The Ugandan Jobline

• Carry
  out and document a situation analysis of Mildmay Uganda’s communication
  systems’ status to inform short and medium term strategic planning and
  policy development
• Actively
  participate in the development, launch and review of MUg communications
  strategy to inform the design and implementation of MUg programme
  interventions
• Oversee
  the integration and implementation of the MUg communications strategy in
  the organisational communications structures
• In
  charge of developing and mainstreaming MUg’s communications policy guideline
  for effective control of compilation and sharing of information and
  messaging content to MUg’s audiences
• Build
  and strengthen new and existing communications networks as a platform for
  effective dissemination of information on programming, lessons learnt and
  best practices
• Maintain
  the calendar MUg’s online and print Directory, and provide accurate and
  updated information on Mildmay Uganda’s website, to include all documentation
  and stories submitted by different technical, support and client teams ,
• Oversee
  the development of the work plans and budgets for the communications
  function at MUg periodically monitoring implementation against targets and
  regularly providing feed back to the director of S&P (as often as
  appropriate)
• Effectively
  respond to the information needs of MUg’s target audiences by developing appropriate
  messages in liaison with technical teams and key spokespersons for target audiences
  and partner organisations
• Routinely
  research and update MUg’s communications system to ensure alignment to the
  national and international communications standards.
• Support
  MUg marketing initiatives by assisting in the design and preparation of
  quality promotional and marketing literature

• Work
  closely with technical teams to effectively respond to enquiries from
  media, on MUg’s programme activities
• Manage
  the process of generating press releases, articles, Newsletters, Magazines
  (plan, write, prepare and/or review )according to approved organisational
  guidelines, taking responsibility for factual accuracy of content and
  ensuring consistency in communicating the MUg brand
• Manage
  the planning and implementation of public events including press
  conferences, exhibitions, open days and press tours in alignment with
  MUg’s publicity and advocacy strategy
• Technically
  support MUg’s interventions by fostering community relations through
  events such as open days and community outreaches through active
  involvement in initiatives relevant to MUg’s programmes
• Proactively
  scan and manage Public Relation concerns of the stakeholder and media communities
  to avert potential programming crisis situations and a dented organization
  image
• Build
  and strengthen working relationships with various stakeholder (clients or
  partners) ensuring that their information needs are effectively met.
• Maintain
  a repository of published press releases and articles.

• Scan
  for and identify opportunities for capturing important events and scenes
  for documentaries and coordinating the process of developing the
  documentary
• Plan
  and oversee the process of designing and writing publication material
  (in-house magazines, articles, annual reports, etc)
• Develop
  a guideline for MUg’s in-house style for document design and formatting to
  ensure consistency for in-house and outgoing publications and messaging.
• Actively
  engage the Monitoring and Evaluation Manager to ensure availability of
  MUg’s programme updates for development and dissemination of relevant
  messages to the target audiences
• Build
  the capacity of technical teams to effectively contribute to MUg’s
  communications activities for progressive integration of and growth of the
  MUg communications culture
• Manage
  the development and regular review and updating of Mildmay advocacy
  materials
• Work
  closely with the Business Development Officer, take part in in-country
  fundraising initiatives, such as organizing fundraising events, charity
  walks, cooperate fundraising, following up pledges and others as
  appropriate.
• Offer
  technical support to Mildmay Uganda activities within the district Health
  Centres and in the implementation of communication and advocacy activities

• Provide
  content oversight to the website design process and ensure uninterrupted
  and dynamic MUg online presence as a forum for effective advocacy,
  publicity and online information sharing and organisational learning.
• Plan
  for and supervise the production of high quality publicity brochures,
  handouts, promotional videos, photographs, films and multimedia programmes
  for a sustained relevance of Mildmay Uganda
• Scan
  for website functionality issues and make recommendations for improvements
  in design and formatting to MUg’s Information and Communications Technology
  Manager, for uninterrupted online presence
• Research,
  interview, write, edit, proofread and distribute content for electronic
  and print communication.
• Coordinate
  the set-up and implementation of relevant National events and MUg specific
  and partner -led events to ensure visibility
• Manage
  the PR business/social events organized by Mildmay Uganda or by Partner organizations
  to ensure that Mildmay Uganda’s image is heightened
• Strengthen
  and or create linkages with other organizations for effective partnerships,
  coordination and networking
• Represent
  Mildmay Uganda in various fora, meetings and events as the organisational
  ‘mouth piece’ from time to time as requested by the Executive Director
  Conduct periodic web-based surveys using relevant tools so as to assess
  the status of MUg’s image nationally and globally.

• In
  charge of planning and writing the departmental budget
• Work
  closely with procurement department in getting the best out of the
  contracted service providers to ensure value for money
• In
  charge of monitoring of the departmental budget
• Keeping
  up to date with MUg’s financial systems and procedures and best practice
  in managing resources; and with Donor requirements concerning resource
  /manpower utilization
• Receiving
  periodic Communications departmental financial statements and budget
  reviews from Finance Department ; taking appropriate corrective action in
  case of any variance from what has been planned
• In
  charge of reviewing expense requests, aligning them to budget lines before
  giving approval
• Ensure
  that Communications department financial information required by the
  organisation is provided on time and to standard; ensuring that
  requirements for the deployment of resources are adhered to by all members
  of the team at all times

• Communicate
  to the Communications Team a clear and exciting vision for the work of MUg
  and the role of the communication M&E Team
• Ensure
  that each member of the team fully understands the outcomes that are
  expected ofthem and that they are aware of best practice in Communications;
  ensuring that they behave in a way which will maintain good relationships
  with donors, partners and MUg staff
• Ensure
  that work is planned and organised in a way which will meet the needs of
  the organisations in the most cost effective manner possible; ensuring
  that team members are given appropriate workloads and are working
  efficiently
• Support
  team members to enable them to give of their best e.g. by encouraging and
  praising good performance, coaching, assisting staff to prevent or resolve
  problems, providing resources, tools and equipment
• Regularly
  monitor and review performance and, in particular, holding staff accountable
  for meeting success criteria and delivering any improvement goals which
  have been identified; taking decisive action in the case of poor
  performance
• Ensure
  that staff are adequately trained and developed for their roles e.g. by
  analysing staff training needs, organising the delivery of training or
  coaching, coordinating the sharing of experience

• The
  applicants for the NGO Communications Manager opportunity should a University
  degree in Mass Communication, with a speciality in Public Relations or
  Print Journalism
• Possession
  of a post graduate training in International Relations , Public Relations
  or other relevant field is desired
• Five
  years’ experience in Communications or related work in a health setting or
  Print Journalism writing on health or health related themes
• Working
  knowledge about HIV related work is an added advantage
• Good
  public speaking skills
• Advocacy
  skills
• Excellent
  mobilisation skills
• Good
  communication skills
• Excellent
  interpersonal skills
• Excellent
  verbal presentation skills
• Excellent
  oral and written communications skills
• Team
  work
• High
  degree of innovation
• Ability
  to work under pressure; and in sympathy with the Christian values of
  Mildmay Uganda.
• Excellent
  communication and interpersonal skills
• Computer
  literacy i.e. Proficiency in various Microsoft office packages and working
  knowledge of English and local language(s) are crucial.
• Evidence
  of a non-judgemental approach regarding race, religion, culture, sexuality
  and lifestyle is critical.

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