Job Title: Financial Management Specialist
Organisation: Ministry of
Finance, Planning and Economic Development (MOFPED)
Finance, Planning and Economic Development (MOFPED)
Project Name: The Third
Financial Management and Accountability Programme (FINMAP III)
Financial Management and Accountability Programme (FINMAP III)
Duty Station: Kampala,
Uganda
Uganda
About US:
The Government of Uganda is implementing the Third Financial Management
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and
ensure efficient, effective and accountable use of public resources as a basis
for improved service delivery. The overall objective of FINMAP is derived from
the GoU PFM reform strategy for the period from July 2014 to June 2018,
launched in August 2014. In line with the strategy, FINMAP aims to encourage
effective service delivery through reinforcing mechanisms for budget
credibility, compliance and control; and to improve financial management
practices through implementation of automated financial management systems. FINMAP
interventions are implemented at both central and local government levels
through a number of components. The programme also has several stakeholders,
including Development Partners. The implementation of FINMAP III entails a
significant amount of coordination effort at all levels. This coordination
requirement is met through the contracting of Staff to support specific
Programme areas.
and Accountability Programme (FINMAP III) with the primary purpose to
strengthen Public Financial Management (PFM) at all levels of government and
ensure efficient, effective and accountable use of public resources as a basis
for improved service delivery. The overall objective of FINMAP is derived from
the GoU PFM reform strategy for the period from July 2014 to June 2018,
launched in August 2014. In line with the strategy, FINMAP aims to encourage
effective service delivery through reinforcing mechanisms for budget
credibility, compliance and control; and to improve financial management
practices through implementation of automated financial management systems. FINMAP
interventions are implemented at both central and local government levels
through a number of components. The programme also has several stakeholders,
including Development Partners. The implementation of FINMAP III entails a
significant amount of coordination effort at all levels. This coordination
requirement is met through the contracting of Staff to support specific
Programme areas.
Job Summary: The Financial Management Specialist will provide
timely technical support to the implementation of financial management reforms
under the Local Governments component of FINMAP with specific focus on the
expansion and consolidation of public financial management systems across the
Government of Uganda. The Specialists will work as a team provide the technical
support and help create a culture of continuous improvements in PFM. The Financial
Management Specialist, working in support of GoU, will be expected to achieve
the following objectives:
timely technical support to the implementation of financial management reforms
under the Local Governments component of FINMAP with specific focus on the
expansion and consolidation of public financial management systems across the
Government of Uganda. The Specialists will work as a team provide the technical
support and help create a culture of continuous improvements in PFM. The Financial
Management Specialist, working in support of GoU, will be expected to achieve
the following objectives:
- Enable the MALGs (Ministries, Agencies and
Local Governments) under FINMAP to work with and use the IFMS sustainably,
independent of the project support both in terms of institutional capacity
and maintenance costs. - Enable the overall achievement of desired
quality of delivery of PFM policies, procedures systems matching Public
Expenditure Financial Accountability (PEFA) targets and international
standards for public sector accounting. - Enable GoU and MALGs achieve a degree of
sustainability in the use of PFM systems both in terms of institutional
capacity and cost.
Key Duties and
Responsibilities:
Responsibilities:
Offer general technical support to the MOLG to coordinate and guide the
implementation of public financial management reforms under the FINMAP, and in
resolving issues pertaining to financial management and accountability in the
course of implementing the GoU’s Public Financial Management (PFM) reforms.
implementation of public financial management reforms under the FINMAP, and in
resolving issues pertaining to financial management and accountability in the
course of implementing the GoU’s Public Financial Management (PFM) reforms.
Readiness: the FMS will assess readiness for implementation of
the IFMS/PFM system in terms of institutional structures and leadership, staff
availability, capacity and skills, state of financial data, financial
management processes and systems (manual or otherwise) and controls, site
infrastructure and power, implementation risks and make very specific
recommendations to address gaps. These weakness and recommendations shall be
discussed with the Local Government Accounting Officer in a meeting with the
PFM Systems Manager and Component Manager.
the IFMS/PFM system in terms of institutional structures and leadership, staff
availability, capacity and skills, state of financial data, financial
management processes and systems (manual or otherwise) and controls, site
infrastructure and power, implementation risks and make very specific
recommendations to address gaps. These weakness and recommendations shall be
discussed with the Local Government Accounting Officer in a meeting with the
PFM Systems Manager and Component Manager.
Project Plan: Review the proposed IFMS/PFM System Project Plan
to ensure inclusions of agreed recommendations in (2) above
to ensure inclusions of agreed recommendations in (2) above
Business Process Alignment: Provide technical support to review
PFM processes and GoU business requirements to determine any necessary
validation or alignment.
PFM processes and GoU business requirements to determine any necessary
validation or alignment.
Implementation: Continuously review and actively influence the
Project Plan, the training content/materials and plan, and the Change
Management plan to ensure that the weaknesses and recommendations in (2) above,
in the original or modified form, are carried out and implemented.
Project Plan, the training content/materials and plan, and the Change
Management plan to ensure that the weaknesses and recommendations in (2) above,
in the original or modified form, are carried out and implemented.
