Job Title: Protocol Office Administrator
Organisation: Medecins
Sans Frontieres (MSF)
Sans Frontieres (MSF)
Duty Station: Kampala, Uganda
Reports to: Head Nurse and
Principal Investigator (PI)
Principal Investigator (PI)
About US:
Medecins Sans Frontieres is an independent
international humanitarian organization which supports victims of war,
displaced and disable people in situation of armed conflicts.
international humanitarian organization which supports victims of war,
displaced and disable people in situation of armed conflicts.
Job Summary: The Protocol Office Administrator will oversee
all administration activities for MSF entities in Uganda.
all administration activities for MSF entities in Uganda.
Key Duties and Responsibilities:
- Ensure
to get legal status for all expatriates from all MSF entities and their
dependants with regards to work permits, identity card and any other pass
when needed, in a timely and efficient manner. - Ensure
timely submission and follow up of requests for exemption of custom duties
at Ministry of Foreign Affairs in a timely and efficient manner. - The
incumbent will also ensure submission and follow up of request of VAT
refund by URA in a timely and efficient manner. - Build
and maintain close external working relationship with relevant Government
authorities including Ministry of Foreign Affairs, Immigration and Uganda
Revenue Authority. - Ensure
good archives maintenance as well as follow-up of the guidelines. - Upon
request, draft correspondences to be validated. - The
incumbent will also be responsible for reporting regularly about issues
and achievements. - Perform
any other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
- The
ideal employee for MSF should preferably hold a Bachelor’s degree or
master degree in public administration, public Law, international relation
or equivalent. - At
least two years’ experience in administrative work and Public Relations - Fluent
English – French an asset - Good
public relations and communication skills - Skills
in file administration - Computer
literacy skills with good knowledge of MS-Office (eg: Excel, Word). - Mature
and self-reliant. - Excellent
organizational skills. - High
degree of confidentiality and integrity - Open-mind
person with ability to listen, diplomatic, service and solution oriented,
initiative, resourcefulness, patient and pushing on. - Flexibility,
ability to work in a multi-disciplinary and multi-cultural environment.
How to Apply:
All suitably qualified
applicants should send their application letters and detailed CVs merged
together as one PDF or word document to the HR department of MSF via email to:
applicants should send their application letters and detailed CVs merged
together as one PDF or word document to the HR department of MSF via email to:
Deadline: 4th August 2015.
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