Fresher NGO Jobs – Protocol Office Administrator at Medecins Sans Frontieres (MSF)

Organisation: Medecins
Sans Frontieres (MSF)
Duty Station: Kampala, Uganda
Reports to: Head Nurse and
Principal Investigator (PI)
About US:
Medecins Sans Frontieres is an independent
international humanitarian organization which supports victims of war,
displaced and disable people in situation of armed conflicts.
Job Summary:  The Protocol Office Administrator will oversee
all administration activities for MSF entities in Uganda.
Key Duties and Responsibilities: 
  • Ensure
    to get legal status for all expatriates from all MSF entities and their
    dependants with regards to work permits, identity card and any other pass
    when needed, in a timely and efficient manner.
  • Ensure
    timely submission and follow up of requests for exemption of custom duties
    at Ministry of Foreign Affairs in a timely and efficient manner.
  • The
    incumbent will also ensure submission and follow up of request of VAT
    refund by URA in a timely and efficient manner.
  • Build
    and maintain close external working relationship with relevant Government
    authorities including Ministry of Foreign Affairs, Immigration and Uganda
    Revenue Authority.
  • Ensure
    good archives maintenance as well as follow-up of the guidelines.
  • Upon
    request, draft correspondences to be validated.
  • The
    incumbent will also be responsible for reporting regularly about issues
    and achievements.
  • Perform
    any other duties as assigned by the supervisor.
Qualifications, Skills and Experience: 
  • The
    ideal employee for MSF should preferably hold a Bachelor’s degree or
    master degree in public administration, public Law, international relation
    or equivalent.
  • At
    least two years’ experience in administrative work and Public Relations
  • Fluent
    English – French an asset
  • Good
    public relations and communication skills
  • Skills
    in file administration
  • Computer
    literacy skills with good knowledge of MS-Office (eg: Excel, Word).
  • Mature
    and self-reliant.
  • Excellent
    organizational skills.
  • High
    degree of confidentiality and integrity
  • Open-mind
    person with ability to listen, diplomatic, service and solution oriented,
    initiative, resourcefulness, patient and pushing on.
  • Flexibility,
    ability to work in a multi-disciplinary and multi-cultural environment.
How to Apply: 
All suitably qualified
applicants should send their application letters and detailed CVs merged
together as one PDF or word document to the HR department of MSF via email to:
Deadline: 4th August 2015.
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