Job Title: Executive
Assistant to the CEO
Assistant to the CEO
Organisation: Uganda Tourist Board (UTB)
Duty Station:
Kampala, Uganda
Kampala, Uganda
About
US:
US:
Uganda Tourist Board (UTB) is a statutory
organisation established by the Uganda Tourist Board Statute 1994. The Board’s
mandate is to promote and popularise Uganda as a viable holiday destination
both locally and internationally in order to:
organisation established by the Uganda Tourist Board Statute 1994. The Board’s
mandate is to promote and popularise Uganda as a viable holiday destination
both locally and internationally in order to:
·
Increase
the contribution of tourism earnings and GDP
Increase
the contribution of tourism earnings and GDP
·
Improve
Uganda’s competitiveness as an international tourism destination
Improve
Uganda’s competitiveness as an international tourism destination
·
Increase
Uganda’s share of Africa’s and World tourism market.
Increase
Uganda’s share of Africa’s and World tourism market.
Job Summary: The Executive Assistant to the CEO will provide
high level administrative and secretarial support to the CEO, Heads of
department, visitors and the UTB board.
high level administrative and secretarial support to the CEO, Heads of
department, visitors and the UTB board.
Key Duties and Responsibilities:
·
In charge
of planning and coordinating meetings for the CEO, Heads of Departments and
other visitors.
In charge
of planning and coordinating meetings for the CEO, Heads of Departments and
other visitors.
·
Offers
timely administrative and secretarial assistance to the CEO, heads of
departments and visitors.
Offers
timely administrative and secretarial assistance to the CEO, heads of
departments and visitors.
·
Drafts
e-mail and paper correspondences on own initiative/as directed on routine
matters and ensures distribution CEO, heads of departments and others as
appropriate.
Drafts
e-mail and paper correspondences on own initiative/as directed on routine
matters and ensures distribution CEO, heads of departments and others as
appropriate.
·
Makes
local, national, regional and international travel arrangements for the CEO,
heads of departments and visitors.
Makes
local, national, regional and international travel arrangements for the CEO,
heads of departments and visitors.
·
The Executive
Assistant organizes regular senior management team (SMT) meetings, coordinates
UTB board meetings plus arranging for their logistics.
The Executive
Assistant organizes regular senior management team (SMT) meetings, coordinates
UTB board meetings plus arranging for their logistics.
·
Plans,
coordinates and manages institutional events like scientific workshops and programs presentations, ensuring quality
services where outsourced.
Plans,
coordinates and manages institutional events like scientific workshops and programs presentations, ensuring quality
services where outsourced.
·
Maintains
a database of both local and international contact information, and /or
distribution lists for various kinds of organization communication.
Maintains
a database of both local and international contact information, and /or
distribution lists for various kinds of organization communication.
·
Carries
out any other official duties as assigned by CEO from time to time.
Carries
out any other official duties as assigned by CEO from time to time.
Qualifications, Skills and Experience:
·
The ideal
candidate for the Executive Assistant Administrative opportunity should hold a Bachelor’s degree in an administrative or secretarial studies. Possession of a Post graduate qualification in Tourism is an
added advantage.
The ideal
candidate for the Executive Assistant Administrative opportunity should hold a Bachelor’s degree in an administrative or secretarial studies. Possession of a Post graduate qualification in Tourism is an
added advantage.
·
A
minimum of five years’ progressive senior relevant experience in similar
assignment (ideally including
secretarial and administrative work) in a reputable organization.
A
minimum of five years’ progressive senior relevant experience in similar
assignment (ideally including
secretarial and administrative work) in a reputable organization.
·
Working
knowledge of written communication formats and composition and excellent
command of spoken and written English.
Working
knowledge of written communication formats and composition and excellent
command of spoken and written English.
·
The Executive
Assistant must have knowledge and understanding of general office procedures;
standard office equipment
The Executive
Assistant must have knowledge and understanding of general office procedures;
standard office equipment
·
Computer
literacy skills i.e. proficient in Excel, Word and other common programs
Computer
literacy skills i.e. proficient in Excel, Word and other common programs
·
Ability
to maintain strict confidentiality of information
Ability
to maintain strict confidentiality of information
·
Ability
to prioritize multiple tasks and coordinate a workload.
Ability
to prioritize multiple tasks and coordinate a workload.
·
Ability
to communicate with board members, staff and other contacts in a courteous and
professional manner.
Ability
to communicate with board members, staff and other contacts in a courteous and
professional manner.
·
Keen
attention to every detail
Keen
attention to every detail
How to Apply:
All suitably qualified and interested candidates
are encouraged to send their applications with detailed CVs (with email,
telephone contact and postal address), plus copies of all academic certificates
and transcripts, testimonials, copy of valid identity card, contact details
(telephone, postal and email addresses) of the three competent referees should
be sent by courier or hand delivered to the address below;
are encouraged to send their applications with detailed CVs (with email,
telephone contact and postal address), plus copies of all academic certificates
and transcripts, testimonials, copy of valid identity card, contact details
(telephone, postal and email addresses) of the three competent referees should
be sent by courier or hand delivered to the address below;
The Chief Executive Officer,
Uganda Tourism Board,
Plot 42, Windsor Crescent, Kololo,
P.O. Box 7211 Kampala. Uganda
Deadline: Friday 24th July, 2015 by 5:00pm
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