Job Title: Office Assistant & Customer Service Representative (No Experience…
Finance and Admin Manager Job Opportunity – Africa Development Corps (ADC)
Job Title: Finance and Admin Manager
Organisation: Africa
Development Corps (ADC)
Development Corps (ADC)
Duty Station: Gulu, Uganda
Salary: Ugx 2,000,000 gross
About ADC:
Africa
Development Corps (ADC), formerly known as Visions in Action, is an
international NGO based out of Washington DC, working in relief and development
throughout Africa. Over the past 23 years we have been involved in the
implementation of a wide range of humanitarian activities in countries such as
Uganda, Tanzania, South Africa and Liberia. In particular, ADC has implemented
development and relief programs in the areas of HIV/AIDS, education, youth
development and food security.
Development Corps (ADC), formerly known as Visions in Action, is an
international NGO based out of Washington DC, working in relief and development
throughout Africa. Over the past 23 years we have been involved in the
implementation of a wide range of humanitarian activities in countries such as
Uganda, Tanzania, South Africa and Liberia. In particular, ADC has implemented
development and relief programs in the areas of HIV/AIDS, education, youth
development and food security.
ADC is implementing
a peace building education programme for both refugee and host communities in
two refugee camps in the Western Nile region of Uganda. The program aims to
increase access to quality, relevant peace building education for both refugee
and host communities
a peace building education programme for both refugee and host communities in
two refugee camps in the Western Nile region of Uganda. The program aims to
increase access to quality, relevant peace building education for both refugee
and host communities
Key Duties and Responsibilities:
·
General financial management of the organization.
General financial management of the organization.
·
Keenly track program budgets and expenditures, and
alert Director and Education Program Manager of significant actual and
potential over and under expenditures.
Keenly track program budgets and expenditures, and
alert Director and Education Program Manager of significant actual and
potential over and under expenditures.
·
Ensure control of petty cash and office expenses.
Ensure control of petty cash and office expenses.
·
Approve routine expenditures such as local
transport, fuel, small repairs, and in the field per diems for staff.
Approve routine expenditures such as local
transport, fuel, small repairs, and in the field per diems for staff.
·
In charge of controlling operating costs and reduce
them when prudent to do so.
In charge of controlling operating costs and reduce
them when prudent to do so.
·
Assure that vouchers are completed correctly by
staff, and that ALL expenditures are backed up by proper receipts
Assure that vouchers are completed correctly by
staff, and that ALL expenditures are backed up by proper receipts
·
Assure that Financial Policies are followed, as per
the ADC Finance Manual.
Assure that Financial Policies are followed, as per
the ADC Finance Manual.
·
Assure that three pro-forma invoices are obtained
for purchases over US$500.
Assure that three pro-forma invoices are obtained
for purchases over US$500.
·
Assure that two pro-forma invoices are obtained for
purchases from US$100-500.
Assure that two pro-forma invoices are obtained for
purchases from US$100-500.
·
Assure that the approved hourly and daily labor
rates for various skilled and unskilled jobs are upheld
Assure that the approved hourly and daily labor
rates for various skilled and unskilled jobs are upheld
·
Pay all bills and taxes to the Uganda government.
Pay all bills and taxes to the Uganda government.
·
In charge of receiving petty cash from the bank and
bring same to the Education Program Manager.
In charge of receiving petty cash from the bank and
bring same to the Education Program Manager.
·
Reconcile expenses and petty cash with monthly bank
statements.
Reconcile expenses and petty cash with monthly bank
statements.
·
Setup a double-entry accounting system using
Quickbooks.
Setup a double-entry accounting system using
Quickbooks.
·
Support the Education Program Manager with the
monetization process as needed.
Support the Education Program Manager with the
monetization process as needed.
·
Send regular monthly finance reports to Executive
Director and Education program Manager.
Send regular monthly finance reports to Executive
Director and Education program Manager.
·
In charge of preparing and submitting financial reports
to donors.
In charge of preparing and submitting financial reports
to donors.
·
Responsible for the preparation of documents for the
annual audit, and liaise with the auditors.
Responsible for the preparation of documents for the
annual audit, and liaise with the auditors.
·
Be responsible for all admin related duties; these
include organizing working visas for international staff, booking flights, and
liaising with NGO board.
Be responsible for all admin related duties; these
include organizing working visas for international staff, booking flights, and
liaising with NGO board.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for this opportunity should hold
a University degree in business or
accounting.
The ideal candidate for this opportunity should hold
a University degree in business or
accounting.
·
At least five years’ experience working with an
international NGO, bank or company desired.
At least five years’ experience working with an
international NGO, bank or company desired.
·
Working knowledge of Quickbooks accounting software
and fluency with a double-entry, accrual method of accounting needed.
Working knowledge of Quickbooks accounting software
and fluency with a double-entry, accrual method of accounting needed.
·
Past experience producing financial statements and
working with external auditors required.
Past experience producing financial statements and
working with external auditors required.
·
Prior experience managing finances of U.S. government
contracts, especially USAID, required.
Prior experience managing finances of U.S. government
contracts, especially USAID, required.
·
Possess excellent communication skills and be able
to manage a variety of duties in a small office.
Possess excellent communication skills and be able
to manage a variety of duties in a small office.
How to Apply:
Please express
your interest by sending an E-mail application to: uganda@africadevcorps.org.
your interest by sending an E-mail application to: uganda@africadevcorps.org.
The email
application should include a CV, covering letter stating why you qualify for
the position, and three references. Please do not include all of your academic
certificates in your application. The subject line of the email should read:
Application for the role of Finance and Admin Manager.
application should include a CV, covering letter stating why you qualify for
the position, and three references. Please do not include all of your academic
certificates in your application. The subject line of the email should read:
Application for the role of Finance and Admin Manager.
Deadline: 10th August 2015
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