Quality Assurance: Carry out quality review and assurance to
the PFM Systems Implementation phases including but not limited to the
following:
the PFM Systems Implementation phases including but not limited to the
following:
- Data collection and conversion
- Equipment and solution deployment
- Site and infrastructure preparation
- Testing scripts and User Acceptance
testing - Training (including training materials)
and change management - Handling of implementation issues
- Participation in implementation teams
Monitoring: the FMS will draw-up a monitoring framework and
periodically monitor and assess the state of implementation particularly
focusing on qualitative improvements; the FMS will review improvements in
institutional capacity and training, overall adaptation and use of the IFMS/PFM
systems, improvements in financial management processes and systems controls
and reporting, and improvements in all aspects of PFM necessary to meet the
overall objectives. Resulting from this process, the FMS will:
periodically monitor and assess the state of implementation particularly
focusing on qualitative improvements; the FMS will review improvements in
institutional capacity and training, overall adaptation and use of the IFMS/PFM
systems, improvements in financial management processes and systems controls
and reporting, and improvements in all aspects of PFM necessary to meet the
overall objectives. Resulting from this process, the FMS will:
- Determine areas that may lag or new areas
that require attention and make recommendations for improvements. - Raise issues (technical or otherwise) that
may impede progress. - Discuss findings of the assessment with
the Accounting Officer, the PFM Systems Manager and the Component Manager.
Post Implementation: the FMS will develop a plan by which the
Local Government will gradually take over full support and MoLG will withdraw
its PFM Systems implementation resources. This should reduce the MALG dependency
on the MoLG, increase ownership and allow MoLG to manage with the limited
resources. This plan shall be discussed with the MALG and approved by Component
Manager for implementation. In drawing up this plan, the FMS will among others:
Local Government will gradually take over full support and MoLG will withdraw
its PFM Systems implementation resources. This should reduce the MALG dependency
on the MoLG, increase ownership and allow MoLG to manage with the limited
resources. This plan shall be discussed with the MALG and approved by Component
Manager for implementation. In drawing up this plan, the FMS will among others:
- Assess the state of readiness of the site
to take over in terms of staff capacity, process weakness, etc. - Determine actions and time required to
cover the gaps for example in terms of training, staff recruitment, etc. - Determine work plans and milestones to
implement these actions. The work plan shall include monitoring meetings
with the Accounting Officer. - Discuss weaknesses, proposed actions and
work plans above with the Local Government Accounting Officer. - Present proposals to PFM Systems Manager
and Component Manager for clearance and share approved work plan with the
Local Government Accounting Officer. - The Exit Plan shall be implemented by the
respective Accounting Officer. The FMS shall help to monitor the
implementation of the agreed exit plan for each of PFM Systems
implementation sites, assist in the resolution of outstanding issues to
ensure timely delivery - Establish professional working
relationships with key personnel in Central and Local Governments to
ensure knowledge transfer and assist in training and capacity development
as considered necessary. - Where necessary, review for quality and
alignment, technical specifications or Terms of reference to be used in
the procurement of PFM related resources. - Guide on resource needs and review or
assist in developing specifications / ToRs for technical resources
required to be procured under MOLG.
Provide Technical assistance and expertise in quality reviews and
assist in Capacity building regarding: –
assist in Capacity building regarding: –
- Implementation and monitoring of PFM
reforms (including LG PFM systems) - Policy pronouncements, reports (including
Treasury Memoranda), presentations (including writing speeches, and
articles, etc) - Implementation of policies, procedures and
reporting - Participate in reviews in adoption of the
International Public Sector Accounting Standards (IPSAS) - Provide Technical assistance in the
update, development and documentation of policies and procedures, monitor
and keep up to date with new changes in
public financial management (e.g. update LG regulations and others) - Technically support GoU in professional
development of accounts and audit staff, quality assurance and review of
training strategy and plan, training materials and resource persons. - Participate in Monitoring and Evaluation
process of PFM reforms implementation process; periodically (quarterly),
provide a technical review and assessment of the PFM program under the
FINMAP, and follow up actions on PFM reviews. - Actively monitor the implementation of
Component related risk management and sustainability plans under the FINMAP. - Perform such other duties as may be
assigned from time to time within the context of the GoU PFM reform
program.
- Quarterly performance reports
- Half-yearly report.
- Activity Specific Reports as outlined in the Section C above
- Annual Performance reports
- An end of assignment report within two weeks after completion of the activities in the work-plan, or completion of the contract.
- Any other Reports as may be requested by Government from time to time.
Qualifications, Skills and
Experience:
Experience:
- The Financial Management Specialist should
hold a degree in Bachelor of Commerce, Accounting, Finance, Statistics and
Economics and must be a professionally qualified accountant with full
membership of a professional accounting body. - At least six years’ accounting experience
is required. - Prior mentoring and training skills
experience necessary. - Excellent inter-personal, demonstrated
ability to work in a team and communication skills will be necessary. - A sound operating knowledge of computers
is essential, as well as working knowledge of automated financial
management systems. - Past exposure and experience in public
sector financial management; experience in design and implementation
and/or working with automated financial management information systems;
and proven experience in consulting assignments will be an added
advantage.
How to Apply:
All candidates should send their applications, updated CVs and copies
of academic certificates should be addressed and submitted to the address
below. Envelopes should have clear reference to the job applied for. Send to:
of academic certificates should be addressed and submitted to the address
below. Envelopes should have clear reference to the job applied for. Send to:
The Programme Coordinator,
The Third Financial Management and Accountability Programme (FINMAP
III),
III),
Ministry of Finance, Planning & Economic Development Finance
Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147,
Kampala. Uganda.
Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147,
Kampala. Uganda.
Deadline: Friday, 24th
July 2015 by 1700hrs
July 2015 by 1700hrs
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