Job Title: Grants Accountant
Organization: Plan International
Duty Station: Kampala, Uganda
Reports to: Country Finance Manager
About Plan:
Founded 75 years ago, Plan International
is one of the oldest and largest children’s development organizations in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
is one of the oldest and largest children’s development organizations in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The Grants Accountant will be supporting Plan
International in the finance and accounts function through the management of
grants related projects focusing on budget management and ensuring efficiency,
effectiveness and value for money transactions.
International in the finance and accounts function through the management of
grants related projects focusing on budget management and ensuring efficiency,
effectiveness and value for money transactions.
Key Duties and Responsibilities:
1.
Review of Proposals and Agreements:
Review of Proposals and Agreements:
·
Regularly
review sub-contract agreements to ensure they are within each grant budget and
consolidate for the country
Regularly
review sub-contract agreements to ensure they are within each grant budget and
consolidate for the country
·
Review
grant proposals to ensure that the planned activities are correctly coded
according to the corporate coding system
Review
grant proposals to ensure that the planned activities are correctly coded
according to the corporate coding system
2.
Reporting:
Reporting:
·
The
Accountant will prepare monthly grant indicative fund report
The
Accountant will prepare monthly grant indicative fund report
·
Tasked
with the preparation of financial reports for all grants according to the donor
reporting requirements
Tasked
with the preparation of financial reports for all grants according to the donor
reporting requirements
·
Prepare
monthly and quarterly analysis of the spend position of the respective grants
Prepare
monthly and quarterly analysis of the spend position of the respective grants
·
The
incumbent will prepare grant expenditure information for external audit
including Fund Accountability report and coordinate and provide the necessary
information as required by the auditors
The
incumbent will prepare grant expenditure information for external audit
including Fund Accountability report and coordinate and provide the necessary
information as required by the auditors
·
Reconcile
the finance and grant module expenditures for each grant on a monthly basis
Reconcile
the finance and grant module expenditures for each grant on a monthly basis
3.
Grant Record Management:
Grant Record Management:
·
Create
funded and sponsored programs for each new and modified grant in SAP
Create
funded and sponsored programs for each new and modified grant in SAP
·
Generate
a list of all grants that are closing in a respective month and share with the
CFM for onward sharing with the Finance Team
Generate
a list of all grants that are closing in a respective month and share with the
CFM for onward sharing with the Finance Team
·
Link
all grant related account codes to each grant upon approval of the grant
Project Outline
Link
all grant related account codes to each grant upon approval of the grant
Project Outline
·
The
Grants Accountant will prepare an Annual grant audit schedule to facilitate
tracking of grant audits.
The
Grants Accountant will prepare an Annual grant audit schedule to facilitate
tracking of grant audits.
·
Generate
a list of all grants that are closing in a respective month and share with the
CFM for onward sharing with the Finance Team
Generate
a list of all grants that are closing in a respective month and share with the
CFM for onward sharing with the Finance Team
Qualifications, Skills and
Experience:
Experience:
·
All
applicants must be qualified accountants with either ACCA or CPA
All
applicants must be qualified accountants with either ACCA or CPA
·
The
applicants should also preferably hold a Bachelor’s degree in
finance/Accounting or related field
The
applicants should also preferably hold a Bachelor’s degree in
finance/Accounting or related field
·
At
least four years’ experience as an Accountant in a busy organization preferably
an NGO experience
At
least four years’ experience as an Accountant in a busy organization preferably
an NGO experience
·
Working
knowledge of donor requirements
Working
knowledge of donor requirements
·
Past
exposure and experience in handling multi-Donor projects
Past
exposure and experience in handling multi-Donor projects
·
Experience
in grant accounting will be an added advantage
Experience
in grant accounting will be an added advantage
·
Excellent
interpersonal analytical and communication skills
Excellent
interpersonal analytical and communication skills
·
Keen
attention to detail
Keen
attention to detail
·
Good
report writing skills
Good
report writing skills
·
Computer
literacy skills i.e. proficiency in Ms Office packages.
Computer
literacy skills i.e. proficiency in Ms Office packages.
How to Apply:
All suitably qualified candidates should
send their electronic copies (of not more than 2MB) including application
letters together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history should be included and sent to the undersigned; The Country
Human Resources Manager, Plan Uganda.
send their electronic copies (of not more than 2MB) including application
letters together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history should be included and sent to the undersigned; The Country
Human Resources Manager, Plan Uganda.
Email to:
[email protected].
[email protected].
NB:
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 16th September, 2015
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 16th September, 2015
Deadline: 16th July, 2015
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