Emergency Response Manager – Plan International

Organization: Plan International
Duty Station: Uganda
About Plan:
Founded 75 years ago, Plan International
is one of the oldest and largest children’s development organizations in the
world. We work in 50 developing countries across Africa, Asia and the Americas
to promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The Emergency Response Manager will build
and strengthen Plan International Uganda’s ability to respond effectively to
the South Sudan refugee situation in Adjumani by providing experienced
management and technical leadership to disaster and emergency response project
on the ground.
Key Duties and Responsibilities: 
1.
Assessment, Programme Design and Planning:
·        
Work
closely with the Emergency response team to ensure emergency assessments are
executed and from them an integrated emergency response plan and implementation
and exit strategies are developed.
·        
Inform
and update CD and Emergency response team of progress on assessment, emergency
response plan, project plans and implementation, progress reports, and other
significant developments.
·        
Manage
the development of all project implementation plans and budgets within the
framework of the Emergency Response Plan, Disaster Preparedness Plan and the
DRM strategy.
·        
Support
and guide the Emergency response team in securing donor funding for emergency
projects.
·        
Carry
out regular rapid needs assessments and detailed needs assessments when needed
to guide and inform programme design, funding proposals and response plans.
·        
Render
support in project design and proposal preparations for institutional and
public funding opportunities.
2.
Emergency Project Management and Implementation:
·        
Coordinate
with humanitarian system and network with donors and other organisations in
Adjumani and Kampala.
·        
Manage
project monitoring, reporting and initiation of emergency activities in
accordance with Plan’s humanitarian accountability framework, relevant SPHERE
standards, and essential environmental mitigation measures.
·        
Ensure
emergency activities are carried out in accordance with the Sphere Minimum
Standards and Humanitarian Charter in disaster response.
·        
Manage
and coordinate logistics and operations support to facilitate the emergency
response under this ToR.
·        
The
incumbent will ensure timely communication and information management flow
internally and externally (UNHCR, UNICEF, WFP, INGOs etc.) and the donor
(ECHO).
·        
Represent
Plan Uganda in interagency and/or cluster meetings at national (Kampala) and
sub-national (Adjumani) levels.
·        
Support
development of project documents for internal distribution.
3.
Human Resources:
·        
Ensure
all Emergency Response personnel understand and carry out their duties in
accordance with humanitarian principles, Plan values, the Red Cross Code of
Conduct and SPHERE.
·        
Create
the conditions to ensure effective teamwork and morale.
·        
Carry
out performance appraisals of Emergency Response Team staff and ensure regular
feedback and mentoring on individual performance.
·        
Ensure
that human resources implications for the team and plan for both existing and
anticipated emergency response are fully assessed, identified, described and
communicated.
·        
Actively
monitor on-going human resources issues and make recommendations and
adjustments accordingly.
4.
Public Relations / Information / Media / Representation:
·        
Work
in close collaboration with the emergency response team and Communications
Officer in the development of an emergency response communication plan;
·        
Ensure
all information, publicity and fundraising material recognises and respects the
dignity of disaster victims.
·        
In
Manager will be in charge of building and maintaining  positive working relationships with other
institutions involved in the project, including the local government.
·        
Ensure
that DRM narrative and financial reports are of high quality and submitted in a
timely manner.
·        
Regularly
and in a timely manner prepare and submit to emergency response team high
quality Sitreps relating to the post-holders scope of work.
·        
Develop,
maintain and strengthen relations with other agencies working in the same
geographic or technical area.
·        
Represent
PLAN in all relevant fora as required.
5.
Safety and Security:
·        
Ensure
all personnel understand individual and collective responsibilities for safety
and security.
·        
Work
closely with the Security focal person at Country Office to ensure compliance
with Plan Security Guidelines and their effective application in the local
context.
·        
Monitor
the operational environment with respect to increased level of threat and
advise the Country Security focal person and ERT accordingly;
·        
Ensure
that Plan members are kept advised of changes and threats to the security of
Plan staff, assets and operations.
6.
Programme Support:
·        
Ensure
that administrative support functions are established and maintained in
accordance with PLAN International administrative policies and procedures.
·        
Work
in liaison with the Country Finance Manager to establish and maintain a
financial management and accounting systems for the emergency response project
·        
Oversee
the mobilisation of financial resources related to emergency activities.
·        
Ensure
with the ICT Manager that secure and reliable communications/ information
management facilities are established and maintained.
·        
Work
closely with the Country Admin and Procurement Manager to ensure the
establishment and maintenance of a functional procurement and supply chain
management system;
·        
Ensure
that all PLAN International corporate system (SAP, HRIS, Monique etc) are well
managed and updated.
Qualifications, Skills and
Experience: 
·        
The
Emergency Response Manager should possess a University degree in relevant field
·        
At
least three to five years’ humanitarian aid experience is required.
·        
Prior
management experience in programme and operations in NGO emergency responses.
·        
Emergency
preparedness and response practice. While this is a general role, experience
and expertise of at least one thematic sector will be an added advantage (i.e.
child protection in emergencies, education in emergencies or WASH).
·        
Grant
fundraising and accurate disbursement of funds.
·        
Working
knowledge of ECHO and other key donors for emergency responses and their
procedures.
·        
Detailed
knowledge of how flash appeal and emergency funding mechanism work and
experience of submitting successful proposals into such mechanisms.
·        
Working
knowledge of the Code of Conduct for the International Red Cross and Red
Crescent Movement and NGOs in Disaster Relief, Humanitarian Charter, Sphere
Standards, HAP standards, People in Aid Code, Core Humanitarian Standards,
Child Protection Minimum Standards, Education in Emergencies Standards and
relevant IASC guidelines will be an added advantage.
·        
The
applicant should possess finance, administration, information management and
telecommunication skills
·        
Proficiency
in information technology/ computer skills is required.
·        
Excellent
communication skills: well-argued plans for response that can be justified and
delivered, persuasive of others.
·        
Commitment
and adherence to humanitarian values and standards.
·        
Willingness
to make rapid decisions even with inadequate information but ready to reflect
and adjust course of action if necessary.
·        
Focused
and striving for the delivery of programme.
·        
Cross-culturally
·        
Aware
of own strengths, weaknesses and pro-active in using feedback and
self-development
·        
Knowledge
Aware of impact on others and uses impact to create positive climate at work.
·        
Fluent
English is required. Knowledge in another language used in the area of
implementation is an advantage.
How to Apply:
All suitably qualified candidates should
send their electronic copies (of not more than 2MB) including application
letters together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history should be included and sent to the undersigned; The Country
Human Resources Manager, Plan Uganda.
Email to: uganda.recruitment@plan-international.org.
NB:
Qualified female candidates are encouraged to apply. Only Short-listed
candidates will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 16th September, 2015
Deadline: 16th July, 2015

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