The Ugandan Jobline

• The
  incumbent will receive all incoming calls, parcels and visitors and
  channel them appropriately
• Provides
  requested information and takes message with courtesy.
• Keeps
  record of documents in a retrievable manner according to AHF guidelines
• In
  charge of filing both incoming and outgoing communications in the right
  places
• Creates
  and maintains filing system in an organized manner.
• Types
  letters, memos and ensures they are delivered to the relevant
  places/people at the right time.
• Keenly
  analyzes documents for approval and dispatch them once approved. 
• Administration
  and Management of supplies, Inventory and Office equipment
• Maintains
  adequate stocks of office supplies, inventory and office utilities for
  both Test and Treat Project and Lukaya HealthCare Centre.
• Keenly
  track assets, inventory and office equipment such as computers, printers,
  phones and furniture.
• Maintain
  proper and accurate repair and service records for vehicles, generator and
  other equipment that needs periodical servicing and repairs as requested
  by the users.
• Actively
  monitors stock levels, makes report and orders accordingly
• Resolves
  work related conflicts and builds team work among staff under direct
  supervision.

• Preparing
  requisitions for petty cash replenishment to ensure adequate cash at all
  times for all units (T&T, LHCC and Regional office).
• Ensures
  timely delivery of payment requisitions to secretariat for payments and
  follow up on payments.
• Keeps
  safe custody of all petty cash on site and updates the petty cashbook on a
  daily basis.
• Ensures
  that payment requisitions are approved by the responsible officers, before
  payments.
• Actively
  monitors cash expenditure and submits expenditure reports to the relevant
  authorities as appropriate
• Receives,
  compiles and submits reports on staff/partner accountabilities

• The
  Administrator will be charged with organizing meetings, trainings and
  functions and prepare requisitions for facilities and visits as requested
  in a timely manner.
• Works
  closely and coordinates appropriate interactions with relevant AHF-Uganda
  Cares units/projects and partner organizations.
• In
  charge of making travel arrangements and accommodation reservations in a
  timely manner following established guidelines.
• Records
  and takes minutes of meetings accurately and circulates them in a timely
  manner.

• The
  AHF Administrator should preferably hold a Bachelor’s degree in social
  work and social administration, general administration, management or
  business studies from recognized college or university.
• At
  least two to five years’ experience in a busy office related to the
  specification of the roles and responsibilities highlighted above.
• Past
  experience working in healthcare delivery systems or related field is an
  added advantage.
• Demonstrable
  experience in word processing and very good typing speed, office
  management, logistic or supply chain management. .
• Prior
  experience in cash management and producing accurate and timely financial
  accountability and reports
• Excellent
  planning, organizational and multi-tasking skills with a proven ability to
  work under pressure and solve problems in a fast paced environment.

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