Job Title: Assistant Procurement Officer
Organisation: Maryhill High School
Duty Station: Mbarara, Uganda
About US:
Maryhill High School is a catholic
founded Girls’ O & A-level Boarding school located at Nyamitanga hill in
Mbarara District in western Uganda. It was started in 1961 with the aim of
promoting the education of the girl child to build the nation. The success and
growth of Maryhill High School remains a reminder that the girl child can excel
when given a chance. The recipe for academic success is discipline, hard work
and co-operation, nurtured by prayer. Our gratitude goes to everyone who
supports Maryhill in promoting education of the girl child.
founded Girls’ O & A-level Boarding school located at Nyamitanga hill in
Mbarara District in western Uganda. It was started in 1961 with the aim of
promoting the education of the girl child to build the nation. The success and
growth of Maryhill High School remains a reminder that the girl child can excel
when given a chance. The recipe for academic success is discipline, hard work
and co-operation, nurtured by prayer. Our gratitude goes to everyone who
supports Maryhill in promoting education of the girl child.
Job Summary: The Assistant Procurement Officer will support
Maryhill High School in ensuring the timely preparation of Procurement
Documents, review specifications and guide on Procurement Process and
Procedures. The incumbent will also facilitate a smooth Bidding Process and
Store Procurement Records and Information on Suppliers/ Service Providers.
Maryhill High School in ensuring the timely preparation of Procurement
Documents, review specifications and guide on Procurement Process and
Procedures. The incumbent will also facilitate a smooth Bidding Process and
Store Procurement Records and Information on Suppliers/ Service Providers.
Key Duties and Responsibilities:
·
In
charge of storing Procurement Records and information on Suppliers.
In
charge of storing Procurement Records and information on Suppliers.
·
Responsible
for receiving and attending to inquiries from Bidders and Suppliers.
Responsible
for receiving and attending to inquiries from Bidders and Suppliers.
·
In
charge of distributing Bidding Documents and notices.
In
charge of distributing Bidding Documents and notices.
·
Responsible
for notifying Bidders on the outcome of the Bidding Process.
Responsible
for notifying Bidders on the outcome of the Bidding Process.
·
In
charge of facilitating and managing the Bidding Process.
In
charge of facilitating and managing the Bidding Process.
·
Receiving
and Registering Bids.
Receiving
and Registering Bids.
·
Advertising
Tenders.
Advertising
Tenders.
·
Preparation
and submission of reports.
Preparation
and submission of reports.
·
Provision
of expert assistant to user Departments.
Provision
of expert assistant to user Departments.
Qualifications, Skills and
Experience:
Experience:
·
The
ideal candidate should preferably hold a diploma in Procurement and Supplies
Chain Management OR a Pre-Professional Qualification in Supply Chain Management
Discipline obtained from a recognized Auditing Institution i.e. Chartered
University or registered by National Council for Higher Education (NCHE); UCE
and UACE Certificates included.
The
ideal candidate should preferably hold a diploma in Procurement and Supplies
Chain Management OR a Pre-Professional Qualification in Supply Chain Management
Discipline obtained from a recognized Auditing Institution i.e. Chartered
University or registered by National Council for Higher Education (NCHE); UCE
and UACE Certificates included.
·
At
least two years’ experience in a Recognized Organization.
At
least two years’ experience in a Recognized Organization.
·
Working
knowledge and understanding of Procurement, Disposal and Contract Management.
Working
knowledge and understanding of Procurement, Disposal and Contract Management.
·
Computer
literacy skills
Computer
literacy skills
·
High
degree of ethics and integrity.
High
degree of ethics and integrity.
·
Concern
for Quality and Standards.
Concern
for Quality and Standards.
·
Highly
effective Communication Skills.
Highly
effective Communication Skills.
·
Good
time management skills
Good
time management skills
·
Excellent
analytical skills.
Excellent
analytical skills.
·
Age: between 25 -35 years
Age: between 25 -35 years
How to Apply:
All interested and suitably qualified
candidates should send their application letters and enclose a detailed
Curriculum Vitae including day time Telephone and addresses of 3 (three)
Referees and relevant certificates to:
candidates should send their application letters and enclose a detailed
Curriculum Vitae including day time Telephone and addresses of 3 (three)
Referees and relevant certificates to:
The Headmistress,
Maryhill High School,
P. O. Box 380, Mbarara. Uganda
Deadline: 27th July 2015.
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