned Internal Audit activities
• Ensure
  that funds advanced to staff under supervision are accounted for in timely
  manner
• Ensure
  the efficient and frugal management of department of departmental budget.
• Receive
  periodic Internal Audit financial statements and budget updates from
  Finance department; taking appropriate corrective action in case of any
  variance from what has been planned
• Regularly
  review expense requests, aligning them to budget lines before giving
  approval
• Work
  closely with procurement function to contract for goods and services
• Ensure
  that Internal Audit financial information required by the organisation is
  provided on time and to standard; ensuring that requirements for the
  allocation of resources are adhered to by all staff in the Internal Audit
  team at all times.

• Regularly
  communicate to the Internal Audit team the MUg vision and for the role of
  Internal Audit in assisting the achievement of that vision
• Set
  department targets for staff in the department as a basis for measuring
  performance during appraisal
• Carry
  out timely staff appraisal against set targets and identify areas of
  improvement
• In
  charge of monitoring and reviewing performance, in particular holding
  staff accountable for meeting success criteria and delivering any
  improvement goals which have been identified; taking decisive action
  against poor performance.
• Ensure
  that records held by the department like audit reports, copies of
  appraisal forms etc are well kept
• Ensure
  that staff are adequately trained and developed for their roles e.g. by
  analysing staff training needs, organising the delivery of training or
  coaching, coordinating the sharing of experience
• Organise
  regular departmental staff meetings to ensure proper and open
  communication of departmental plans and feedback from team members

• The
  Internal Audit Manager should preferably hold a first degree in B.Com
  (Accounting) or BBA (Accounting). Possession of an advanced degree in
  business related discipline is desired.
• Possession
  of Full professional qualification such as CIA, CPA, ACCA 
• The
  applicant must be a registered member of the Institute of Internal
  Auditors Uganda
• Hold
  a Certificate in Enterprise Risk Management
• A minimum
  of five years of Internal Audit experience in a reputable organisation
• Detailed
  knowledge of audit procedures, including planning, techniques, test and sampling
  methods
• Working
  knowledge of computerized accounting and auditing systems
• Good
  Leadership skills
• Good
  interviewing skills
• Highly
  investigative skills
• Good
  report writing skills
• Excellent
  oral and written communication skills
• Excellent
  interpersonal skills – tactful in dealing with people
• Excellent
  analytical skills
• Good
  negotiation skills
• Ability
  to work under pressure; and in sympathy with the Christian values of
  Mildmay Uganda.
• Excellent
  communication and interpersonal skills
• Computer
  literacy i.e. Proficiency in various Microsoft office packages and working
  knowledge of English and local language(s) are crucial.
• Evidence
  of a non-judgemental approach regarding race, religion, culture, sexuality
  and lifestyle is critical.

Related Jobs